May 20, 2026 Audit Committee Meeting Agenda and Notice

[00:00:03]

IT'S READY HERE. OKAY. IT IS 4:00. WE HAVE A QUORUM AND THE MEETING HAS BEEN DULY POSTED.

[1. NOTICE AND RETURN]

[2. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE]

I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

HONOR THE TEXAS FLAG. I PLEDGE ALLEGIANCE TO THEE, TEXAS.

ONE STATE UNDER GOD, ONE AND INDIVISIBLE.

THE FOLLOWING COMMITTEE MEMBERS ARE IN ATTENDANCE FROM DISTRICT ONE LANCE CURRIE.

[3. ACKNOWLEDGEMENTS]

AND I'M SARAH WEINBERG THE COMMITTEE CHAIR. AS A GENERAL WARNING, IN ORDER FOR THE BOARD TO HOLD THIS MEETING IN AN EFFECTIVE MANNER, I WANT TO LET IT BE KNOWN THAT THIS MEETING WILL BE CONDUCTED IN AN ORDERLY FASHION AND ASK THE PUBLIC TO ABIDE BY THE RULES OUTLINED IN BOARD POLICY BED LOCAL PERTAINING TO PUBLIC PARTICIPATION. IT'S A CRIMINAL OFFENSE FOR A PERSON WITH INTENT TO PREVENT OR DISRUPT A LAWFUL MEETING, TO SUBSTANTIALLY OBSTRUCT OR INTERFERE WITH THE ORDINARY CONDUCT OF A MEETING BY PHYSICAL ACTION OR VERBAL UTTERANCE, AND THEREBY CURTAIL THE EXERCISE OF OTHERS FIRST RIGHT AMENDMENTS.

ANY PERSON WHO BECOMES BOISTEROUS, DISRUPTIVE, OR FAILS TO ABIDE BY THE RULES OF THIS ASSEMBLY WHILE ADDRESSING THE BOARD OR WHILE ATTENDING THIS MEETING, SHALL BE ASKED TO LEAVE.

FAILURE TO LEAVE WHEN REQUESTED TO DO SO, MAY RESULT IN THE PERSON BEING ESCORTED FROM THE MEETING AND SUBJECT TO ARREST.

WE'RE NOW MOVING TO SECTION FOUR. OUR AGENDA CALLS FOR THE PUBLIC FORUM SEGMENT OF OUR MEETING.

HOWEVER, I WAS INFORMED NO ONE SIGNED UP TO SPEAK.

THUS WE'RE NOW MOVING ON TO SECTION FIVE CLOSED SESSION.

THE BOARD WILL NOT RETIRE TO CLOSED SESSION PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551.

AND SO WE'RE MOVING ON TO NUMBER 6. THE APPROVAL OF MINUTES 6.1 IS TO CONSIDER AND TAKE POSSIBLE ACTION TO APPROVE THE MINUTES OF APRIL 29TH,

[6. APPROVAL OF MINUTES]

SO IT'S BEEN MOVED BY TRUSTEE CURRIE AND SECONDED BY TRUSTEE WEINBERG THAT WE ADOPT THE MINUTES OF APRIL 29TH, 2026. TRUSTEES. DO WE HAVE ANY CORRECTIONS? WELL, LET'S VOTE.

ALL THOSE IN FAVOR, PLEASE CAST YOUR VOTES BY RAISING OUR HANDS.

ANY OPPOSED? MOTION PASSES TWO ZERO. GREAT. WE'RE NOW MOVING ON TO SECTION SEVEN REPORTS.

[7. REPORTS]

SPECIFICALLY, IF YOU LOOK AT THE LEFT COLUMN, YOU HAVE IN MAY OF 2025, THE BOARD ADOPTED A BUDGET DEFICIT OF $128.8 MILLION. THEN THE COLUMN RIGHT NEXT TO IT. IN SEPTEMBER OF 2025, WE RECEIVED ADDITIONAL FUNDS FROM THE STATE LEGISLATURE, AND THAT CAUSED A BUDGET AMENDMENT TO GIVE US A BUDGET DEFICIT OF $91 MILLION.

AND SO THAT IS WHERE YOU SEE THAT $40.7 MILLION BUDGET ADJUSTMENT.

SO THAT WAS AN ADDITIONAL $40.7 MILLION IN STATE AID.

THE MAJORITY OF THAT AID WAS TO BE USED FOR STAFF SALARIES.

AND THEN DURING THE YEAR, WE'VE MADE ADDITIONAL ADJUSTMENTS IN ASSIGNED FUND BALANCE OF $3.9 MILLION.

I'LL GO OVER WHAT SOME OF THOSE ADJUSTMENTS ARE.

AND THEN CURRENTLY, AS OF THE END OF APRIL, WE ARE AT A PROJECTED DEFICIT AND WE ARE PROJECTING.

I'VE GIVEN SOME BOARD REPORTS TO END THE YEAR AT ABOUT A $90 MILLION DEFICIT.

IF YOU TURN THE PAGE, SOME OF THE ADJUSTMENTS THAT WE'VE MADE IN ASSIGNED FUND BALANCE 3.2 MILLION WERE AS A RESULT OF THE 24-25 PO ROLLOVER, AND THEN $714,000 WERE TO ADD SOME TURF TO THE PLEASANT GROVE STADIUM.

THE 40.7 MILLION I REFERRED TO WERE AS A RESULT OF THE SEPTEMBER BUDGET AMENDMENT THAT PUT US AT A $91 MILLION DEFICIT.

[00:05:02]

THAT'S WHERE YOU SEE THE PER CAPITA APPORTIONMENT, THE FOUNDATION AND THE TRS ADJUSTMENTS.

AND THEN WE REDUCED OUR TOTAL TAX RATE. SO THAT'S WHERE YOU SAW A REDUCTION IN THE CURRENT TAXES AS WELL AS A LEGISLATIVE HOUSE BILL 2 ADJUSTMENTS, WHICH IS BASICALLY WE REDUCED OUR RECAPTURE ESTIMATE AS A RESULT OF THE LEGISLATURE CHANGES.

FANTASTIC. THANK YOU. DO WE HAVE ANY QUESTIONS ON THE FINANCIALS, FINANCIAL REPORT.

SEEING NO QUESTIONS. THANK YOU FOR THE THOROUGH OVERVIEW AND THE UPDATE. APPRECIATE IT. WE'LL NOW MOVE ON TO SECTION 7.2 THE REPORT ON THE FISCAL YEAR 25-26. I THINK IT SHOULD BE FISCAL YEAR 26-27 EXTERNAL AUDIT.

AGAIN FROM CHIEF RAMOS. YES. SO I WANTED TO GIVE A BRIEF OVERVIEW OF THE AUDIT SCOPE OF THE EXTERNAL FINANCIAL AUDIT AND PERFORMANCE FOR THIS UPCOMING FISCAL YEAR. AND SO THE AUDITORS THAT WILL BE CONDUCTING THE EXTERNAL AUDIT WILL BE WEAVER AND TIDWELL.

THE AUDIT SCOPE BASICALLY WILL FOCUS ON OUR FINANCIAL STATEMENTS ENSURING THAT THEY ARE FREE OF MATERIAL MISSTATEMENTS.

THEY WILL COMPLETE A SINGLE AUDIT, WHICH INCLUDES COMPLIANCE TESTS OF INTERNAL CONTROLS.

ALSO, AT THE CONCLUSION OF THE AUDIT, WEAVER WILL ISSUE A REPORT AND THEIR FINAL OPINION ON OUR FINANCIAL STATEMENTS THAT WILL ALSO INCLUDE A REPORT ON OUR INTERNAL CONTROLS, INCLUDING COMPLIANCE WITH LAWS AND REGULATIONS.

THEY WILL INCLUDE ANY FINDINGS AND RECOMMENDATIONS IN THAT REPORT.

