Sep 16, 2026 Audit Committee Meeting Agenda and Notice

[1. NOTICE AND RETURN]

[00:00:09]

16, 2026 AUDIT COMMITTEE MEETING. THE TIME IS 4 P.M. WE HAVE A QUORUM AND THE DALLAS INDEPENDENT SCHOOL OF TRUSTEES PLEASE STAND AND FOR I MOM OF SILES AND THE SALUTE TO THE TEXAS FLAG.

I PLEDGE ALLEGIANCE TO THE FLAG OF UNITED STATES OF AMERICA TWO TWO AND TO THE REPUBLIC FOR WHICH IT STANDS.

ONE NATION UNDERGOD. INDIVISIBLE WITH LIBERTY AND

JUSTICE FOR ALL. >> I HONOR THE TEXAS FLAG, AND PLEDGE ALLEGIANCE TO TEXAS ONE STATE UNDERGOD, ONE NATION,

INDIVISIBLE. >> ALL RIGHT, ONE I WANT TO

[3. ACKNOWLEDGEMENTS]

I THANK YOU FOR JOINING US AND ALSO JOINED BY OUR DEPUTY SUPERINTENDENT ACCOUNTABILITY D.A. PAM LEAR WHO IS HERE AND PRESENT AND OUR DEPUTY, WHO IS JOINING US ON-LINE AS WELL.

THANK YOU FOR JOINING AND I AM LANCE CURRIE.

IN ORDER FOR THE BOARD TO HOLD THIS MEETING IN AN EFFECTIVE MANNER. LET IT BE KNOWN THIS MEETING WILL BE CONDUCTED IN AN ORDERLY FASHION AND ASK THE PUBLIC TO ABODY BY BE D LOCAL PERTAINING TO ENGAGING IN CONDUCT THAT INTERFEARS WITH THE IDEAS TO PREVENT WITH VERBAL UTTERANCE OR INCLUDING HACKING OF ANY VIRTUAL COMPONENT IS UNLAWFUL.

ANY PERSON WHO BECOMES BOISTEROUS, DESTRUCTIVE OR WHILE ADDRESSING THE BOARD OR ATTENDING THIS MEETING WILL BE ASKED TO LEAVE OR ESCORTED OUT OF THE MEETING IMMEDIATELY.

ALL RIGHT, OUR AGENDA NOW CALLS FOR THE PUBLIC FORUM SECTION OF OUR MEETING HOWEVER, I HAVE BEEN INFORMED THAT NO ONE HAS BEEN

[5. CLOSED SESSION - The Board will retire to closed session pursuant to Texas Government Code Section 551 concerning the following section]

THE BOARD WILL NOT REQUIRE THE CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 55.1 CONCERNING THE FOLLOWING SECTION. TO CONSULT WITH THE ATTORNEYS BY USE OF TELEPHONE, VIDEO CONFERENCE OR COMMUNICATIONS OVER THE INTERNET IN AN OPEN OR CLOSED MEETING.

THE BOARD WILL NOT RETIRE TO CLOSED SESSION.

NOW, IF THERE ARE NO OBJECTION FROM MY COLLEAGUES.

[8. ACTION ITEMS (Part 1 of 2)]

ANY OBJECTION. TRUSTEES FOREMAN OR WEINBERG.

>> OKAY, THEN WE WILL PROCEED TO 8.1.

WE ARE NOW ACTION ITEMS 8.1 CONSIDER AND TAKE POSSIBLE ACTION TO APPOINT NON-VOTING COMMUNITY ADVISOR TO AUDIT COMMITTEE MEMBER TONY STEVEN DO I HAVE A MOTION TO APPOINT TONY

SCENES? >> SO MOVED.

>> IS THERE A SECOND. >> IT HAS BEEN SO MOVED BY TRUSTEE WEINBERG AND FOREMAN THAT WITH APPOINT ADVISOR TO AUDIT COMMITTEE TONY STEVENS. ALL RIGHT, SO PLEASE COME JOIN US THANK YOU AGAIN FOR COMING BACK.

OH, WE HAVE TO VOTE. SORRY, I'M A LITTLE NEW TO THE GIG. ALL THOSE IN FAVOR AFTER PROVING MISS STEVENS AS OUR NEW APPOINTEE?

>> IS THERE ANY DISCUSSION? >> OR IS THERE ANY DISCUSSION ANYONE WOULD LIKE TO HAVE INSTEAD? SEEING NONE NOW, I THINK IT IS TIME TO VOTE.

I THINK I WOULDN'T GET THE FIRST ONE OF THESE WRONG.

ALL THOSE IN FAVOR APPROVING MISS STEINS, PLACE RAISE YOUR

HAND. >> ALL RIGHT THE MOTION PASSES.

>> THE MOTION PASSES, 3-0. >> ALRIGHT, NOW MISS SCENES COME UP. IT IS MY FIRST ONE.

IT IS MY FIRST RODEO. THANK YOU FOR YOUR PATIENCE.

THANK YOU FOR JOINING US. I UNDERSTAND YOU HAVE SERVED ON THIS ON THE PAST. WE APPRECIATE YOU COMING BACK AND JOINING US. YOU HAVE APPOINTED COMMISSIONER

[6. APPROVAL OF MINUTES]

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WE NOW IN APPROVAL OF THE MINUTES DO.

I HAVE A MOTION TO APPROVE THE MINUTES OF MAY 20, 2026.

>> SO MOVED. IS THERE A SECOND?

>> IT HAS BEEN MOVED BY TRUSTEE WEINBERG AND SECOND BY TRUSTEE FOREMAN WE ADOPT THE MINUTES OF MAY 20, 2026.

ARE INTEREST ANY CORRECTIONS TO THE MINUTES? ALL THOSE IN FAVOR, PLEASE CAST YOUR VOTES BY RAISING YOUR

HANDS. >> MOTION PASSES, 3-0.

>> YOU HAVE JUST ADOPTED THE MOTION APPROVING THE MINUTES OF

[7. REPORTS]

WELCOME CHIEF RAMOS. >> GOOD EVENING, MEMBERS OF THE COMMITTEE. BEFORE YOU HAVE THE AUGUST 31 OF THE, 2026 BUDGET AMENDMENT REPORT.

QUICK SUMMARY. THIS BUDGET AMENDMENT REPORT HAD BUDGET NEUTRAL TRANSFERS, WITHIN THE BUDGET, AS AN UPDATE, THIS IS THE FIRST BUDGET AMENDMENT THAT INCLUDED THE NEW FISCAL YEAR. THIS BUDGET AMENDMENT, ALL OF THE EXPENDITURE TRANSFERS, AS I STATED WERE BUDGET NEUTRAL SO, THEY DID NOT EFFECT THE BUDGET, AS FAR AS INCREASING EXPENDITURES. THIS ALSO S A $1.87 BILLION BUDGET THAT THE BOARD ADOPTED IN MAY. IF YOU REMEMBER, THIS BUDGET DID PASS 104 MILLION DEFICIT.

AS FAR AS THE OVERALL RECAPTURE PAYMENT WITH THIS YEAR ALL BUDGET IT INCREASED TO $73 MILLION LAST YEAR.

OUR RECAPTURE PAYMENT WAS $59 MILLION.

IT ALSO INCLUDED A TAX RATE OF REDUCED TAX RATE OF $97.57 A REDUCTION FROM LAST YEAR'S TAX RATE.

ALSO A REDUCTION FROM THE PROJECTED TAX RATE THAT WE WERE PROJECTING DURING THE BOND ELECTION.

SO, IT IS ALSO THE LOWEST TAX RATE AMONG 10 LARGEST DISTRICTS IN THE D F W AREA. SO ANY QUESTIONS?

>> ANY QUESTIONS? >> ALL RIGHT.

I DON'T SEE ANYTHING. THANK YOU CHIEF RAMOS.

NEXT WE WILL HAVE A REPORT ON ITEM 7.2.

THE REPORT ON THE WELL POINT EXTERNAL REVIEW.

>> GOOD AFTERNOON TRUSTEES DR. LEAR, THANK YOU FOR BEING HERE. ROBERT RUBBLE CHIEF INTERNAL AUDITOR. WE'RE PRESENTING AN EXTERNAL AUDIT REPORT COMPLETED BY WELL POINT.

THE INTERMEDIARY FOR THE MEDICAID HEALTH SERVICES IN TEXAS THEY PROVIDE REIMBURSEMENT THE TO THE DISTRICT WHEN WE BILL AND COLLECT FOR SERVICES THAT ARE PROVIDED.

AS REQUIRED BY BOARD POLICY, INTERNAL AUDITS REQUIRED TO OVERSEE ALL EXTERNAL AUDITS. IT IS MUCH LIKE WE WERE FINANCIAL AUDIT OR WITTILY PEN, ERATE AUDIT.

WE BRING THIS TO KEEP THE AUDITCI IN INFORMED OF EXTERNAL AUDIT ACTIVITIES. AS YOU CAN SEE IN THE REPORT, THEY COMPLETED THEIR REVIEW. THEY IDENTIFIED FIVE DOCUMENT ISSUES, BUT THEY BASICALLY SAID, IT WAS OKAY.

EVERYTHING WAS OKAY. WE'VE MADE NOTES OF THESE.

SENIOR STAFF ARE HERE. AND, JUST TO ADD A LITTLE BACKGROUND. THIS IS ONLY DONE ONCE EVERY FIVE YEARS. SO IT HAS BEEN A LONG LONG TIME.

IT WAS A DIFFERENT COMPANY THAT DID IT LAST TIME BEACON HILL.

SO THEY DON'T GIVE US A LOT OF LEAD TIME, BUT I THINK OVERALL IT WAS VERY GOOD OUTCOME TO THE AUDIT.

KIND OF SURPRISED THEY DIDN'T ASK FOR REIMBURSEMENT.

BUT WE WILL TAKE THE HEADS UP, IF YOU WILL.

WE WILL GO BACK AND ADMINISTRATION IS HERE.