NEXT SLIDE. AS FAR AS THE AUDIT SCHEDULE IS CONCERNED, THE AUDIT BEGINS AS EARLY AS MAY.

WHICH IT HAS ALREADY BEGUN. THEN THE INTERIM FIELD WORK WILL BE CONDUCTED FROM THE MONTHS OF JUNE THROUGH JULY.

FINAL FIELD WORK OCCURS IN THE MONTHS OF SEPTEMBER AND OCTOBER, AND THEN THE AUDITORS WILL ISSUE THE FINAL REPORT TO THE AUDIT COMMITTEE IN NOVEMBER AND THEN TO THE LARGE BOARD AT THE REGULAR NOVEMBER BOARD MEETING, WHICH IS THE FINAL MONTH THAT WE MUST APPROVE THE FINAL AUDIT, AND THEN WE WILL DISCUSS DEVELOPMENTS AS A RESULT OF THAT REPORT AND PREPARE FOR THE FOLLOWING SCHOOL YEAR.

WITH REGARDS TO THE AUDIT PROCESS. NEXT SLIDE.

WE, AS PART OF THIS PROCESS CONDUCT WEEKLY AUDITS STATUS MEETINGS.

WE REALLY MUST MAINTAIN CONSTANT COMMUNICATIONS WITH DEPARTMENTS THROUGHOUT THE DISTRICT, AND ALSO WE REVIEW OVERALL AUDIT STATUS.

IT'S VERY IMPERATIVE THAT WE REALLY MEET ON A WEEKLY BASIS AND HAVE REALLY GOOD COMMUNICATION WITH OUR DEPARTMENTS BECAUSE WE HAVE TO COMPLETE THIS AUDIT BY NOVEMBER. I MEAN, THERE'S NO IFS, ANDS OR BUTS ABOUT IT.

THIS IS A REQUIREMENT OF THE STATE OF TEA. AND SO IT'S ALWAYS A MANDATORY REQUIREMENT THAT WE COMPLETE THIS AUDIT IN NOVEMBER.

HAVE A GOOD AUDIT. IT TAKES A IT'S A HUGE UNDERTAKING FOR A DISTRICT THIS SIZE.

IT'S A HUGE COOPERATION AMONG DEPARTMENTS. HISTORICALLY WE HAVE REALLY HAD SUCCESSFUL AUDITS.

AND SO WE'RE LOOKING FORWARD TO THIS UNDERTAKING FOR THIS YEAR.

ANY QUESTIONS? GREAT. THANK YOU FOR THE UPDATE.

CHRIS. QUESTION. DURING THE INITIAL PLANNING, DID WEAVER IDENTIFY ANYTHING DURING ANY OF THEIR RISK ASSESSMENT THAT WILL IMPACT THEIR METHODOLOGY OR THEIR APPROACH FOR THE UPCOMING AUDIT OR FOR ANY OF THE INTERIM FIELD WORK? SO ONE OF THE AREAS THAT THEY LOOK AT IS OUR FEDERAL FUNDS, AND WHICH ARE THE LARGER FUNDS THAT THEY WANT TO LOOK AT, SPECIFICALLY FOOD SERVICE OR TITLE FUNDS. AND SO THOSE ARE THE ONES THAT THEY CLOSELY MONITOR FOR FEDERAL COMPLIANCE.

TRUSTEE CURRIE. ANY QUESTIONS? JUST REAL QUICKLY, WHEN IS WHEN DID WE HIRE THEM? LIKE WHEN DID WE GO OUT TO BID TO SELECT OUR AUDITOR? SO WE DO A BID EVERY FIVE YEARS. BEST PRACTICE RECENTLY, TWO YEARS AGO, WE WENT OUT FOR AN RFP.

AND THROUGH A PROCUREMENT EVALUATION PROCESS, WEAVER CAME OUT AS THE CHOSEN FIRM.

AND SO AGAIN, EVERY FIVE YEARS WE GO OUT AS FAR AS AS PART OF THE PROCUREMENT PROCESS.

EXCELLENT. OKAY. AND HOW LONG HAS WEAVER BEEN OUR AUDITOR? I THINK A LITTLE OVER TEN YEARS NOW. OKAY. AND THEN DO WE ROTATE WITHIN WEAVER? SO. OVER THAT TEN YEAR PERIOD. YES. AS FAR AS THE AUDITING FIRM, IF WE CHOOSE THE SAME FIRM, THEY USUALLY DIFFERENTIATE WITH PERSONNEL, THE PERSONNEL THAT ARE IN CHARGE OF OUR AUDITING PROCESS.

[00:10:01]

SEEING NO FURTHER QUESTIONS, WE WILL THEN MOVE ON TO THE REPORT ON THE DISTRICT HOTLINE 7.3.

WE HAVE THE FOURTH QUARTER OR FOURTH PERIOD. I SHOULD SAY IT'S NOT A FULL QUARTER YEAR TO DATE NUMBERS ON PAGE ONE OF THE HOTLINE STATUS REPORT.

AS WE'VE DISCUSSED IN PREVIOUS MEETINGS, IT'S TRENDED UP SLIGHTLY THIS YEAR FOR SOME BECAUSE OF SOME REPORTING REQUIREMENTS.

ON PAGE, ON THE SECOND PAGE, IT'S YEAR OVER YEAR, THE LAST THREE YEARS.

AND THEN THE LAST PAGE IS THE INVENTORY OF OPEN ITEMS. AND I WOULD COMMENT THAT, THOSE INVENTORY NUMBERS ARE, ARE PRETTY NORMAL.

NOTHING, EXCESSIVE. WE'RE HERE TO ANSWER ANY SPECIFIC QUESTIONS I HAVE LAURA GARZA.

WELCOME. THANK YOU FOR THE OVERVIEW. ANYBODY HAVE ANY QUESTIONS ON THESE REPORTS? CHRIS? YEAH. I HAVE A QUICK QUESTION. SO WHEN WE TAKE A STEP BACK AND LOOK AT ALL THE REPORTED INCIDENTS THAT HAVE COME ACROSS DO YOU EVER TAKE A STEP BACK AND KIND OF LOOK AT DIFFERENT THEMES AND TRYING TO FIGURE OUT, OKAY, WHERE ARE THERE POSSIBLE IMPROVEMENTS THAT CAN BE EMPLOYED TO ADDRESS SOME OF THESE THINGS? OR IS IT JUST MORE SO WE REPORT, YOU KNOW, THE REPORTS COME IN, WE INVESTIGATE AND WE CLOSE THEM OUT.

YEAH, OF COURSE I'LL JUMP IN. TRUSTEES, SUPERINTENDENT.

AND AGAIN, KIND OF LOOKING AT THE BIG PICTURE.

MR. LEWIS YES, WE OBVIOUSLY DO LOOK AT THOSE.

LAST YEAR WE DID A PROJECT WHERE WE LOOKED AT TRAININGS THAT ARE OFFERED THROUGHOUT THE DISTRICT.

I THINK TRUSTEE CURRIE HAD ASKED ABOUT THAT. WHAT ARE OUR EFFORTS TO TRY TO MITIGATE THESE REPORTS ON THE FRONT END? AND SO WHAT WE DID IS BENCHMARKED APPROXIMATELY 20 OR SO TRAININGS THAT TAKE PLACE ACROSS THE DISTRICT THAT ARE AIMED SPECIFICALLY AT EMPLOYEES FOR MISCONDUCT AND ALL TYPES OF OTHER ISSUES. THEN WE HAVE ABOUT THREE TRAININGS THAT ARE AIMED AT STUDENTS.

SO WE DO OUR BEST TO GET OUT THERE. I KNOW THE DISTRICT DOES THEIR BEST TO MAKE THOSE TRAINING EFFORTS.

WE WORK WITH THE CHILD ABUSE OFFICE, THE POLICE DEPARTMENT, AS WELL AS CPS, SO WE DO OUR BEST TO MAKE THOSE MITIGATING EFFORTS FOR SURE.

THANK YOU. THANK YOU. THANK YOU. TRUSTEE CURRIE.

I JUST WONDERED IF YOU COULD EXPLAIN A LITTLE BIT MORE ABOUT THE CHANGE IN REPORTING REQUIREMENTS. YOU SAID THAT MIGHT HAVE MIGHT HAVE BEEN ONE OF THE DRIVERS OF SOME OF THE CHANGES. AND LOOKING AT THE NUMBERS, MANY OF THEM ARE CONSISTENT.

I REMEMBER LAST YEAR WE HAD A LARGE SPIKE IN THE SEXUAL OFFENSES, AND THAT WAS ATTRIBUTED A LOT TO TRAINING AND TRYING TO LET PEOPLE KNOW TO LOOK OUT.

AND SO YOU KNOW, I'M GLAD THAT NUMBER IS ACTUALLY IT'S EFFECTIVELY THE SAME.

IT HASN'T GONE UP ANYMORE. SO THAT'S A GOOD, THAT'S A GOOD SIGN.

BUT I DO SEE THE EMPLOYEE MISCONDUCT NUMBER HAS GONE UP.

IT LOOKS LIKE A PRETTY SIGNIFICANT NUMBER RELATIVE TO THE PRIOR YEAR.

I'M CURIOUS IF YOU JUST SORT OF EXPLAIN WHAT YOU'RE SEEING AS DRIVING THAT CHANGE. YES, SIR.

SO YEAH, THIS YEAR WHAT HAPPENED IS THE SENATE BILL 571 MADE THE REQUIREMENT KIND OF SHIFT A LITTLE BIT.

SO NOW WE WENT FROM HAVING REPORTS MADE TO CAMPUS PRINCIPALS TO ADMINISTRATION AND THEN RESOLVING THE ISSUES AT THE FIRST CONTACT LEVEL.

RIGHT NOW, WHAT THEY HAVE TO DO BY LAW IS TO REPORT THOSE ISSUES TO THE HOTLINE OR TO THE CRITICAL INCIDENT REPORTING SYSTEM, WHICH ULTIMATELY GETS TO THE SUPERINTENDENT FOR NOTIFICATION.

SO WHAT IT DID IS KIND OF REMOVED THE ABILITY FOR THOSE FIRST LEVEL, IF YOU WILL, TRIAGE PERSONS TO TAKE ADVANTAGE AND RESOLVE THE SITUATION.

SO NOW EVERYTHING COMES TO THE HOTLINE, WHICH ENDS UP HAVING TO BE LOOKED AT FOR REPORTING PURPOSES.

SO YES, IT DID KIND OF IT SPREAD THAT ISSUE OUT.

AND I DO EXPECT TO SEE THE NUMBERS CONTINUE TO INCREASE BECAUSE OF 571, BECAUSE OF THE RAMIFICATIONS, WHICH ARE PRETTY STEEP FOR NOT REPORTING. THANK YOU.

I HAVE A QUICK QUESTION ON THAT. THAT NUMBER DOES LOOK LIKE IT'S UP A BIT.

IS THERE ANY SPECIFIC TYPE OF MISCONDUCT KIND OF FOLLOW ON TO THE QUESTION OF MR. LEWIS AND TRUSTEE CURRIE LAST YEAR, THAT YOU IDENTIFY AN AREA OF TRAINING THAT'S NEEDED OR ANY TRENDS? NO. YOU KNOW, WHAT WE DO IS ANYTIME WE SEE A TREND, WE DO WORK WITH EMPLOYEE, I'M SORRY, HUMAN CAPITAL MANAGEMENT TO ENSURE THAT THOSE TRAININGS ADDRESS THOSE ISSUES THAT WE SEE. I KNOW WE TALKED TO SPECIFIC POLICIES IN OUR TRAINING EVERY YEAR, SO SOMETIMES WE MAY GET WITH THEM TO INCORPORATE A NEW POLICY THAT ISN'T TRAINED ON THAT WE SEE KIND OF TRENDING UP.

AND SO YES, WE DO WORK WITH THEM AND MAKE SURE THAT THE EMPLOYEES RECEIVE THE INFORMATION THAT'S NEEDED.

AND IS THAT GENERALLY, AT THE END OF THE YEAR, KIND OF WHAT'S THE TIME. ONGOING. ONGOING? SO YEAH, WE DO IT IN REAL TIME. SO. GREAT.

THANK YOU. ANY, TRUSTEE CURRIE. YEAH. ROUND TWO IF I COULD.

SURE. JUST I WAS JUST LOOKING AT THE AGING REPORT, WHICH I HADN'T FOCUSED ON BEFORE.

[00:15:04]

YES, SIR. SO YEAH, THESE THESE REALLY ENCOMPASS TITLE NINE NUMBERS.

SO TITLE NINE HAS SET FORTH RULES AND REGS REGARDING HOW WE INVESTIGATE THE CASES.

WE HAVE TO GIVE TEN DAYS FOR, YOU KNOW RESPONDENT TO REVIEW THE COMPLAINT.

WE HAVE TO THEN GIVE THE THE VICTIM TEN DAYS TO REVIEW THE COMPLAINT.

AND SO WE HAVE TO PASS INFORMATION BACK AND FORTH AND THOSE DAYS ARE EMBEDDED IN OUR PROCESS.

TYPICALLY, WE TRY TO RESOLVE THOSE WITHIN 45 DAYS ONCE THEY COME TO US.

BUT KEEP IN MIND, THE POLICE DEPARTMENT SOMETIMES KEEPS THAT FOR ONE MONTH, TWO MONTH, OR THREE MONTHS BEFORE WE EVEN GET IT.

SO THEN THEY GIVE US THE GREEN LIGHT TO PROCEED WITH THE ADMINISTRATIVE REVIEW.

SO THAT'S WHERE THE NUMBERS COME INTO PLAY, WHERE YOU SEE SOME KIND OF STRAGGLING OUT THERE A COUPLE OF MONTHS BEFORE WE MEET.

AND WHAT WHAT IS PROFESSIONAL STANDARDS OFFICE AS OPPOSED TO LEGAL SERVICES TITLE 9? JUST HELP IT'S A VERNACULAR I'M NOT AS FAMILIAR WITH.

YES, SIR. SO THE TITLE NINE OFFICE IS IN LEGAL SERVICES.

AND WHAT THEY DO IS MAKE THE ASSESSMENT ON A TITLE NINE COMPLAINT.

SO LET'S JUST SAY SOMEONE MAKES A COMPLAINT OF SEXUAL HARASSMENT OR ABUSE AT SOME LEVEL.

WE SEND THAT TO TITLE NINE FOR THE ASSESSMENT.

BY LAW, IT HAS TO BE SEPARATE THAN THE INVESTIGATIVE BODY.

SO WE THEN INVESTIGATE THE CASE AND THEN ISSUE THE CASE BACK TO LEGAL OR TITLE NINE, SO THAT THEY CAN DO WHAT THEY CALL A REVIEW OF THE INFORMATION AND MAKE A DECISION.

SO THE DECISION MAKER THEN DECIDES, WAS THIS PERSON ACCOUNTABLE OR WERE THEY NOT? SO IT'S KIND OF A BACK AND FORTH. WE PASS THE FRISBEE, SO TO SAY.

THANK YOU, I APPRECIATE IT. YOU BET. ANY MORE QUESTIONS? ALL RIGHT. THANK YOU. THANK YOU. WE'LL MOVE NEXT TO SECTION 7.4, THE REPORT ON THE STATUS OF THE AUDIT PLAN AND THE SUFFICIENCY OF DEPARTMENT RESOURCES. CHIEF RUBEL. THANK YOU TRUSTEE. ON PAGE ONE.