WE HAVE AN ONGOING AGENDA NOW TO KEEP REVIEWING THIS INTERNALLY ON AN ANNUAL BASIS SOME WHEN THEY COME BECOME IN FIVE YEARS, WE'LL BE READY. WE'LL BE GLAD TO ANSWER ANY

QUESTIONS. >> TRUSTEE, I BELIEVE IT IS WEINBERG, IT SAYS JOE CARREON, BUT I BELIEVE IT IS YOU.

[00:10:05]

>> TRUSTY FOREMAN MICROPHONE ISN'T WORKING SO WE NEED TO HAVE

THAT LOOKED AT. >> QUICK QUESTION, I SEE THE SPREADSHEET THAT YOU HAVE UP HERE.

IS THAT THE FULL SCOPE OF THE AUDIT? HOW MANY OF THOSE ARE THERE TOTAL THAT THEY PICK THAT HAD

NUMBER FROM? >> THEY ONLY REQUESTED 40 FILES OF THOSE FILES THESE ARE THE ONES THAT THEY AUDITED.

>> THEY TOLD YOU SPECIFICALLY FILES.

>> ABSOLUTELY. >> HOW MANY TOTAL FILES ARE THERISH? 100 MILLION?

>> NO, WITH ALL OF OUR STUDENTS WE HAD HOW MANY SERVICES ABOUT 137,000 SERVICES LAST YEAR BUT THESE WERE SPECIFICALLY FOR THE YOUTH AND FAMILY CENTERS THAT THEY REQUESTED, BECAUSE THOSE ARE THE STUDENTS THAT WE ARE REIMBURSED FOR.

>> SO THEY PULLED FROM THERE. >> JUST RAND ONLILY.

>> AND FOUND NO MATERIAL, THEY FOUND A FEW THINGS.

>> DOCUMENTATION ERRORS, SO TO SPEAK.

>> HAVE YOU MADE ANY CHANGES AS THE RESULT?

>> WE HAVE, AS THE RESULT OF THIS, OUR VERY FIRST BACK TO SCHOOL MEETING WHEN WE MET WITH ALL OF THE MANAGERS AND CLINICIANS WE WENT THROUGH EXACTLY WHAT WAS MISSING ON THE AUDIT. THEN WE TOOK THEM THROUGH THEIR DOCUMENTATION AS TO WHAT IT SHOULD LOOK LIKE SOME WE ALSO HAVE A PLAN WHERE OUR MANAGERS OF THE Y F CS THEY HAVE TO RANDOMLY AUDIT FIVE OF THEIR FILES AND THEIR PSYCHIATRIST FILES. BUT THE MANAGERS HAVE ALSO, WE PUT THE NAMES OF THE YFCS IN THE THE HAT AND HAD TO PULL SO THEY HAVE TO GO TO ANOTHER YFC AND PRETTY MUCH AUDIT THOSE FILES.

THEN PROVIDE SUPPORT. ON THE SCHOOL SIDE, WE ALSO WANTED THEM TO BE PREPARED AND JUST TO MAKE SURE THAT, YOU KNOW WE ARE ALL DOING THE EXACT SAME THING, THEY HAVE AUDIT TRAINING COMING UP ON FRIDAY. AND THEN THEY WILL BE BEGIN THEIR AUDITS WITHIN TWO WEEKS FROM THERE.

>> FANTASTIC SO BASICALLY YOU'VE TRAINED FOLKS ON WHAT THIS IS.

AND THEN HAVING THEM DO SELF CHECKS?

>> ABSOLUTELY. >> WONDERFUL.

THANK YOU SO MUCH FOR THE DETAIL.

I APPRECIATE IT. >> TRUSTEE FOREMAN?

>> IS THE ONLY THING I WANT IS A DIP OF THE FULL REPORT.

I WANT A COPY OF THE FULL REPORT SO I HAD THE OPPORTUNITY TO READ THE REPORT. I WOULD LIKE THE COPY OF THE FULL REPORT, PLEASE. THANK YOU.

>> SO THAT IS THE REPORT THAT IS WITH THE AGENDA WE ALSO LOADED IT IN THE TRACKER.

IT IS JUST THREE PAGES IS ALL WE GOT FROM THEM.

>> SO WHEN THEY DID THE FULL AUDIT THIS IS ALL OF THE INFORMATION YOU GOT FROM FROM THE FULL AUDIT?

>> YEAH, THAT'S ALL THEY SENT BACK WAS THESE THREE PAGES.

>> DID THEY START WITH? DID THEY START WITH QUESTIONS?

OR WHAT DID THEY START WITH? >> THEY DID NOT.

WE RECEIVED A FAX AND SAID THAT THIS IS THE BEACON COMPANY-- NOT VAN BEEKONE IT IS WELL POINT.

WE THE MEDICAID REIMBURSER THESE ARE THE THE LIST OF FILES WE NEED. THEY PROVIDED US WITH THE NAMES OF THE INFORMATION. AND REQUESTED ANY AND ALL SERVICES. THEY WANTED THE INDIVIDUAL SESSION NOTES, THE INDIVIDUAL TREATMENT PLANS.

ANY TELL HEALTH DOCUMENTS. THE CONSENT FORMS FOR THESE 40

INDIVIDUALS. >> FOR 40 INDIVIDUALS?

>> YES. >> SO THESE 40 INDIVIDUALS AND

HOW MANY INDIVIDUALS DID WE SEE? >> WE HAD SEEN ALL 40 OF THE

STUDENTS THAT THEY REQUESTED. >> BUT TOTAL NUMBER OF STUDENTS

THAT WE'VE SEEN? >> IN THE YFCS?

>> I WILL GET BACK TO YOU. WE JUST HAD A REPORT FROM

EVALUATION AND ASSESSMENT. >> OKAY, AND WAS THIS OVER A ONE-YEAR PERIOD? SIX--MONTH PERIOD?

>> I WANT TO SAY IT IS OVER ABOUT TWO YEARS, WHEN WE WENT

BACK AND LOOKED AT IT. >> CAN YOU GET THAT INFORMATION

TO ME ALSO? >> YES.

ALONG WITH THE TOTAL NUMBER THAT WE ACTUALLY HAD AN OPPORTUNITY

TO SERVICE. >> OKAY.

>> THEN, EXACTLY WHAT THOSE INDIVIDUAL CONCERNS WERE, WHEN THEY LOOKED AT THOSE PARTICULAR 40.

BECAUSE THERE HAD TO BE SOME SPECIFIC THAT WOULD DRIVE THEM

TO THE 40, CORRECT SOME. >> AND WE WOULDN'T HAVE THAT INFORMATION. THEY JUST PROVIDED US WITH THE LIST OF NAMES. AND THE DATES THAT WE REIMBURSED WE WERE REIMBURSED FOR. THIS IS WHAT THEY WANTED.

. >> TRUSTEE FOREMAN NORMALLY THEY'LL SELECT ON A RANDOM BASIS FROM THE LIST OF PAID CLAIMS. THEY PAY THE CLAIMS. THEY HAVE ALL OF THE INFORMATION ON PAID CLAIMS THIS TIME IT WAS A LITTLE CLEANER FROM 40

SERVICES FROM 40 INDIVIDUALS. >> WAS IT THE SAME SERVICE OR

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DIFFERENT SERVICES. >> DO WE KNOW WHAT THOSE

SERVICES ARE? >> THAT'S WHAT I'M TRYING TO UNDERSTAND. IS EXACTLY WHAT THEY WERE

LOOKING AT AND LOCKING FOR. >> OKAY, WE CAN GET THAT, THE

DIFFERENT SERVICES. >> OKAY.

THANK YOU. >> ANY OTHER QUESTIONS ON ROUND

ONE? >> I HAD JUST A BASIC, MAKE SURE I UNDERSTAND THE MECHANICS OF HOW THIS WORKS.

SO THE DISTRICT PROVIDES SERVICES.

WELL POINT IS AN ENTITY ENGAGED BY THE PROVIDER THAT-- HOW DO THE CONTRACTS WORK BETWEEN WELL POINT AND THE INSURANCE PROVIDERS THAT ARE ACTUALLY GETTING MONEY.

I'M TRYING TO MAKE UR I UNDERSTAND DO.

WE HIRE WELL POINT OR SOMEONE ELSE DOES.

>> THEY ARE HIRED BY MEDICAID ASK BECAUSE WE USE OUR STUDENTS MEDICAID OR INFORMATION, THEN MEDICAID TELLS US, THIS IS THE PERSON WHO WILL BE REIMBURSING YOU OR WILL BILL YOU.

>> SO WE BE DON'T HAVE CONTROL OVER WHAT THEY CHOOSE TO LOOK

AT. >> WE DO NOT.

>> I BELIEVE I MISSED THAT CHRIS, AND MR. LEWIS HAS HIS HAND UP. CHRIS, DID YOU HAVE SOME

QUESTIONS? >> NO, I BELIEVE IT WAS ANSWERED A LITTLE BIT EARLIER. THANK YOU.

ANY QUESTIONS ON ROUND TWO? THANK YOU VERY MUCH NOW 7.3.

FISCAL AUDIT POINT. >> THANK YOU TRUSTEES WE PRESENT THE 2026 INTERNAL AUDIT REPORT HIGHLIGHTS THE ACTIVITIES OF DEPARTMENT. HOW WE DEVELOP THE PLAN, THE ACTUALLY PLAY THAT WE WORKED OFF OF LAST YEAR.

HIGHLIGHTED RESULTS, AND KEY IMPACTS AND ACCOMPLISHMENTS AND ACTIVITIES THROUGHOUT THE YEAR. I THINK WAS IMPORTANT TO BRING FORTH OR TO MENTION IN THIS, PRESENTING THIS REPORT, IT IS A TEAM EFFORT. IT TAKES A VERY STRONG TEAM TO PRODUCE THE KIND OF RESULTS AND ACTIVITIES.

COMPLETE THE ACTIVITIES THAT WE HAVE COMPLETED OVER THE COURSE OF THE LAST YEAR. MY THANKS REALLY GOES OUT TO MY TEAM, LEADERSHIP TEAM AND THE SUPPORT OF THE TRUSTEES TO ALLOW US TO DO THE BEST JOB THAT WE CAN DO.