CURRENT STATUS 25-26 AUDIT PLAN. MY OVERALL ASSESSMENT IS IT'S BEEN REALLY BUSY.

WE DUE TO SOME STAFF TURNOVER OVER THE COURSE OF THE LAST SIX MONTHS, WE'VE GOT A COUPLE OF PROJECTS THAT HAVE BEEN DELAYED, AND YOU'LL SEE THEM COMING BACK INTO THE 26-27 PLAN TO COMPLETE THOSE SPECIAL REVENUE FUNDS MANAGEMENT AND THE SUBSTITUTE TEACHER PROGRAM ARE THE TWO THAT COME TO MIND. WE'RE PRESENTING FOUR TODAY.

FOUR REPORTS TODAY WILL HAVE A LARGE NUMBER OF.

THE REST OF THESE SHOULD BE COMPLETED AND PRESENTED IN THE SEPTEMBER AUDIT MEETING.

SO IN SHORT, VERY BUSY. A LOT OF WORK TO DO. AND NORMALLY THE SUMMER TIME PERIOD REALLY LETS US CATCH BACK UP TO GET READY FOR THE NEW FISCAL YEAR AND THE NEW AUDIT PLAN.

IF YOU GO TO WELL, I'LL BE GLAD TO ANSWER QUESTIONS.

I'LL JUST COMMENT NEXT ON THE ORG CHART AND STAFFING.

I HAVE ONE IF I COULD. OKAY. I JUST NOTICED THE SUPPLEMENTAL EARNINGS WHICH WE'VE GOT THE REPORT FOR THAT TODAY.

BUT TOOK A PRETTY MATERIAL AMOUNT OF TIME LONGER THAN EXPECTED.

JUST CURIOUS WHAT WAS CAUSING THAT. THAT'S ALL. THAT WAS ONE THAT WAS IMPACTED BY STAFFING TURNOVER.

BUT I THINK WHEN WE GOT INTO IT, WE REALIZED THERE WAS A LOT MORE TO IT THAN THAN WE KNEW ABOUT.

AND I THINK, AS WE DISCUSSED THAT, YOU'LL START TO SEE A LOT OF THE INTRICACIES AND THE EFFORT ON ON BOTH PARTS MANAGEMENT AND THE AUDIT DEPARTMENT. MAKE SURE WE GOT ALL THE RIGHT INFO. A LOT OF TESTING WAS DONE IN THERE.

SEVERAL HUNDRED THOUSAND TRANSACTIONS REVIEWED WITH ANALYTICS.

AND I THINK YOU'LL I THINK THAT MIGHT ANSWER YOUR QUESTION WHEN WE GET TO IT.

I APPRECIATE THAT. THANK YOU. BUT SOMETIMES THAT HAPPENS.

WE TRY TO MANAGE AND MITIGATE THAT TO A CERTAIN EXTENT.

BUT I THINK WHEN IT COMES TO PAYROLL VERY LARGE OPERATION ACROSS THE DISTRICT, VERY WELL RUN OPERATION.

SO WE WANT TO TAKE OUR TIME AND BE VERY, VERY CAREFUL AS WE WORK THROUGH THOSE PROJECTS.

ABSOLUTELY. CERTAINLY NOT A CRITICISM, A MORE CURIOSITY THAN ANYTHING ELSE.

AND THERE ARE SEVERAL OTHERS WHERE YOU WERE ABLE TO COMPLETE THEM AHEAD OF SCHEDULE.

AND SO JUST I JUST THOUGHT, WELL, THAT'S INTERESTING AND I GUESS I'M GOING TO FIND OUT WHY THAT'S INTERESTING WHEN WE TALK ABOUT THAT REPORT.

YES, SIR. THANK YOU. SO JUST A QUICK QUESTION.

SHOULD WE EXPECT THEN THAT THIS YEAR THE SPECIAL REVENUES, THE GROUNDS AND ATHLETIC EVERYTHING BUT THE THE SUBSTITUTE.

AND SPECIAL REVENUE TO BE COMPLETED. YOU KNOW, THIS SUMMER THERE ARE HOURS ROLLED INTO NEXT YEAR'S AUDIT PLAN FOR THOSE TWO.

FOR THOSE TWO. OKAY. GREAT. GREAT, GREAT. BUT EVERYTHING ELSE THAT HAVE OPEN HOURS, WILL YOU EXPECT TO JUST WRAP UP BY THE END OF THIS THE YEAR? WE'RE GOING TO GET IT DONE. OKAY, GREAT. ANY OTHER QUESTIONS? ALL RIGHT. SO WHEN STAFFING RESOURCES AN ORG CHART I'D LIKE TO PRESENT THIS IN HERE.

[00:20:05]

AND IF YOU DON'T MIND JUST STANDING, WE HAVE BRANDON JONES AND MY NEW MANAGER.

I HAD WORKED IN THE DISTRICT PREVIOUSLY DID A LOT OF CONSTRUCTION AUDITING IN FORT WORTH.

GLAD TO HAVE HIM BACK. KARYN PFEFFER WHO HAS MOVED INTO THE DIRECTOR ROLE.

BUT I THINK YOU'VE SEEN HER BEFORE. WE'RE GLAD TO HAVE HER IN THAT ROLE.

CLAUDIA DENNIS, CPA SHE'S HAD PRIOR EXPERIENCE IN FORT WORTH ISD.

DANIELLE RHODES AND I DO WANT TO SAY SHE'S A CPA LICENSE IN NEW JERSEY, AND WE'RE GETTING HER RECIPROCITY HERE IN TEXAS AS SOON AS WE CAN.

AND THEN KAYLEIGH SKEDGELL, ANOTHER CPA, HAD MOST RECENTLY BEEN IN PUBLIC ACCOUNTING AND SOME INDUSTRY EXPERIENCE.

SO VERY GLAD TO HAVE THEM ON THE TEAM. WE LOST A FEW CPAS.

I'VE REPLACED THEM WITH THREE. WE'RE GOING TO GET EVERYBODY TRAINED UP THIS SUMMER, SO WE'LL BE READY TO GO NEXT SCHOOL YEAR, NEXT FISCAL YEAR ON THE NEXT YEAR'S AUDIT PLAN.

SO GLAD TO HAVE THEM AND GLAD TO BE ABLE TO INTRODUCE THEM TODAY.

FANTASTIC. THANK YOU. WELCOME, ALL OF YOU. IT'S GREAT TO SEE YOUR FACES.

AND IT'S GOOD TO PUT A FACE WITH A NAME. WE'LL THEN MOVE ON TO 7.5 THE ANNUAL REVIEW OF BDB EXHIBIT BOARD INTERNAL ORGANIZATION, INTERNAL COMMITTEES. THEY WERE INCLUDED.

DOES ANYBODY HAVE ANY QUESTIONS OR MODIFICATIONS SUGGESTED? AND ALL THREE OF THESE POLICIES WE BRING BACK TO THE COMMITTEE EACH YEAR AS REQUIRED BY POLICY.

WE'VE CIRCULATED THESE THROUGH LEGAL PSO ACCOUNTING.

NO RECOMMENDATIONS ON ANY OF THESE THREE POLICIES.

BACK TO THE AUDIT COMMITTEE. FANTASTIC. ANY QUESTIONS? GREAT. ALL RIGHT. THEN WE WILL MOVE ON TO SECTION 8, THE ACTION ITEMS.

[8. ACTION ITEMS]

DO I HAVE A MOTION? SO MOVED. I'LL SECOND. IT'S BEEN MOVED BY TRUSTEE CURRIE AND SECONDED BY TRUSTEE WEINBERG THAT WE ACCEPT AND MAKE FINAL INTERNAL AUDIT REPORTS.

IS THERE A DISCUSSION? YES, MA'AM. I WILL HAVE SOME PEOPLE JOINING ME, BUT I'M.

GOING TO PHONE SOME FRIENDS. [LAUGHTER] I AM GOING TO TRY MY BEST TO PRESENT SUPPLEMENTAL EARNINGS REPORT.