THE DISTRICT IS A WORLD CLASS DISTRICT.

THE DISTRICT DESERVES A WORLD-CLASS AUDIT DEPARTMENT AND THAT'S WHAT WE STRIVE TO BE. I WOULD BE GLAD TO ENTERTAIN ANY

QUESTIONS AT THIS POINT. >> TRUSTEE FOREMAN.

>> SO I'M LOOKING THIS IS NOT NUMBERED.

SO I'M LOOKING ON THE, IT SAYS 26 AUDIT RECOMMENDATIONS WERE SCHEDULED FOR FOLLOW-UP. NINE WERE IMPLEMENTED.

COULD YOU, NOT HERE, BUT COULD YOU SHARE WITH THE COMMITTEE THOSE 26 THAT WERE RECOMMENDED AND WHICH NINE WERE FOLLOWED UP ON? IN THE TRACKER.

>> YES, MA'AM. >> ALL RIGHT.

THANK YOU. >> THAT WAS PAGE 4 OF THE REPORT. ALL RIGHT, ANY OTHER QUESTIONS? TRUSTEES. MR. LEWIS, ANYONE ELSE?

>> ALL RIGHT SEEING NO OTHER QUESTIONS.

LET'S GO NOW TO REPORT NUMBER 7.4, THE OFFICE OF INTERNAL AUDIT FISCAL YEAR 2026-27 STRATEGIC PLAN STRIKE ANOTHER ANNUAL REPORT WE PUT TOGETHER IS TO BRING FORTH OUR STRATEGIC PLAN FOR THE YEAR. IT IS A VERY HIGH-LEVEL, AS YOU CAN SEE. IT TIES IN WITH THE CORVETTE VALUES ACROSS THE DISTRICT. AND OVERALL WE WANT TO ADD VALUE. WE WANT TO PROVIDE CONTINUOUS IMPROVEMENT, IDEAS, CONTINUED TO MANAGE RISK AT THE HIGHEST LEVEL THAT WE CAN A CROSS THE DISTRICT.

AND BUILDING THE TEAM REQUIRES DEVELOPING, RECRUITING AND DEVELOPING TALENT. THEN WORKING RELATIONSHIPS ACROSS THE DISTRICT. OBVIOUSLY WE WANT TO BE INDEPENDENT. BUT WORKING AND HAVING GOOD WORKING RELATIONSHIP WAS LEADERSHIP IS KEY TO US BEING ABLE TO BE EFFECTIVE. I'LL BE GLAD TO ANSWER ANY

QUESTIONS. >> ANY QUESTIONS?

>> YES, MA'AM. >> I MIGHT HAVE ONE QUESTION.

I THINK IT IS A GREAT STRATEGIC PLAN AND I LOVE YOUR VISION STATEMENT IT. WOULD BE REALLY NIGHTS TO SEE, IF YOU WANT TO BE A LEADING INTERNAL AUDIT TEAM.

IS THERE ANY BENCHMARKING TO COMPARE YOUR STRATEGIC PLAN TO WHAT A LEADING INTERNAL AUDIT TEAM IN AN INDEPENDENT SCHOOL

[00:20:02]

DISTRICT LOOKS LIKE? >> THAT'S A GOOD QUESTION.

I'LL PULL SOME TOGETHER. >> ANY OTHER QUESTIONS ON ROUND ONE? JUST A MINOR SORT OF ORGANIZATIONAL POINT ON PAGE 4, YOU SORT OF HAVE YOUR PERFORMANCE MEASURES. THEN WHEN YOU GET INTO THE INDIVIDUAL SLIDES ON EACH ONE, THE PERFORMANCE MEASURES KINDS OF AREN'T THERE, EVEN THOUGH THE TITLE IS MEASURED TARGETS.

SOMETIMES THEY'RE THERE. SOMETIMES I STRUGGLE TO FIND THEM. FOR EXAMPLE N ADDING VALUE, I DON'T SEE A PERFORMANCE MEASURE THERE.

I THINK IT IS USEFUL FOR ALL OF US IN THE DISTRICT TO HAVE GOOD QUANTIFIABLE NUMBERS WE'RE SHOOTING FOR.

AND I REALLY DO APPRECIATE THE COMMITTEE MEMBER STEVENS COMMENT ABOUT BENCHMARKING AND MAKING SURE WE KNOW, WHEN WE HAVE THOSE BENCH MARKS WHAT WE'RE AIMING FOR.

I THINK IT IS GOOD FEEDBACK. >> YES, SIR.

THANK YOU. >> IF THERE'S NO OTHER QUESTIONS, I'LL MOVE TO THE NEXT POINT.

ALL RIGHT, NEXT WE'RE ON TO REPORT 7.5, THE REPORT ON THE

DISTRICT HOTLINE. >> MR. GARS IS GOING TO JOIN US.

>> SO THE HOTLINE REPORT WE PRESENT EVERY MEETING.

YEAR TO DATE, SINCE OUR CUT OFF PERIOD, WE START JULY ONE.

158 ITEMS IS NOT VERY MUCH, BUT WE HAD TO CUT OFF AUGUST 20TH TO GET THE REPORTS DONE AND EVERYTHING.

SO, FIRST PERIOD TO AUGUST 20TH IS NOT A LOT OF ACTIVITY.

ALTHOUGH ONCE SCHOOL STARTED WE HAVE SEEN A LOT OF REPORTS COME IN. ON THE SECOND PAGE, WE DO THE THREE-YEAR TREND. WE DID SORT THIS BY HIGHEST COUNT AND PERCENTAGE. SO, IT WOULD BE EASIER TO READ IN THAT MANNER. AND AS YOU SEE ON PAGE 3, THE CASES GET REVIEWED. THEY GET CLOSED IN A VERY TIMELY MANNER. WITH ONLY 33 OUTSTANDING, INCLUDING YOU KNOW 32 FROM AUGUST I THINK THE ACTION IS TAKEN FAIRLY QUICKLY ON THESE REPORTS.

WE'LL BE GLAD TO ANSWER ANY QUESTIONS.

>> TRUSTEES AND COMMITTEE MEMBERS, ANY QUESTIONS?

>> TRUSTEE WEINBERG. >> SINCE THE BEGINNINGS OF THE YEAR, CAN YOU DESCRIBE, REDESCRIBE FOR US HOW HOTLINE REPORTS ARE FLOWED THROUGH THE ORGANIZATION? SO SOMEONE CALLS A TIP IN. THE HOTLINE TIP IS RECEIVED WHO SEENS IT? AND HOW DOES IT GET DELEGATED?

>> YES, MA'AM. SO, THERE'S SEVERAL AVENUES FOR HOTLINE REPORTS. I WILL JUST SAY REPORTS TO GENERATE FROM. WE HAVE PARENT ADVOCACY, WE HAVE THE SEE SOMETHING, SAY SOMETHING HOT LEAN.

WE HAVE CAMPUSES WE HAVE ER. WE HAVE THE POLICE DEPARTMENT.

EVERY ONE IS BASICALLY A REPORTER, ACCORDING TO POLICY WHAT HAPPENS THEY NOTIFY THE HOTLINE.

THE HOTLINE FLOWS ASK COMES TO OUR DEPARTMENT.

WE ENTER THE HOTLINE REPORTS INTO THE CRITICAL INCIDENT REPORT, WHICH NOTIFIES ADMINISTRATION SOME WE ACT ON HOTLINE REPORTS IN THE PROFESSIONAL STANDARDS OFFICE.

ER ACTS ON CRITICAL INCIDENT REPORTS.

SO WE HAVE KIND OF TWO DIFFERENT MECHANISMS FOR WORKING OFF OF.

WE'RE DEVELOPING SYSTEMS TO MARRY THE TWO, SO WE ASSOCIATE HOTLINE NUMBERS WITH CIRS. THAT'S PRETTY MUCH THE FLOW OF THE HOTLINE REPORTING SYSTEM. WHEN WE INVESTIGATE A CASE, WE TAKE THAT CASE ON. WE NOTIFY ER.

WE INVESTIGATE WHEN WE HAVE COMPLETED OUR INVESTIGATION.

WE PUBLISH THE CASE BACK TO EMPLOYEE RELATIONS FOR ANY

PERSONNEL ACTION, IF NECESSARY. >> SO, I NOTICE BACK IN THE REPORT, SO OF THE 2936 REPORTED, ZERO WERE INVESTIGATED BY THE INTERNAL AUDIT WHAT WOULD CONSTITUTE IT GOING TO INTERNAL AUDIT VERSUS GOING TO YOU ALL OR THE POLICE? WHAT WOULD CONSTITUTE THAT DELINNATION BETWEEN THOSE TWO?

>> THERE'S A TRIAGE AND OUTLINE IN THE BOARD POLICY THAT SAYS FINANCIAL FRAUD AND FINANCIAL-RELATED ISSUES.

SO, AS YOU CAN SEE, WE DIDN'T DO ANY, BECAUSE WE DIDN'T HAVE ANY FRAUD-RELATED CLAIMS. SOMEONE MIGHT CALL IT, A FRAUD.

AND IT IS A PERSONNEL ISSUE. SO WE HAVE TO GO IN AND READ IT.

AND THEN, WE CAN DETERMINE, IF IT IS SOMETHING THAT THEN FALLS TO US. OTHERWISE, IT IS ADMINISTRATIVE MATTER AND GOES TO THE DSO OFFICE.

>> IF I LOOK AT THIS OFFICE I SEE FIVE FRAUD REPORTS FROM JUL.

IS THAT SOMETHING YOU ELECTRIC AT OR TERRITORIALITY THRESHOLD?

YOU SAY THERE'S AS TRIAGE. >> YES, WOULD BE LOOKING AT IT.

[00:25:02]

ETHICS POINT IS THE COMPANY. YOU CAN PET THEM IN THROUGH A WEB FORM. ANYBODY THAT HAS THAT ADDRESS, UIL CAN PUT IT IN YOU CAN OPEN IT UP AND SEE WHAT IT LOOKS LIKE. DON'T PUT ANY IN, BUT, YOU CAN DO TA, JUST TO SEE HOW IT WORKS. YOU CAN ALSO CALL THE 12-800 NUMBER AND THEY HAD TRANSCRIBE IT INTO A REPORT THAT LOOKS LIKE THE WEB FORM. IT IS DISTRIBUTED THROUGH MULTIPLE, MYSELF, PSO OFFICE, LEVEL.

AND PAM, I THINK YOU'RE ON THE DISTRIBUTION LIST.

DISTRIBUTED TO NUMEROUS INDIVIDUALS IN THE DISTRICT.

IT IS NOT JUST ME SEEING IT. WE ALL SEE IT.

SO WE KNOW IT IS THERE. AND THEN WE'LL ACCOUNT ACCORDINGLY, AS TO BEST WAY TO INVESTIGATE OR RESOLVE IT.

>> AND ON THE TOPIC OF MATERIALALITY THERE ARE LOWER LEVEL FRAUD. SO THEY'RE CALLED FRAUD, BUT LOWER LEVEL MISCONDUCT. ACTIVITY FUND MISUSE AND DIVERSION. WE'RE TALKING TYPICALLY UNDER $500 OR $1000. STILL A SERIOUS ISSUE, BECAUSE THE MONEY DOESN'T REACH THE CHILDREN, BUT NOT IN OUR OPINION SOMETHING THAT NEEDS TO GO TO INTERNAL AUDIT.

EVERYTHING WITH CRIMINAL IMPLICATIONS, INCLUDING THOSE TYPES OF ALLEGESES ARE INITIALLY REFERRED TO THE POLICE

DEPARTMENT FOR REVIEW. >> AND I WOULD UNDERSTAND IN THE BIGGER PICTURE FROM PRIOR YEARS, IF THERE'S A SENSE THAT THERE'S A CONTROLS PROBLEM, THAT IS THEN SOMETHING THAT INTERNAL AUDIT

WOULD LOOK AT SYSTEM WIDE? >> ABSOLUTELY.

>> THANK YOU. JUST WANT TO BETTER UNDERSTAND AND CLARIFY THE INTERACTION AND THE PROCESS.

THANK YOU. .

>> TRUSTEES OR COMMITTEE MEMBERS.

ANY OTHER QUESTIONS? ALL RIGHT.

NEXT WE'RE ON REPORT NUMBER 7.6. REPORT ON THE STATUS OF THE AUDIT PLAN AND SUFFICIENTSY OF DEPARTMENT RESOURCES.

>> TRUSTEES WE'VE OBVIOUSLY STARTED JULY ONE ON THE 2026-27 AUDIT PLAN. WE HAVE NUMEROUS OF THESE AUDITS IN PROCESS ALREADY. SO WE'RE GOING STRONG.

THE EARLIEST ANY OF THESE MIGHT BE COMPLETED MIGHT BE NOVEMBER, BUT WE'RE PROBABLY LOOKING AT FEBRUARY.

THE SIX REPORTS THAT WE BRING FORTH TODAY ARE FROM THE 26 AUDIT PLAN, BECAUSE WE DON'T HAVE A SUMMER MEETING.

I THINK WE'RE A LITTLE BIT AHEAD OF THE GAME.

WE'RE FULLY STAFFED AND I WILL TURN YOUR ATTENTION TO PAGE 2.

WITH TURNOVER, IT TAKES EFFORT TO RECRUIT AND DEVELOP.

I WANT TO POINT OUT ONE OF MY NEW MANAGERS IS HERE TODAY.

BRANDON JONES, SITTING RIGHT BEHIND ME.

GLAD TO HAVE HIM BACK. PART OF THE LEADERSHIP TEAM IN THE DEPARTMENT AND COMES BECOME TO THE DISTRICT WITH PRETTY LONG TENURE AND K-12 EDUCATION HERE IN DALLAS AND FORT WORTH ISD AND SOME OTHER INSTITUTIONS GLAD TO HAVE HIM BACK ON OUR TEAM.

AND I LOOK FORWARD TO A VERY PRODUCTIVE YEAR.

I WOULD BE GLAD TO ANSWER QUESTIONS ON AUDIT PLANS

STATTOUS DATE OR STAFFING. >> TRUSTEES OR COMMITTEE MEMBERS

ANY QUESTIONS? >> ONE POINT, ONE NOTE.

IF YOU LOOK AT ITEM NUMBER 10 ON THE AUDIT PLAN.

THAT'S OUR EXTERNAL QUALITY ASSESSMENT.

THIS IS OUR FIVE-YEAR CYCLE. MUCH LIKE MEDICARE AUDITS.

EVERY FIVE YEARS WE HAVE TO DO AN EXTERNAL QUALITY ASSURANCE REVIEW. WE USE A TEAM FROM THE IIA INSTEAD OF INTERNAL AUDITORS THAT PUTS TOGETHER A QUALITY REVIEW TEAM OF THREE, HIGHLY SEASONED, FORMER CHIEF AUDIT EXECUTIVES WHEN THEY DID THIS FIVE YEARS AGO.

VERY IMPRESSED WITH THEIR SKILLS AND CAPABILITIES.

THEY UNDERSTOOD AND HAVE BEEN IN THIS CHAIR SO TO SPEAK AND HOW TO RUN A LARGE AUDIT DEPARTMENT AND A VERY LARGE ENTERPRISE.

SO TO STAY IN COMPLIANCE WITH STANDARDS,.

>> TO HAVE A QUALE ASSURANCE EVERY FIVE YEARS I BRING IT TO YOUR ATTENTION. THE TRUSTEE ALSO RECEIVE A QUESTIONNAIRE IN THE NEXT, COUPLE OF WEEKS.

I'LL GIVE YOU A HEADS UP. THAT'S COMING OUT. WHEN THAT'S COMPLETED YOU WILL SEND IT BACK DIRECT WILL TO THAT TEAM.

THEY WILL PROVIDE A SYNOPSIS OF FEEDBACK TO ME AND MY DEPARTMENT. AND THEY'LL ALSO QUESTIONNAIRES AND DO INTERVIEWS POSSIBLE FOLLOW-UP INTERVIEW WAS SCHOOL LEADERSHIP. DR. LEAR I'M SURE YOU AND THE SUPERINTENDENT ARE AT THE TOP OF THAT LIST.

BUT I'LL KEEP YOU INFORMED ALONG THE WAY AND JUST WANT TO BRING IT TO THE TRUSTEE AS ATTENTION. SOMETHING THAT WE STRIVE TO GET VERY HIGH MARKS IN THAT. EVERY FIVE YEARS, BUT WE ALSO DO ANNUAL INTERNAL, WE CALL-IN TERNAL ASSESSMENTS.

[00:30:01]

ABILITY. >> THANK YOU, TRUSTEES OR COMMITTEE MEMBERS, ANY QUESTIONS? ALL RIGHT. THANK YOU CHIEF.

SO THAT CONCLUDES SECTION 7. WE WILL MOVE ON TO SECTION 8.

[8. ACTION ITEMS (Part 2 of 2)]

8.2, TO CONSIDER AND TAKE POSSIBLE ACTION TO MAKE FINAL INTERNAL AUDIT REPORTS DO. I HAVE A MOTION TO ACCEPT AND

MAKE FINAL AUDIT REPORTS? >> SO MOVED.

. >> IS THERE A SECOND?

>> OKAY. MAY I SECOND AS THE CHAIR?

>> I WILL SECOND. IT HAS BEEN MOVED BY TRUSTEE WEINBERG AND SECOND BY TRUSTY CURRY.

WE ACCEPT AND MAKE FINAL INTERNAL AUDIT REPORTS.

SO NOW I BELIEVE IT IS TIME FOR THE PRESENTATION OF THOSE

REPORTS. >> YES, SIR, THANK YOU.

OUR FIRST AUDIT TO PRESENT IS HOMELESS EDUCATION PROGRAM AUDIT. AND I HAVE KAREN FESTER HERE TO

HELP WITH THAT. >> GOOD AFTERNOON TRUSTEES, SUPERINTENDENT, AND DR. LEAR. MY NAME IS KAREN PHEFER AUDIT DIRECTOR WITH THE OFFICE OF INTERNAL AUDIT AND HERE TO DISCUSS THE HOMELESS PROGRAM IT. EVALUATED THE EFFECTIVENESS, AND COMPLIANCE ACTIVITIES OF THE PROGRAM, INCLUDING PROCESSES FOR IDENTIFYING AND ENROLLING STUDENTS.

PROVIDING SERVICES TO ELIGIBLE STUDENTS AND MANAGING PROGRAM RESOURCES. I WOULD LIKE TO START BY THANKING BOTH THE PROGRAM AND THE CAMPUS STAFF, WHO PLAY A CRUCIAL ROLE IN SERVING THIS POPULATION OF STUDENTS.

AND EACH OF THE PAST TWO SCHOOL YEARS, THEY HAVE SUPPORTED OVER 4500 STUDENTS EXPERIENCING HOMELESSNESS ACROSS MOST CAMPUSES WITHIN OUR DISTRICT. PROGRAM AND CAMPUS STAFF WORK CLOTHING COLLECTIVELY TO SUPPORT EDUCATIONAL STABILITY, BY REMOVING BARRIERS THAT INHIBIT PARTICIPATION AND ACCESS TO OPPORTUNITIES. EXAMPLES OF RESOURCES PROVIDED TO STUDENTS TO BOOST SUCCESSFUL OUTCOMES INCLUDE TRANSPORTATION, CLOTHING, SCHOOL SUPPLIES, FOOD, AND HYGIENE ITEMS. OVERALL, WE FOUND THAT PROCESSES ARE IN PLACE TO EFFECTIVELY MANAGE THE HOMELESS EDUCATION PROGRAM.

DURING OUR AUDIT, WE IDENTIFIED THREE OPPORTUNITIES FOR IMPROVEMENT. FIRST, AS PART OF OUR CAMPUS SITE VISITS. WE NOTE THAT HAD AWARENESS OF PROGRAM RESOURCES AND PROCESSES COULD BE ENHANCED.