AND I DID NOT WORK ON THIS EVERY DAY LIKE MY STAFF DID.

UNFORTUNATELY, THEY'RE NOT HERE. SO I'M GOING TO DO THE BEST SUPPLEMENTAL EARNINGS AUDIT.

AUDIT FOCUSED ON CONTROLS FOR THE DISTRICT'S SUPPLEMENTAL PAY PROGRAMS, INCLUDING STIPENDS, INCENTIVE PAY AND EXTRA DUTY PAY. ADDITIONALLY, WE REVIEWED COMPENSATORY TIME PRACTICES AND GENERAL TIMEKEEPING PROCEDURES TO ASSESS COMPLIANCE, CONSISTENCY AND OPPORTUNITIES FOR AUTOMATION.

OVERALL, THERE IS VERY WELL AND LONG ESTABLISHED PROCESSES AND PROCEDURES TO SUPPORT IN PLACE TO SUPPORT USE OF SUPPLEMENTAL PAY.

THE AUDIT REVEALED OPPORTUNITIES TO IMPROVE OPERATIONAL EFFICIENCIES AND OVERSIGHT, AND WE ISSUED RECOMMENDATIONS FOCUSED ON THREE AREAS ONE INTEGRATING AND EXPANDING THE USE OF LASERFICHE TO REDUCE MANUAL INTERVENTION.

RECOMMENDATIONS TWO AND THREE. FURTHER, UTILIZING TECHNOLOGY TO AUTOMATE TIME KEEPING PROCESSES AND STRENGTHEN SYSTEM CONTROLS TO ENHANCE THE VALIDATION OF TIME ENTRIES AND FACILITATE OVERSIGHT OF EXTRA DUTY PAY. RECOMMENDATION FOUR STRENGTH AND GUIDANCE AND SYSTEM CONTROLS FOR EMERGENCY CALL OUT PAY TO ENSURE CONSISTENT APPLICATION IN LINE PRACTICES WITH OPERATIONAL NEEDS AND REGULATIONS.

WE WOULD LIKE TO THANK PAYROLL'S BUSINESS SERVICES, COMPENSATION AND EDUCATION TECHNOLOGY FOR THEIR COOPERATION ASSISTANCE WITHIN THIS AUDIT. MY MAIN CHARGE TO MY STAFF DO NOT INTERRUPT PAYROLL.

FOR YOUR ADDITIONAL INFORMATION. DURING THIS AUDIT, WE REVIEWED OVER 200,000 TIME ENTRIES THROUGH USING TOOLS, ANALYTICAL TOOLS AND PROCESSES EXCEPTION RATE IDENTIFIED WERE VERY, VERY LOW UNDER 1% IN ANYONE ANY CATEGORY.

SO SO OVERALL AND THEN YOU KNOW, THE EMPHASIS BEING TO LEVERAGE AUTOMATION TO SUPPORT TIMEKEEPER'S ROLE BECAUSE THERE'S SOME, THERE'S A LOT OF VOLUME, OBVIOUSLY WITH 22,000 EMPLOYEES AND MONTHLY AND SEMI AND BIWEEKLY PAYROLL PROCESSES THAT GO ON EVERY SINGLE MONTH. AND, I JUST WANT TO ADD THAT PAYROLL DOES A REALLY, REALLY GOOD JOB IN THAT IN THOSE AREAS TO SERVICE 22,000 CUSTOMERS. SO WITH THAT, BE GLAD TO ANSWER ANY QUESTIONS.

[00:25:06]

AND YOU KNOW, OBVIOUSLY A LESS THAN 1% TROUBLE RATE, I GUESS, OR WHATEVER YOU MIGHT CALL IT, IS A GREAT NUMBER. AND SO YOU KNOW, I SEE THERE THE RECOMMENDATIONS PARTICULARLY SORT OF ON, WELL, SEVERAL OF THEM, BUT ON THE FIRST ONE RELATES TO TRYING TO ELIMINATE SOME OF THE MANUAL PROCESSES AND AUTOMATE AS MUCH AS POSSIBLE.

AND I SEE THERE ARE SOME CONVERSATIONS THAT ARE GOING ON WITH EDTECH TO TRY TO DO THAT.

ARE YOU AT ALL IN A POSITION TO SORT OF TALK ABOUT WHAT THOSE MIGHT LOOK LIKE, OR IS IT WE ARE TOO EARLY IN THAT STAGE TO HAVE THAT CONVERSATION? I THINK WE ARE TRUSTEE. ALL RIGHT. THERE YOU GO.

YEAH. I'LL BRING UP MY VERY BUSY DEPUTY SUPERINTENDENT AND EDTECH AS WELL.

SO THERE'S AS FAR AS THE AUTOMATION AND SOME OF THAT WORK, WE HAD PREVIOUSLY BEGUN SOME OF THAT WORK.

AND WHEN THIS AUDIT CAME ABOUT, WE WERE ABLE TO ALIGN SOME OF THAT TO ANSWER SOME OF THOSE RECOMMENDATIONS.

THERE'S ALSO SOME REPORTS THAT WE CAN DEVELOP THIS SUMMER.

THAT'S THE SECOND RECOMMENDATION THAT WILL BE ABLE TO BE DELIVERED BY START OF SCHOOL NEXT YEAR.

BUT WE'RE THERE'S OTHER THINGS THAT ARE STILL BEING DISCUSSED.

BUT YOU KNOW, WE HAVEN'T LANDED ON A DECISION ON HOW TO MOVE FORWARD.

SOME OF IT IS INVOLVING FURTHER DISCUSSIONS ON THE ERP IN THE FUTURE DEVELOPMENT OF THAT AND ENHANCEMENT OF THAT.

GOT IT. AND THEN WHEN IT COMES TO THE THIRD RECOMMENDATION, WHICH WAS THE SORT OF MEDIUM ENTRY TO TAKE A LOOK AT, WHICH WAS THAT, AS I UNDERSTAND IT THERE'S A, MATERIAL NUMBER OF TIME CARD ENTRIES THAT DON'T NECESSARILY HAVE THE BIOMETRIC INFORMATION THAT WE WOULD LIKE TO BE ABLE TO VERIFY.

AM I UNDERSTANDING THAT CORRECTLY THAT THAT'S OR IS THAT RIGHT, CHIEF RUBEL? YES, SIR. CHIEF. THANK YOU. AND SO AND ONE THING I JUST NOTED, I SAW FOR THE IT SAYS FOR THE ATHLETIC EVENTS IN PARTICULAR.

THAT'S A CHALLENGE. AND SO HELP ME UNDERSTAND ATHLETIC EVENTS OFTEN HAPPEN AN UNUSUAL HOURS.

THEY DON'T HAPPEN DURING THE NORMAL TIMES. THAT'S WHAT DRIVING SORT OF THE LACK OF AVAILABILITY OF THE BIOMETRIC CLOCKS OR WHAT MIGHT MAKE THAT PARTICULAR GROUP STAND OUT A LITTLE BIT DIFFERENTLY. YEAH. I MEAN, I THINK WHAT I WOULD SAY IS IT'S PROBABLY A PLETHORA OF REASONS. A LOT OF IT IS LIKE IT'S LATE AT NIGHT. SO WHEN YOU'RE WORKING TILL 10:30, 11, RIGHT AFTER YOU STARTED AT SEVEN, SOMETIMES THEY JUST FORGET TO CLOCK OUT. AND VARIOUS REASONS, SOMETIMES CLOCKS MAY GO DOWN. IT MAY BE A REMOTE SITE WHERE SOMETIMES THERE MAY OR MAY NOT BE A CLOCK.