WE RECOMMEND MANDATORY TRAINING STANDARDIZE PROCEDURES, STRONGER COORDINATION, AND EXPANDED OUTREACH EFFORTS TO BOOST PROGRAM VISIBILITY. SECONDLY DURING OUR REVIEW OF THE PROGRAM OPERATIONS, WE NOTE THAT HAD MANY OF ITS PROCESSES AND WORK FLOWS ARE HIGHLY MANUAL.

TO ENABLE THE TEAM TO MORE EFFICIENTLY SERVE STUDENTS, WE RECOMMEND COLLABORATING WITH ED TECH TO ADDATE ACTIVITIES WHERE PRACTICAL AND RECOMMEND INCORPORATING DASHBOARDS AND REPORTING TOOLS TO PROVIDE GREATER VISIBILITY AND PROGRAM ACTIVITY AND STUDENT NEEDS. FINALLY, WE FOUND THAT THE PROGRAM EXPERIENCES CHALLENGES, SUCH AS GRANT FUNDING RESTRICTIONS AND BUTION OF RESOURCES ACROSS THE LARGE DISTRICT TO LEAVE AUDIT COMMITTEE THESE CHALLENGES WE RECOMMEND EXPANDED COLLABORATION WITH BOTH INTERNAL AND EXTERNAL RESOURCES TO GROW THE PROGRAM NETWORK OF DONORS, VOLUNTEERS AND COMMUNITY PARTNERS. I'M HAPPY TO REPORT THAT THE TEAM IS ALREADY COLLABORATIVELY WORKING ON ALL OF THE RECOMMENDATIONS, INCLUDED IN OUR AUDIT REPORT, THE DRAFT AUDIT REPORT THAT YOU'RE SEEING AND INTERNAL AUDIT IS SUPPORTING THEIR EFFORTS. AGAIN, WE WOULD LIKE TO THANK THE HOMELESS EDUCATION PROGRAM STAFF, FOR WORKING TIRELESSLY FOR THIS POPULATION OF STUDENTS. WE WOULD LIKE TO THANK SCHOOL LEADERSHIP FOR BEING ON THE FRONT LINES AND SERVING OUR STUDENTS. AND WE WOULD LIKE TO THANK ED TECH FOR HELPING US LEVERAGE EXCITING TECHNOLOGY TO BEGIN SOLVING THE CHALLENGES THEY'RE EXPERIENCING.

THANK YOU. ANY QUESTIONS?

>> ALL RIGHT, TRUSTEES IS THERE DISCUSSION?

>> YES. >> TRUSTEE FOREMAN.

>> SO, JUST A FEW QUESTIONS. ONE OF THE EXPERIENCES THAT I'VE HAD WITH THE HOMELESS PROGRAM WAS IS THAT A LOT OF TIMES THE SCHOOLS ARE DIRECTED TO THE WEBSITE.

AND YOU'RE SHAKING YOUR HEAD AS YES, WHICH I THINK THAT PROBABLY HAPPENS. BUT MANY TIMES THEY'RE IN NEED RIGHT THEN. AND I'VE EXPERIENCED THAT,

[00:35:01]

I HAD TO CALL SOME OTHER PEOPLE. SO A PART OF, WHEN YOU LOOKED AT THAT D YOU LOOK AT THE NUMBER OF TIMES THAT THEY HAD TO NOT GET A LIVE PERSON? BUT TO HAVE TO GO TO THE

WEBSITE? >> SO, WE DIDN'T ACTUALLY LOOK AT THAT ASPECT OF IT. BUT WE DID LOOK, AND IF YOU LOOK AT OUR RECOMMENDATIONS, THEY REALLY GO TO THAT PROCESS WORK FLOW, WITH REGARDS TO HOW REQUESTS COME IN AND HOW THEY GET FULFILLED. WE ARE BASICALLY SAYING IN OUR RECOMMENDATIONS THAT IF WE CAN STREAM LINE PROCESSION AND MAKE IT EASIER FOR THE CAMPESES WELLS THE PARENTS THE GUARDIANS, AS WELL AS THE HOMELESS EDUCATION STAFF, THAT WILL IMPROVE THEIR PROCESSES QUITE A BIT. RIGHT NOW THE PROBLEM WITH IT IS ALL OF THAT IS ENTIRELY MANUAL. SO YOU ARE CORRECT THAT THERE ARE RESOURCES THAT ARE ON THE WEBSITE.

SOME OF WHICH ARE EXTERNAL AND SOME OF WHICH ARE INTERNAL.

AND THE PROCESS FOR BASICALLY SUBMITTING WORK ORDERS USING THAT WEBSITE BASICALLY TRIGGERS A MANUAL PROCESS WITHIN THE PROGRAM STAFF. SO THAT'S REALLY WHAT OUR RECOMMENDATION TO IS ALL ABOUT. TRYING TO STREAM LINE AND AUTOMATE THAT PROCESS SO, THOSE WORK ORDERS CAN BE EXPEDITED AND THE SERVICE CAN GET TO THE STUDENTS MUCH MORE QUICKLY.

>> THE NEXT QUESTION WITH REGARDS TO THE CLINICIANS AND THE MENTAL HEALTH PEOPLE, WHO THIS A LOT OF CASES ARE THE ONES WHO ENCOUNTER ERTHESE CHILDREN FIRST.

ARE THEY TRAINED ON HOW TO GET SERVICES, RATHER THAN GOING TO

THE WEBSITE? >> WE HAVE IS EXCELLENT TRAINING THAT IS AVAILABLE TO ALL STAFF RIGHT NOW.

THE PROBLEM WITH IT IS THAT TRAINING ISN'T MANDATORY RIGHT NOW. SO, OUR RECOMMENDATION, ONE THE BIGGEST COMPONENT OF THAT IN MY MIND IS HAVING THAT TRAINING BE MANDATORY FOR THE CAMPUS STAFF. SO THAT THEY ARE VERY CLEAR NOT ONLY WHAT ARE THE REQUIREMENTS THAT THE FEDERAL AND THE STATE LAW HAVE UPON US ALSO HOW DO WE GET SUPPORT TO THE STUDENTS? BUT IT IS SO MANIPULATE MORE THAN THAT. NOT ONLY HOW DO WE GET THE SUPPORT? HOW DO WE HAVE THOSE CONVERSATIONS. ONE OF THE THINGS I LEARNED IN THIS AUDIT IS YOU NEVER, REALLY KNOW WHO A STUDENT OR A PARENT MAY BE COMFORTABLE TALKING TO. IT MAY NOT BE THE MENTAL HEALTH CLINICIAN, IT MIGHT BE THE BUS DRIVER.

IT MIGHT BE THE SCHOOL CAFETERIA WORKER OR THE CUSTODIAN.

WE WANT EVERYONE, NOT JUST THE MENTAL HEALTH CLINICIANS WE WANT EVERYONE TO BE TRAINED ON WHAT THAT PROCESS IS.

AND HOW YOU CAN BASICALLY IN A TRAUMA-INFORMED WAY HAVE THOSE INITIAL CONVERSATIONS AND GET THE STUDENTS THE HELP THEY NEED.

AND THAT'S REALLY THE CRUX OF RECOMMENDATION ONE.

TO MAKE CERTAIN THAT ALL CAMPUS STAFF ARE GETTING THE TRAINING

THEY NEED. >> AND THE LAST QUESTION WOULD BE, MANY TIMES THE STUDENTS ARE ENCOUNTERED AFTER SCHOOL.

THEY MIGHT BE HAVE NO PLACE TO GO SITTING ON THE CAMPUS STEPS OR SOMETHING LIKE THAT. SO IS THERE AN OPPORTUNITY TO PUT SOMETHING IN PLACE OR THROUGH YOUR RECOMMENDATIONS THAT WOULD ADDRESS THAT PARTICULAR ISSUE, LIKE A HOTLINE SOMEONE COULD PICK UP OR SOMETHING?

>> AND THAT'S WHAT RECOMMENDATION 3 IS ALL ABOUT.

YOUR QUESTIONS ARE LIKE HIT OUR RECOMMENDATIONS PERFECTLY, SO THANK YOU FOR YOUR QUESTIONS. BUT THAT'S WHAT RECOMMENDATION THREE IS REALLY ALL ABOUT. TAKING A STEP BACK LOOKING AT WHAT ARE THE NEEDS OF OUR STUDENTS.

AND MAKING CERTAIN THAT, IF THEY'RE NOT MAYBE DISTRICT RESOURCES, WE GET A PARTNER OUT THERE, A NON-PROFIT PARTNER WHO

CAN SUPPORT THESE STUDENTS. >> WELL, I'LL JUST SAY THAT WHAT WE ENDED UP DOING IS CALLING THE CITY OF DALLAS, TO ADDRESS THAT.

WHEN YOU'RE LOCKING AT PARTNERSHIPS YOU MIGHT LOOK AT THE MUNICIPALITIES ALSO. THANK YOU.

>> THANK YOU. >> TRUSTEE WEINBERG.

>> THANK YOU. THANK YOU FOR THE THOROUGH REPORT. I HAVE A FEW QUESTIONS ON THE REPORT. ON PAGE 4, IT SAYS THAT THE HEP

[00:40:03]

IS THAT RIGHT? >> YES, MA'AM.

SO I'M WONDERING IS THAT THE FULL POPULATION OF HOMELESS STUDENTS? OR ARE THERE SOME IDENTIFIED ON THE CAMPUS NOT SERVED BY? HOW DOES THAT ADD UP?

>> THE NUMBERS THAT ARE INCLUDED IN THE REPORT ARE ALL OF THE STUDENTS THAT WERE CODED AS HOMELESS AND POWER SCHOOL WHAT THAT MEANS IS ANYONE, WHO IS A STUDENT RESIDENTIAL QUESTIONNAIRE HAS BEEN FILLED OUT BY EITHER THE PARENT, THE GUARDIAN OR THE CAMPUS STAFF. THAT'S THE NUMBERS THAT ARE REFLECTED. IT IS ALL OF THE KNOWN HOMELESS STUDENTS THAT ARE WITHIN THE POPULATION FOR THOSE SCHOOL YEARS. IT DOES NOT NECESSARILY MEAN THAT THOSE STUDENTS WERE SPECIFICALLY SERVED.