A MAJORITY OF THEM HAVE CLOCKS, BUT THERE ARE SOME THAT DO NOT. I WILL SAY THAT EVEN THOUGH THERE'S NOT THE BIOMETRIC CLOCK, THERE'S STILL A KIND OF A DOUBLE CATCH MECHANISM TO WHERE IF I DON'T CLOCK IN OR I FORGET TO CLOCK IN OR OUT THE NEXT DAY, I HAVE TO FILL OUT A FORM AND I SIGN IT THAT I AGREE THAT THESE ARE MY TIMES.

I'M REPORTING THE SUPERVISOR THEN SIGNS AND APPROVES THAT MANUALLY THAT THAT IS AGAIN THE TIMES THAT WERE APPROVED FOR WORK AND THEN THAT'S ENTERED INTO THE SYSTEM.

AND THEN THERE'S ANOTHER APPROVAL THAT COMES THROUGH THE NORMAL PAYROLL PROCESS. SO IT'S STILL BEING APPROVED AND MONITORED. IT'S JUST THERE'S THAT MANUAL PROCESS. AND ONE OF THE THINGS I THINK THAT WE'RE GOING TO TRY TO GAIN FROM THIS WITH THE HELP OF INTERNAL AUDIT SIDES AS WELL AS PAYROLL AND EDUCATION TECHNOLOGY, IS TO FIND A WAY WHEN THAT FORM COMES THROUGH THAT THERE'S JUST ONE APPROVAL.

LIKE RIGHT NOW, WE'RE KIND OF DOING DOUBLE WORK TO MAKE SURE THAT EVERYTHING IS APPROVED. BUT I THINK WE COULD DO IT WITH THAT ONE PROCESS. SO I THINK THERE'S PART OF THE PROCESS IS TO TRY TO INTEGRATE THAT IN TO WHERE YOU'RE NOT DOING A LASERFICHE FORM MANUALLY, AND THEN COMING BACK AND DOING THAT OTHER ENTRY AND APPROVAL LATER.

I THINK THAT'LL SAVE OUR SUPERVISORS AND EMPLOYEES A LOT OF TIME.

AND THAT SEEMS TO BE THE BIGGEST BENEFIT THAT WE GAIN.

IT'S NOT THE ERROR RATE BECAUSE WE HAVE A VERY LOW ERROR RATE.

IT'S MAKING IT SO THAT LIFE IS A LITTLE BIT EASIER FOR OUR TEAM TO NOT HAVE TO DO SO MANY DIFFERENT STEPS TO BE ABLE TO, GET THAT ERROR RATE. AND SO YOU KNOW, OVERALL, YOU KNOW, OBVIOUSLY I THINK THERE'S THINGS THAT WE CAN IMPROVE.

THAT'S THE POINT OF AUDIT IS TO FIND THINGS THAT WE CAN IMPROVE. BUT THIS ALSO SPEAKS VERY WELL OF THE PROCESSES WE'VE BUILT TO MAKE SURE THAT WE ARE KEEPING GOOD RECORDS AND THAT OUR EMPLOYEES ARE PROPERLY COMPENSATED. AND SO THANK YOU ALL FOR YOUR TIME. THANK YOU. I APPRECIATE THE WAY YOU ALL ARE WORKING TOGETHER.

AND THIS DID LOOK LIKE A COMPLICATED AUDIT WITH SOME VARIOUS FACETS.

I KEPT THINKING, IS THERE AN APP FOR THAT? YOU KNOW, IN THE BIOMETRIC CLOCKS AND THAT, BUT I LIKE THAT YOU ALL ARE WORKING TOGETHER AND TRYING TO FIND A SOLUTION THAT WORKS WELL. AND I LIKE THAT YOU'RE STREAMLINING AND I LIKE THAT YOU'RE THINKING ABOUT EXCEPTION REPORTING IN SOME OF THE REPORTS THAT YOU MADE.

SO THANK YOU FOR THAT DETAILED REPORT. ANY FURTHER QUESTIONS? ALL RIGHT. THANK YOU ALL. NEXT, OUR NEXT AUDIT TRUSTEES IS SCHOOL BASED COUNSELING SERVICES AUDIT.

KARYN PFEFFER WAS GOING TO DISCUSS.

[00:30:09]

OUR DISTRICT SCHOOL COUNSELORS WORK COLLABORATIVELY WITH STUDENTS, PARENTS, AND CAMPUS STAFF, AS WELL AS ALL OF OUR DISTRICT RESOURCES TO CREATE A SUPPORTIVE ENVIRONMENT WHERE EVERY STUDENT CAN THRIVE AND ACHIEVE THEIR FULL POTENTIAL.

LEVERAGING A WIDE RANGE OF DATA, COUNSELORS IDENTIFY THE HOLISTIC NEEDS OF OUR STUDENTS AND DESIGN SOLUTIONS TO ADDRESS THOSE NEEDS.

OUR COUNSELORS ARE HIGHLY VISIBLE ON CAMPUS, AND THEY SUPPORT STUDENTS INDIVIDUALLY AS WELL AS IN CLASSROOM AND SMALL GROUP SETTINGS.

THEY ALSO LEVERAGE THE POWER OF THE DISTRICT'S RESOURCES TO BOOST STUDENT SUCCESS.

DURING THE 25-26 SCHOOL YEAR, THE DISTRICT LAUNCHED THE SCHOOL COUNSELOR EXCELLENCE INSTRUMENT, A COMPREHENSIVE FRAMEWORK OUTLINING BEST PRACTICES, PERFORMANCE STANDARDS AND GROWTH PATHWAYS FOR SCHOOL COUNSELORS.

THIS INITIATIVE ENABLES COUNSELORS TO TRACK THEIR INDIVIDUAL PERFORMANCE WITH THE FOCUS ON STUDENT ACHIEVEMENT AND OUTCOMES.

OUR AUDIT REVIEWED THE EFFECTIVENESS OF SCHOOL BASED COUNSELING SERVICES AND SUPPORTING STUDENT SUCCESS, ACADEMIC ACHIEVEMENT, AND MENTAL HEALTH. DURING OUR AUDIT, WE IDENTIFIED THREE OPPORTUNITIES FOR IMPROVEMENT.

FIRST, AS PART OF OUR TESTING OF TIME TRACKING COMPLIANCE, WE NOTED THE SYSTEMS AND PROCESSES USED TO MANAGE AND OPTIMIZE COUNSELOR TIME COULD BE ENHANCED. TO MAXIMIZE COUNSELOR TIME SPENT ON STUDENTS WE RECOMMEND THAT EFFICIENCIES AND MORE EFFECTIVE REPORTING BE INCORPORATED WITHIN THE TIME KEEPING SYSTEM.

SECONDLY, DURING OUR REVIEW OF COMPLIANCE AND RELATED DOCUMENTATION WE NOTED THAT SYSTEMS AND PROCESSES USED BY THE COUNSELORS AND THE COUNSELING COORDINATORS COULD BE STREAMLINED AND ENHANCED. TO ENABLE COUNSELORS TO MORE EFFICIENTLY AND EFFECTIVELY SERVE STUDENTS WE RECOMMEND TRAINING THE COUNSELORS TO INCORPORATE AUTOMATED TOOLS SUCH AS POWERSCHOOL ANALYTICS AND INSIGHTS TO EASE COMPLIANCE EFFORTS, WE RECOMMEND COLLABORATING WITH EDTECH AND OTHERS AS APPROPRIATE TO STREAMLINE ADMINISTRATIVE ACTIVITIES. FINALLY, DURING OUR REVIEW OF PARENTAL CONSENT AND ENGAGEMENT, WE NOTED THAT THE PROCESS COULD BENEFIT FROM STANDARDIZATION AND AUTOMATION.

WE ALSO NOTED THAT THE DISTRICT COULD BENEFIT BY BOOSTING PARENTAL ENGAGEMENT.

TO EASE COMPLIANCE WITH STATE REGULATIONS WE RECOMMEND AUTOMATING PARENTAL CONSENT WITHIN THE ANNUAL ONLINE STUDENT REGISTRATION PROCESS.