AND THE REASON WHY WE POINT THAT OUT IN THE REPORT IS BECAUSE A LARGE PERCENTAGE OF OUR HOMELESS POPULATION ARE WAS CALLED "DOUBLED UP" WHAT THAT MEANS IS THAT THEY'RE LIVING IN A SHARED ARRANGEMENT. MAYBE WITH ANOTHER FAMILY MEMBER OR FRIENDS OR THAT SORT OF THING.

AND A LOT OF THOSE FOLKS DON'T NECESSARILY CONSIDER THEMSELVES HOMELESS. AND WE POINT THAT OUT, BECAUSE THE TRAINING THAT I TALKED ABOUT PREVIOUSLY DOES A GREAT JOB OF EXPLAINING THAT, AND EXPLAINS THAT WE'RE STILL HERE TO SERVE THOSE STUDENTS. AND WE WANT TO MAKE CERTAIN THAT ALL STUDENTS ARE IDENTIFIED AND ARE AWARE OF OUR PROGRAM AND GETTING THAT TRAINING OUT THERE, AND HAVING THOSE CONVERSATIONS IS GOING TO HELP US IDENTIFY THOSE STUDENTS.

GIVE US A BETTER CHANCE TO IDENTIFY STUDENTS THAT ARE NOT NOT SELF REPORTING THROUGH THE PROCESSION, AS WE HAVE DESCRIBED

AND NOT RELY ON THE REPORT. >> I SEE THE TABLE ON PAGE 5 WHERE YOU HAVE UNSHELTERED MOTEL, AND TRANSITIONAL AND DOUBLED UP IT. LOOKS LIKE 3,200 OF THOSE 4000 ARE THE DOUBLED UP. SO IT IS THE BULK OF THE

POPULATION LA. >> EXACTLY.

>> JUST IN THE REPORTS IN GENERAL THAT IS A HELPFUL ITEM IS WHAT THE BUDGET OF HEP? SO YOU CAN PUT THAT ON THE TRACKER. ON REPORTS IT IS GENERALLY HELPFUL TO KNOW WHAT ORDER OF MAGNITUDE OF WHAT WE'RE TALKING ABOUT. IN TERMS OF, I CAN SEE THERE'S PERSONNEL AND RESOURCES WHAT DOES THAT MEAN? WHAT IS REPORTING ON. THAT'S JUST ON ANY REPORT,

THAT'S A HELPFUL ITEM. >> ABSOLUTELY.

I THINK THOSE WERE THE BULK OF MY QUESTIONS.

THANK YOU. >> ALL RIGHT ANY OTHER QUESTIONS TRUSTEES OR COMMITTEE MEMBERS? ALL RIGHT.

THANK YOU. >> THANK YOU.

LET'S GO ON TO THE NEXT REPORT. >> NEXT REPORT TO PRESENT IS APPLICATION REGISTRATION EBB ROLLMENT PROCESS AUDIT IT IS A REMINDER WE DO HAVE SCHOOL LEADERSHIP, IF THERE ARE

QUESTIONS DIRECTED. >> GOOD AFTERNOON TRUSTEES, SUPERINTENDENT, DR. LEAR. MY NAME IS BILL WARNER.

I'M THE LEAD AUDITOR WITH THE OFFICER OF INTERNAL AUDIT.

I'M HERE TO DISCUSS OUR AUDIT OF THE DISTRICT APPLICATION, REGISTRATION ENROLLMENT PROCESSEES THE AUDITED EVALUATED THE ENROLLMENT PROCESSES WITH THE FOXES ON REDUCING CYCLE TIME IN ERRORS, IMPROVE AVAILABILITY OF ACCESS, STRENGTHEN DATA PRIVACY AND COMPLIANCE AND ENHANS THE PARENT-GUARDIAN EXPERIENCE. THE VAST MAJORITY OF OUR STUDENTS REGISTER ANNUALLY, AS REQUIRED BY DISTRICT REGULATIONS. THROUGHOUT THE END TO END PROCESS FAMILIES RECEIVE SIGNIFICANT SUPPORT IN WHATEVER AVENUE SUITS THEM BEST FROM VIDEOS ON-LINE TO IN PERSON OR TELEPHONEONIC SERVICE AT CAMPUS OR DISTRICT 1 CENTER.

THE CONCLUSION IS THE DISTRICT HAS EFFECTIVE PROCESSES TO MANAGE THE APPLICATION, ENROLLMENT WORK FLOWS.

HOWEVER, DURING OUR ADDID WE DID IDENTIFY THREE OPPORTUNITIES FOR IMPROVEMENT. FIRST TO IMPROVE THE USER EXPERIENCE WE RECOMMEND THE DEPARTMENT SURVEY PARENTS AND CAMPUS STAFF AND INCORPORATE FEEDBACK TO ENHANCE THE APPLICATION OF THE REGISTRATION PROCESSES.

SECONDLY TO, IMPROVE THE EFFICIENCY AND EFFECTIVENESS OF BACK END PROCESSES WE RECOMMEND THAT THE DEPARTMENT COLLABORATE WITH ED TECH, SDS AND THE VENDOR TIME IMPLEMENT SYSTEM ENHANCEMENT THAT EASE EXISTING WORK FLOWS.

AND FINALLY, TO ENABLE PROACTIVE MONITORING OF WORK FLOW

[00:45:03]

>> GLAD TO ANSWER QUESTIONS. >> TRUSTEES ANY QUESTIONS?

>> I HAVE A QUICK QUESTION. JUST WANT TO MAKE SURE THE SORT OF SCOPE OF THIS IS FOCUSED ON THE REG ISSTRATION PROCESS ITSELF, AS OPPOSED TO ONE OF THE THING I HEAR FROM PARENTS.

IT CAN BE CHALLENGING TO UNDERSTAND AND NAVIGATE WHAT OPTIONS THEY HAVE FOR VARIOUS SCHOOL CHOICES THAT THEY HAVE.

AS I TAKE YOUR DESCRIPTION THAT'S NOT EXACTLY WHAT YOU'RE LOOKING AT. YOU'RE MORE LOOKING AT THE TECHNICAL ASPECT OF GETTING REGISTER AND NOT REGISTERED RATHER THAN THE OPTIONALITY FROM PARENTS.

>> WE DID IN FACT ADDRESS THAT AND DID LOOK AT THAT.

BECAUSE WE WERE AWARE THAT THE PROCESS AS IT CURRENTLY EXISTED WAS CAUSING SOME CONFUSION. SO AS YOU CAN SEE FROM THE REPORT AND OUR RECOMMEND DEATHSES WE DID IDENTIFY OPPORTUNITIES FOR IMPROVEMENT TO MAKE IT MORE USER-FRIENDLY FOR PARENTS AND GUARDIANS. PART OF RECOMMENDATION IS TO COLLABORATE WITH KEY STAKE HOLDERS WHAT I SEE IN THE RECOMMENDATION TO GET SOME ADDITIONAL FEEDBACK GRAB PARENTS ON WHAT THEY NEED TO BE ABLE TO BETTER ARTICULATE THE CONFUSION IF IT IS THERE AND HELP THE DISTRICT TO BE ABLE TO REACT TO

IT. >> THAT'S CORRECT.

>> THANK YOU. >> ANY OTHER QUESTIONS? ALL RIGHT, THANK YOU VERY MUCH. WE'LL MOVE ON TO THE NEXT

REPORT. >> UNFUNDED CONSTRUCTION

PROJECTS. >> THIS IS THE PROCUREMENT PROCESS REVIEW. IT IS NOT JUST EXPENDITURE REVIEW. I'LL LET BRANDON JONES EXPLAIN

THAT. >> GOOD AFTERNOON TRUSTEES DEPUTY, DR. LEAR AND COMMUNITY AFFAIRS MEMBERS MY NAME IS BRANDON JONES. I'M THE AUDIT MANAGER WITH THE OFFICE OF INTERNAL AUDIT AND PRESENTING UNFUNDED PROCUREMENT PROCESS REVIEW. IT IS PERFORMED AS PART OF OUR AUDIT PLAN AND REFLECTS OUR DEPARTMENT SUSTAINED COMMITMENT TO PROVIDE INSURANCE AND ACCOUNTABILITY AND TRANSPARENCY TO TAXPAYERS AND THE BOARD IN 2020 IT CREATED THE EXTERNAL AUDIT TO MEET THE NEEDS OF THE DISTRICT AND PROVIDE ADDITIONAL SUPPORT. OUR DEPARTMENT PARTNER WAS CONSTRUCTION SERVICES AND PROVIDE ADDITIONAL SUPPORT TO STRENGTH AND CONTROL, IMPROVE OVERSIGHT AND INSURE THAT BONDS ARE USED IN COMPLIANCE WITH DISTRICT POLICIES AND ADDUT REVIEWS HO IT PROCURES CONTRACTORS AND JOB ORDER CONTRACTING METHODS AS PART OF THE DISTRICT $3.5 BILLION 2025 BOND PROGRAM. OVERALL WE PROCUREMENT PROCESSES ARE EFFECTIVE. WE IDENTIFIED AN OBSERVATION AND BROKE IT DOWN INTO TWO PARTS. WAS ONE WITH THE JOC PROCUREMENT. THE FLOW EVALUATIONS WERE NOT CONSISTENTLY DOCUMENTED AS SCORING SHEETS AND NOT RETAINED IN THE FILE. THE SECOND AREA OF THE AUDITOR FOUND THE LINE ITEM COSTS WERE HIGHER THAN THE CORRESPONDING PRICES LISTED IN THE APPROVED UNIT PRICE BOOK THOUGH THESE VARIANCES WERE NOT FINANCIALLY NEEDED TERRITORY CONSTRUCTION SERVICE AS AGREED WITH THE OBSERVATIONS AND INSTITUTING THE ACTION SHEETS AND WORKING THEM TO COMPLETE THE REVIEW PROCESS, TO TIGHTEN THAT DOWN, AND MAKE SURE THE CONTROLS ARE WORKING AS WE NEED THEM TO. WE APPRECIATE THE COOPERATION WITH CONSTRUCTION SERVICES AND PROJECT MANAGEMENT.

WE LOOK FORWARD TO WORKING THEM IN THE FUTURE. IF YOU HAVE ANY

QUESTIONS, I'M READY TO GO. >> TRUSTEE FOREMAN.

>> SO, YOU SAID YOU REVIEW CS P AND JO JOB ORDERS ARE THERE

OTHER METHODS FOR PROCUREMENT. >> WE HAVE CONSTRUCTION MANAGER AT RISK, BUT IT IS HANDLED BY AN OUTSIDE FIRM TOWNSEND AND

ASSOCIATES. >> IS THERE AN AUDIT FROM THEM?

DID WE DO AN AUDIT? >> TRUSTEE THAT WILL BE

FORTHCOMING NEXT MEETING. >> FORTHCOMING NEXT MEETING.

>> THEY DO A CONTINUAL REVIEW OF ALL SEE MORE PROJECTS AND THE REPORT OUT. AND IT FITS INTO THE SCHEDULE.

>> OKAY. SO THEY'LL BE NEXT TIME.

AND THE ONLY TWO THINGS IN PROCUREMENT FOR CONSTRUCTION WE

[00:50:05]

>> SPECIFICALLY THE PROCUREMENT PROCESS, YES.

>> THANK YOU. >> TRUSTEE WEINBERG.

>> I HAVE A QUESTION. WE HAVE A PROCESS FOR PROCUREMENT THAT IS OUTSIDE OF THE BOND THAT WE USE JOCS DO WE USE IT OUTSIDE OF THE BOND ANYWHERE?

>> THEY CAN BE USED FOR MAINTENANCE, BUT I THINK IT IS MORE STRICTLY KEPT TO CONSTRUCTION RIGHT NOW.

BUT MAINTENANCE DOES HAVE THE THE ABILITY TO USE THEM.

BUT THE PROCESS IS THE SAME FOR BOTH.

HOW THEY HAVE TO BE PRESENTED TO THE BOARD.

>> SO MY QUESTION, DOES IT GO THROUGH THE PROCUREMENT OR THE

BOND DEPARTMENT? >> THANK YOU, TRUSTEE.

WE HAVE OUR DEDICATED TEAM FOR CONSTRUCTION PROCUREMENT IN THE BOND PROGRAM 100 PERCENT FUNDED BY THE BOND.

>> EXCELLENT. I GUESS MY QUESTION IS, IF WE HAVE THE PROCUREMENT ON THE NON-BOND SIDE THAT, ARE THERE PROCESSES OR PROCEDURES OR CONTROLS THAT YOU ALL LOOK TO EACH OTHER TO MAKE SURE ARE IN PLACE? EVEN THOUGH THEY'RE SLIGHTLY DIFFERENT BECAUSE YOU'RE DOING IT FOR CONSTRUCTION, VERSUS MAINTENANCE, VERSUS WHATEVER

SELLS HAPPENING? >> YEAH, 99 PERCENT IT IS ALL CONSTRUCTION RELATED AND GENERAL CONTRACTORS, BUT THERE ARE A FEW TRADE AGREEMENTS THAT MAINTENANCE USES, STARTING TO USE THROUGH THE JOC PROGRAM BUT THEY MODEL THEIR PROCESS BEHIND

OUR CONSTRUCTION PROCESS. >> AWESOME BECAUSE WHEN I WAS READING THERE WAS KIND OF A CHECKLIST.

MORE OF THE FRAMEWORK, THAN THE ACTUALLY CONTENT.

ARE THERE CONTROLS IN PLACE FROM A FRAMEWORK PERSPECTIVE YOU

COULD LEARN FROM EACH OTHER? >> YEAH, WE ARE COLLABORATING

CLOSELY WITH MAINTENANCE, YES. >> EXCELLENT, THANK YOU.

ALSO I HAD ONE MORE QUESTION. I'M SORRY.

IS THERE AN APP FOR THIS? IT SEEMS LIKE YOU KNOW IS THERE

A JOC APP? >> NO, MAMMO.

IT IS SIMPLE EXCEL WEIGHTED SPREADSHEET THAT WEIGHS THE PRICE. THE PRICE PER USE, THERE IS A SUBSCRIPTION A WEBSITE. THEY GO INTO AND THEY PUT IN THE QUANTITIES. IT MODIFIES IT FOR THE DALLAS AREA. AND IT EQUALS THE PROCESS.

>> SO THE APP IS THE SPREADSHEET.

>> THE SPREAD SHEET AND SOFTWARE.

>> FANTASTIC, THANK YOU. >> ANY OTHER QUESTIONS ON ROUND ONE? TRUSTEE FOREMAN ROUND TWO?

>> SO BRENT, SINCE YOU ARE AT THE TABLE.

THE QUICK QUESTION. WITH REGARDS TO HAVING YOUR OWN PURCHASING TEAM SET ASIDE FOR CONSTRUCTION, WHAT IS THE COLLABORATION AND THE USAGE OF THE SAME FUNDAMENTAL THINGS THAT WE USE IN PROCUREMENT? MEANING THE SMALL BUSINESS GROUP USING THE SAME KINDS OF APPLICATIONS FOR BRINGING VENDORS IN. AND SCORING THE VENDORS DOCKS WE

USE THE SAME THING? >> YEAH, IT IS THE EXACT, SAME PROCESS, AND REQUIREMENTS. NOT EXACT, BUT AS OUR CSP, WE HAVE SPO AND LOOKING AT SCHEDULE, LOOKING AT COSTS, LOOKING AT WORKLOAD SOME IT IS SIMILAR TO OUR FULL BLOWN CSP PROCESS AND OUR PROCUREMENT DOES COLLABORATE WITH PROCUREMENT FOR THE DISTRICT, THE DIRECTED PROCUREMENT.

>> THE REASON I ASK THAT QUESTION IS AT ONE TIME THERE USED TO BE PEOPLE FROM DIFFERENT DEPARTMENTS THAT WOULD SIT IN AND LOOK AT THESE BIDS. AND KIND OF SCORE THE BIDS DO.

WE DO THAT ANY MORE? OR IS THAT JUST OF THE PAST?

>> NO, WE HAVE OUR PROGRAM MANAGERS THAT WE HIRE.

THEY'RE MANAGING THAT PROCESS FOR US.

THEY'RE PART OF THAT EVALUATION TEAM.

SBO IS A REQUIREMENT, DISTRICT WIDE PER POLICY.

SO SBO, IT IS ALSO A DEDICATED TEAM WITHIN THE BOND THAT LOOKS AT THE SBO COMMITMENT. AND AGAIN, IT IS A WEIGHTED

CRITERIA WE EVALUATE THEM. >> I JUST, TAKE ME TO HEART I MEAN NO DISRESPECT IT. REALLY WOULD BE GOOD TO HAVE YOUR SBO PERSON OR PERSONS ON THE SELECTION COMMITTEE SOME THAT THERE'S AN OPPORTUNITY FOR THEM TO SEE WHAT'S ACTUALLY HAPPENING. THAT'S THE SMALL BUSINESS PEOPLE FOR THOSE WHO DON'T UNDERSTAND WHAT I'M TALKING ABOUT.

IT USED TO BE THE MINORITY BUSINESS, BUT THEN IT IS SMALL BUSINESS SOME IT WOULD BE GOOD TO HAVE THEM ON THAT SELECTION

COMMITTEE. >> YES,.

>> THEY'RE PART OF THAT WORK FLOW.

EVERY CONTRACT GOING TO THEM THEY'RE EVALUATE.

[00:55:02]

>> THREE? >> YES, MAMMO, THEY ARE.

AT THE END OF THE DAY IT IS A DELIVERY METHOD.

>> THAT'S NOT QUITE WHAT I'M TALKING ABOUT BUT YOU AND I WILL HAVE THE DISCUSSION. THANK YOU.

>> YES, MA'AM. >> ALL RIGHT ANY OTHER QUESTIONS ON THIS REPORT? NEXT MOVE TO THE REPORT ON THE STATE ASSESSMENT OF ACADEMIC RED AYENESS THE STAR AUDIT.

>> RICHARD COMES FORWARD, WE INTERNAL AUDIT DOES ON SITE OBSERVATION DURING THE PERIOD THAT STAR TESTING IS GOING ON EACH YEAR. JUST TO BRING HEIGHTENED AWARENESS. THE PROCESS ADVISE CHANGED OVER THE LAST FEW YEARS, ON-LINE ONLY.

I THINK THAT WAS DISCUSSED AT THE LAST BRIEFING MEETING.

NO PAPER OPTION AVAILABLE. SO T MAKES IT A LITTLE BIT EASIER. BUT WE'RE THERE WITH OTHER OBSERVERS. AND I'LL LET RICHARD EXPLAIN THE

AUDIT PROCESS. >> GOOD EVENING, TRUSTEES AND MEMBERS AUDIT COMMITTEE MEMBERS. WE HAVE REVIEWED PROCESSES CONTROLS AND SUPPORT DOCUMENTATION RELATED TO STAR.

DETERMINE THE TEST ADMINISTRATION, TEST SECURITY AND TRAINING AT THE CAMPUS LEVEL FOLLOWED REQUIREMENTS.

TEST SECURITY AND ADMINISTRATION ARE CRITICAL TO INSURING THE VALID AT THIS AND LIABILITY OF STAR RESULTS.

WE CONDUCTED ON SITE OBSERVATIONS AT 11 ELEMENTARY, MIDDLE AND HIGH SCHOOL CAMPUSES DURING THE SPRING 2026 STAR TETTING. ARE THERE ANY QUESTIONS?

>> TRUSTEES DO WE HAVE ANY QUESTIONS?

>> TRUSTEE FOREMAN. >> SO, OF THE 11 SCHOOLS D YOU

FIND ANY ILL REGULATE AT THISES. >> WE FOUND NO OBSERVATIONS OR

ILL REGULATE AT THISES. >> GOOD.