TO BOOST PARENTAL ENGAGEMENT WE RECOMMEND RETRAINING THE COUNSELORS ON BEST PRACTICES TO INVOLVE PARENTS WHO CANNOT PHYSICALLY VISIT THE CAMPUS.

MANAGEMENT AGREED WITH ALL OF OUR RECOMMENDATIONS AND THEY ARE WELL ON THEIR WAY, I CAN REPORT TO IMPLEMENTING THEM.

I WOULD LIKE TO THANK COUNSELING SERVICES AND SCHOOL LEADERSHIP FOR THEIR SUPPORT THROUGHOUT THE ENGAGEMENT.

BUT MOST IMPORTANTLY, I WANT TO THANK OUR COUNSELORS BECAUSE I WENT AND SAW THEM IN ACTION, AND I WISH I WOULD HAVE INVITED THEM TO THE MEETING TODAY BECAUSE THEY'RE FABULOUS.

THEY'RE ABSOLUTELY FABULOUS. I'D ALSO LIKE TO THANK OUR HUMAN CAPITAL MANAGEMENT PERSONNEL BECAUSE THEY WERE VERY INVOLVED IN THE AUDIT.

AND I'D ALSO LIKE TO THANK EDTECH FOR COLLABORATING WITH US ON OUR RECOMMENDATIONS TO MAKE CERTAIN THAT WE'RE LEVERAGING OUR EXISTING TECHNOLOGY.

I'D ALSO LIKE TO THANK DOCTOR LEAR FOR HER GUIDANCE THROUGHOUT THE ENGAGEMENT.

SOUNDS LIKE SOME GOOD TEAMWORK. THANK YOU FOR THE REPORT. FABULOUS TEAMWORK. ALL RIGHT. AND THE TEAMWORK CONTINUES.

WONDERFUL WITH ALL THE RECOMMENDATIONS. WE'RE FIXING EVERYTHING.

I LIKE IT, ALTHOUGH THERE'S NOTHING TO FIX. WE'RE INNOVATING.

CONTINUOUSLY IMPROVING AND INNOVATING. AND I LIKE IT.

ALL RIGHT. TRUSTEE CURRIE. WELL, ONE YEAH THANK YOU.

AND I CERTAINLY ECHO THE INCREDIBLE WORK THAT OUR COUNSELORS ARE DOING. THAT'S ONE OF THE THINGS THAT JUST JUMPED OUT AT ME DURING THE REPORT IS THAT WE ASKED OUR COUNSELORS TO DO SO MUCH. AND, YOU KNOW, TRYING TO GIVE THEM THE TOOLS WE CAN TO MAKE THEIR JOB MORE EFFICIENT SO THEY CAN SPEND MORE TIME WITH KIDS IS A REALLY GREAT AND NOBLE CAUSE. THAT MEANS EDTECH IS GOING TO KEEP BEING BUSY.

AGAIN, THESE, YOUR NAME POPS UP IN EVERY ONE OF THESE THINGS.

SO EXCITED TO SEE WHERE THAT GOES. YOU KNOW, A COUPLE OF THINGS THAT JUMPED OUT AT ME.

AND I CAN'T REMEMBER THE EXACT LOCATION IN HERE, BUT I NOTICED SOME COMMENTS THAT THERE WERE AT LEAST SOME COUNSELORS THAT WERE BEING ASKED TO DO TASKS OUTSIDE OF THE YOU KNOW, NORMAL COUNSELING SORT OF DUTIES.

WERE YOU TALKING PRIMARILY ABOUT, THESE TIME KEEPING AND RECORD KEEPING FUNCTIONS? OR WERE YOU OR ARE WE SEEING SOME SCENARIOS WHERE COUNSELORS ARE BEING PULLED SORT OF OUTSIDE OF THEIR CORE FUNCTION?

[00:35:04]

AND WE DEFINITELY, WE, WE DID NOT SEE THAT IT'S NOT A WIDESPREAD ISSUE AT ALL WHATSOEVER.

IT WAS JUST SOMETHING THAT WE WE LEARNED DURING A FEW OF OUR SITE VISITS.

SO I'M CERTAINLY NOT SUGGESTING THAT IT IS A WIDESPREAD PROBLEM IN ANY WAY, SHAPE OR FORM.

HOWEVER, THE CONCEPT BEHIND THAT LED ME TO THE RECOMMENDATION TO REALLY FOCUS ON THE REPORTING THAT WE HAVE SO THAT WE CAN BE MORE PREVENTATIVE IN THOSE SITUATIONS, AND SUPPORT THROUGH SCHOOL LEADERSHIP AND INVOLVING ALL ASPECTS OF SCHOOL LEADERSHIP TO SUPPORT THOSE COUNSELORS IN THOSE DISCUSSIONS THAT THEY MAY NEED TO HAVE WITH THE PRINCIPALS.

AND IS THAT WHERE THAT 80/20 METRIC THAT'S TALKED ABOUT COMES IN? EXACTLY. THAT'S HOW WE SORT OF KNOW WHETHER WE'RE SORT OF KEEP DOING WHAT WE CAN TO KEEP THEM FOCUSED ON THE COUNSELING FUNCTION.

EXACTLY. AND THE CONCEPT BEHIND THAT AND BEHIND THE RECOMMENDATION WAS, ALL RIGHT, WE'VE GOT THIS COMPLIANCE.

WE'VE GOT TO DO THIS ANYWAY WITH REGARDS TO WHAT THE TEA WANTS US TO DO.

SO IF WE'VE GOT TO DO THIS COMPLIANCE FUNCTION ANYWAY, LET'S TRY TO OPTIMIZE IT FROM A MANAGEMENT PERSPECTIVE.

LET'S USE THIS AS A MANAGEMENT TOOL BECAUSE I WANT JOANNE AND I WANT HER COUNSELING COORDINATORS TO REALLY QUICKLY BE ABLE TO SEE THIS STUFF RIGHT AWAY.

I WANT HER TO HAVE THAT REPORTING, AND I WANT HER TO HAVE THAT DASHBOARDING SO THAT SHE CAN SEE IT.

AND, INSTEAD OF BEING REACTIVE, WE CAN BE PROACTIVE WITH IT.

THAT'S WHAT THAT RECOMMENDATION IS ALL ABOUT, IS HELPING JOANNE AND HER COUNSELING COORDINATORS HAVE MORE OF A MANAGEMENT TOOL THAN SIMPLY A COMPLIANCE FUNCTION. ONE OF THE INTERESTING RECOMMENDATIONS I SAW WAS ON PAGE 11, WHICH IS AGAIN AN EDTECH FUNCTION. BUT IT'S THIS IDEA OF MAKING MORE EFFICIENT AND SYSTEMATIC, THE IDENTIFICATION OF AT RISK STUDENTS. WHERE, WHAT WE'RE WHAT YOU UNDERSTAND YOUR OBSERVATIONS AND PLEASE CORRECT ME IF I MISUNDERSTOOD IT, BUT, YOU KNOW, A LOT OF THAT'S DONE FAIRLY MANUALLY BY THE COUNSELORS AT THIS POINT.

THEY'LL SEE A STUDENT WHO'S HAVING SOME ACADEMIC ISSUES, AND THEN THEY START LOOKING AT ATTENDANCE AND THEY'RE PULLING DATA FROM A LOT OF DIFFERENT PLACES AND THEN TRYING TO PIECE TOGETHER THE STORY OF THIS STUDENT AND WHAT THEY NEED TO DO.

AND SO I VERY MUCH APPRECIATE THE RECOMMENDATION OF TRYING TO AUTOMATE THAT.