>> DON'T SEE ANY DISTRICT QUESTIONS.

THANK YOU VERY MUCH FOR YOUR REPORT.

NEXT MOVE ON TO THE REPORT ON THE CONTINUOUS AUDIT PAYROLL AND

DISBURSEMENT FROM DECEMBER 2025. >> I WILL BE TALKING ABOUT THAT EACH YEAR INTERNAL AUDIT CONDUCTS A AUDITED ON DISBURSEMENT AND PAYMENT TRANSACTIONS DURING THE FIRST HALF OF THE FISCAL YEAR 2025-26. FOR DISBURSEMENTS WE REVIEWED DATA FOR DUPE CAT VENDORS AND NONAWARDED VENDORS GAMES AND POTENTIALS EMPLOYEE CONFLICTS AND IMBUSKERMENT.

SUPPLEMENTAL ACCESS AND TIMELY ALSO.

FOR PAYROLL WE REVIEWED THE DATA FOR DUPE CAT PAYMENT AND EMPLOYEES AND UNAUTHORIZED OVERTIME PAYMENTS THERE WERE NO OBSERVATIONS. ANY QUESTIONS?

>> TRUSTEES ANY QUESTIONS OR COMMITTEE MEMBERS?

>> ALL RIGHT, THANK YOU VERY MUCH.

>> I BELIEVE WE HAVE ONE MORE? >> WE REVIEWED THE SUPERINTENDENT EXPENDITURES TO DETERMINE IF THEY WERE ALLOWABLE AND REASONABLE. THERE WERE NO OBSERVATIONS

NOTED. >> TRUSTEDDEEORS COMMITTEE MEMBERS, ANY QUESTIONS? ALL RIGHT.

THANK YOU. IT LOOKS, I BELIEVE WE'RE, THERE ARE NO QUESTIONS SO I BELIEVE IT IS TIME TO VOTE.

ALL THOSE THAT ARE IN FAVOR TO ACCEPT AND MAKE FINAL THE INTERNAL AUDIT REPORTS PLEASE INDICATE BY RAISING YOUR HAND.

>> MOTION PASSES, 3-0. >> YOU HAVE JUST ADOPTED THE MOTION TO ACCEPT AND MAKE FINAL INTERNAL AUDIT REPORTS.

NEXT WE WILL MOVE TO THE ACTION ITEM 8.3.

CONSIDER AND TAKE POSSIBLE ACTION TO EXTEND IMPLEMENTATION DATES FOR FOLLOW-UP RECOMMENDATIONS DO I HAVE A MOTION TO EXTEND IMPLEMENTATION DATES FOR RECOMMENDATIONS IN.

>> SO MOVED. >> A SECOND?

>> SECOND IT. HAS BEEN MOVED BY TRUSTEE WEINBERG AND SECOND BY TRUSTEE FOREMAN TO EXTEND RECOMMENDATION DATES FOR FOLLOW-UP RECOMMENDATIONS IS THERE

DISCUSSION? >> YES, COULD YOU JUST EXPLAIN

EXACTLY WHAT THAT MEANS? >> YES, MA'AM.

>> SO WE BRING FORTH SEVEN RECOMMENDATIONS THAT THE ORIGINAL IMPLEMENTATION IS WE'VE MET THE DATE IS CURRENT, SO TO SPEAK. TWO ARE ENGRAINED.

THEY'VE BEEN IMPLEMENTED. WE HAVE FIVE MORE THAT WE BRING FORWARD WITH THE ORIGINAL IMPLEMENTTATION DATE.

THIS IS BEST ESTIMATE AT THE TIME THAT WE PREPARE A REPORT.

AND OF THESE FIVE, THIS IS THE FIRST REQUEST FOR ALL FIVE FOR

[01:00:06]

HAS TO DO WITH FIXED ASSET. PART OF THIS IS, WE'RE GOING TO CHANGE THE CAPTIZATION THRESHOLD FROM $5000 TO $10,000.

THAT'S ALSO AN ISSUE THAT WE'RE WAITING TO BE FULLY ADOPTED AND IT IS ON THE AGENDA FOR THE BOARD TO APPROBE THAT AT THE MEETING NEXT WEEK. THAT'S KIND OF AN EXAMPLE WHERE WE'RE CAUGHT IN THE MIDDLE. SO APPROVING THAT EXTENSION DATE

WOULD HELP RESOLVE THAT ISSUE. >> SO IMPROVING THE EXTENSION

DATE TO WHAT? >> SO, ON ITEM 3, IT WAS ORIGINALLY MARCH OF '26. THE REVISED DATE IS AUGUST 31.

A BARELY OVER A MONTH AWAY, AUGUST 31 OF 2026.

AND IN CONJUNCTION WITH THAT. >> I BELIEVE THAT'S OCTOBER 31.

>> SORRY. >> YES, SIR.

AND THAT'S THE SAME EXTENSION DATE ON ITEM NUMBER 4,

OCTOBER 31. >> SO THAT'S GOING INTO ANOTHER SCHOOL YEAR IS WHAT YOU'RE ASKING?

>> WELL A MONTH AWAY, YES, MA'AM.

>> BUT IT IS GOING TO ANOTHER SCHOOL YEAR.

IN THEORY, YES, THE ORIGINAL DATE WAS LAST MARCH, CORRECT.

AND NOW THEY'VE THAT ASKED FOR AN EXTENSION TO OCTOBER 31 OF

THE. >> WHICH IS THIS SCHOOL YEAR.

>> IT IS GOING TO BE OCTOBER THIS YEAR.

>> YES, MA'AM, NEXT MONTH. >> 2026.

>> OKAY. >> TRUSTEE WEINBERG.

>> HOW DOES THIS LIST RECONCILE WITH THE LIST AT THE FRONT THAT WE TALKED ABOUT, WHEN YOU WERE GIVING YOUR SUMMARY.

LET ME SEE IF I CAN FIND THE PAGE.

>> THE 27 THINGS NINE OF WHICH WAS IMPLEMENTED.

26 RECOMMENDATIONS AND NINE IMPLEMENTED IS THAT THE SAME AS

THIS OR IS THAT SOMETHING ELSE? >> YOU CAN USE YOUR OUTSIDE VOICE.

>> GOT IT. >> FANTASTIC, THANK YOU FOR

HELPING ME RECONCILE THAT. >> YES, MA'AM.

>> MISSTEVENS. >> I HAVE A QUESTION ON THE VERY LAST ITEM, NUMBER 7. THE RISK LEVEL DESIGNATION WAS HIGH IN THE REPORT. THEY'RE REQUESTING IMPRIMENTTATION ALMOST OF A YEAR AFTER THEY HAD ORIGINALLY AGREED TO. WAS THERE ANY LIKE RICK MANAGEMENT PLAN? OR ANYTHING THAT THEY'RE DOING TO REDUCE THAT HIGH RISK IN THE NEXT YEAR?

>> CHIEF IS HERE TO ANSWER THAT. THANK YOU FOR THE QUESTION.

>> GOOD AFTERNOON ALBERT MARTINEZ, KEEFE OF POLICE.

TO ANSWER YOU QUESTION, THE REASON RISK IS HIGH IT INCLUDES OUR AMMUNITION, OUR FIREARMS AND OUR LESS LETHAL EQUIPMENT.

SO WE HAVE BEEN WORKING ON THAT EVEN PRIOR, BEFORE THE AUDIT.

A LOT HAS TO DO WITH SECURITY WHAT WE'RE ASKING HERE IS MORE ABOUT THE INTEGRATION WE'RE TRYING TO

[01:05:05]

AND TRY TO MARY IT WITH OUR CURRENT SYSTEM WITHIN THE DISTRICT THAT WAS NOT, WE WERE NOT ABLE TO DO THAT. SO WHAT THIS EXTENSION IS NOW THAT WE KNOW OUR PROCESSES, WE HAVE CREATED OUR STANDARD OPERATING PROCEDURE. AS OF RIGHT NOW, WE ARE ACTUALLY DOCUMENTING AND HAVE CREATED THE SOP.

IT IS GOING THROUGH OUR CHAIN OF COMMAND REVIEW.

WE SHOULD BE ABLE TO IMPLEMENT IT.

WE ASKED FOR APRIL AS AN EXTENSION JUST IN CASE.

WE THOUGHT THERE MIGHT BE MORE WORK, BUT WE THINK WE WILL BE

READY BY 1 OF THE OF 2027. >> ANY OTHER QUESTIONS ON THIS ITEM. IF THERE ARE NONE ALL THOSE IN FAVOR OF THE MOTION TO EXTEND IMPLEMENT DATES PLEASE CAST YOUR

VOTES BY RAISING YOUR HANDS. >> MOTION PASSES 2 YES, ONE AB

TENSION. >> YOU HAVE JUST ADOPTED THE MOTION TO EXTEND IMPLEMENTATION FOR FOLLOW-UP RECOMMENDATIONS NOW HACKS 8.4. TO SUBMIT THE ANNUAL AUDIT COMMITTEE REPORT FOR FISCAL YEAR 2025-26 TO THE FULL BOARD.

DO I HAVE SUCH A MOTION? >> SO MOVED.

>> SECOND. >> IT HAS BEEN MOVED WHICH TRUSTEE WEINBERG AND FOREMAN THAT WE SUBMIT THE ANNUAL AUDIT REPORT FOR 2525-26 FOR THE FULL BOARD.

IS THERE ANY DISCUSSION? ALL RIGHT SEEING NONE.

ALL THOSE IN FAVOR PLEASE CAST YOUR VOTES RAISING YOUR HANDS.

>> MOTION PASSES, 3-0. YOU HAVE JUST ADOPTED THE MOTION TO SUBMIT THE ANNUAL AUDIT COMMITTEE REPORT FOR FISCAL YEAR 2025-26 TO THE FULL BOARD WE ARE NOW ON TO AGENDA ITEM NUMBER 9 ADJOURNMENT. THE TIME IS 5:07PM AND

* This transcript was compiled from uncorrected Closed Captioning.