BUT THAT THEN BEGGED AN INTERESTING QUESTION OF HOW DO YOU CREATE A METRIC TO KNOW WHEN THAT SYSTEM TRIGGERS THAT THIS IS SOMEONE THAT NEEDS ADDITIONAL HELP? AND I DON'T KNOW IF THAT'S AN AUDIT FUNCTION OR MORE OF A COUNSELING FUNCTION ONCE WE GET THERE, BUT THAT THAT'S GOING TO BE A REALLY INTERESTING CONVERSATION OF HOW DO WE USE DATA TO HELP IDENTIFY OR FLAG WHICH STUDENTS NEED ASSISTANCE? AND I SEE YOU MAY BE GETTING A PHONE A FRIEND HERE AS WELL FROM CHIEF HUITT.

OKAY. THANK YOU. SO WE ACTUALLY STARTED WORKING ON THIS.

THANK YOU TO YOUR RECOMMENDATION. AND WE ARE WORKING ON A DASHBOARD WHICH ACTUALLY JUST USES POWERSCHOOL.

AND SO WE HAVE A CROSS-FUNCTIONAL TEAM THAT'S EVERYONE FROM STUDENT DISCIPLINE COUNSELING SERVICES, PSYCHOLOGICAL SERVICES, A LOT OF GROUPS THAT ARE COMING TOGETHER TO WORK ON A DASHBOARD WITHIN POWERSCHOOL THAT ALLOWS COUNSELORS TO SEE SORT OF THE BEHAVIORAL AND SOCIAL EMOTIONAL STORY OF A STUDENT AS THEY MATRICULATE THROUGH OUR SYSTEM.

AND SO EDTECH, OF COURSE, AGAIN, IS HELPING US PULL ALL THAT INFORMATION TOGETHER.

SO JUST LIKE WE CAN TRACK A STUDENT'S ACADEMIC HISTORY AND PROGRESS IN DALLAS ISD, WE'LL BE ABLE TO TRACK THEIR BEHAVIORAL AND SOCIAL EMOTIONAL EXPERIENCE IN DALLAS ISD. AND IT DOES HAVE FLAGS IN THERE FOR THE COUNSELORS SO THAT WE CAN BE PROACTIVE AND NOT JUST REACTIVE TO STUDENT BEHAVIOR. THANK YOU. THAT'S EXCITING JUST TO KIND OF THINK ABOUT HOW MUCH THAT WILL HELP, HOW MUCH IT WILL. I KNOW WE WORK VERY HARD TO MAKE SURE NO ONE SLIPS THROUGH THE CRACKS, BUT CREATING MORE, MORE FLAGS TO HELP US TRY TO PREVENT THAT. SO THAT'S EXCITING WORK.

LET'S SEE. I HAVE OTHER PEN MARKS ON MY PAPER, BUT I'M SEEING IF I HAVE QUESTIONS ABOUT THOSE PEN MARKS OR NOT.

AND I UNDERSTAND ON OBSERVATION THREE NOW GOING TO THE PARENT FORMS THAT THERE IS ALREADY, I UNDERLINED THIS LINE, WE UNDERSTAND THE DIGITAL SB 12 FORM FOR THE NEXT SCHOOL YEAR WILL ADDRESS THE REQUIREMENTS.

IN OTHER WORDS, WE ARE ALREADY IMPLEMENTING WHAT WE NEED TO DO TO TRY TO ADDRESS THE OBSERVATION YOU OBSERVED IN THREE.

IS THAT CORRECT? ABSOLUTELY. JOANNE AND HER TEAM HAVE ALREADY WORKED ON THAT, AND THEY'RE WORKING THROUGH WITH OUR CENTRAL ENROLLMENT TEAM TO [INAUDIBLE] BE SURE THAT THAT GETS THROUGH THE ONLINE REGISTRATION PROCESS.

AND GOING BACK TO PAGE 12, I UNDERLINED THIS PS ANALYTICS.

IS THAT WHAT YOU'RE TALKING ABOUT, THIS DASHBOARD OR IS THAT SOMETHING DIFFERENT? THAT'S CORRECT. OKAY. EXCELLENT. WELL, THANK YOU VERY MUCH. GOOD WORK AND I'M EXCITED TO SEE WHERE IT GOES. THANK YOU TRUSTEE CURRIE. CHRIS LEWIS, DO YOU HAVE A QUESTION?

[00:40:02]

YOU KNOW, JUST SPEAKING TO SOME OF THE COMMENTS WHEN WE WERE JUST TALKING ABOUT THE, YOU KNOW, VARIOUS DIFFERENT TREASURE TROVE OF DATA THAT MAY EXIST IN VARIOUS DIFFERENT DATABASES. THE ONE TOPIC THAT'S NOT GOING AWAY, AI, RIGHT? AND A LOT OF COMPANIES ARE USING THIS WHEN THEY HAVE AN ECOSYSTEM OF ILL FITTING, YOU KNOW, SOLUTIONS, TECHNOLOGIES AND PLATFORMS, KIND OF BUILDING THAT AI PLATFORM THAT BRINGS ALL THIS TOGETHER TO KIND OF, YOU KNOW, SUPPLEMENT THAT, RIGHT? SO IS THAT SOMETHING THAT'S KIND OF BEING CONSIDERED OR BEING EVALUATED? UNDERSTANDING THAT, YOU KNOW, YOU HAVE TO TAKE INTO CONSIDERATION DATA PRIVACY AND THINGS OF THAT NATURE.

BUT IS THAT A TOOL THAT CAN BE UTILIZED TO KIND OF, YOU KNOW, BRING TO AGGREGATE ALL THIS DATA IN A USABLE, TIMELY FASHION. SO I GUESS THE SHORT ANSWER IS, YES, WE'RE WE'RE BRINGING, LIKE CHIEF HUITT MENTIONED, UTILIZING POWERSCHOOL AND POWERSCHOOL ANALYTICS.

AND WITHIN THAT, THERE IS AI CAPABILITY, BUT IT'S ALL ABOUT GETTING THE DATA IN THERE, VALIDATING AND MAKING SURE THAT IT'S ACCURATE AND THEN APPLYING THE, YOU KNOW, THE AGENTS AND AGENTIC QUALITIES ON TOP OF THAT.

YES. ALL GOOD. I'VE GOT A COUPLE QUICK QUESTIONS.

I LIKED THE COMPREHENSIVE NATURE OF THE REPORT AND IT WAS INTERESTING TO BETTER UNDERSTAND THE COUNCIL FUNCTION, PARTICULARLY IN LIGHT OF THE NEW EVALUATION INITIATIVE.

ONE THING THAT KIND OF POPPED OUT TO ME ON PAGE 11, AND THIS MIGHT BE HAPPENING, BUT IT WAS TALKING ABOUT THE TRAINING THAT NEEDS TO HAPPEN AND HOW THERE WAS SOME GEOGRAPHICAL ISSUES KIND OF GETTING TO TRAINING AND THE TIME AND SO FORTH.

AND THEN I NOTICED ALSO KIND OF IN THE RECOMMENDATION. RECOMMENDATION TWO, THERE WAS SOME RETRAINING THAT MIGHT NEED TO HAPPEN JUST BY VIRTUE OF THE CHANGES THAT HAVE BEEN MADE. AND I DIDN'T NOTICE THAT THERE WAS A VIRTUAL OPTION.

DO WE TAKE ADVANTAGE OF VIRTUAL OPTIONS IN ORDER TO REDUCE THE GEOGRAPHICAL AND TIME ISSUES THAT COME WITH HAVING TO DRIVE FAR AWAY? YES. THEY'VE ACTUALLY MADE A MODIFICATION TO THE TRAINING SCHEDULE.

SO ONE, I THINK THE COUNSELORS GAVE FEEDBACK AROUND THE AMOUNT OF TRAINING THAT TOOK PLACE.

AND SO THEY'VE ADJUSTED THE TRAINING CALENDAR WITH FEEDBACK FROM OUR COUNSELORS.

AND IN ADDITION, THEY'VE ALSO IMPLEMENTED VIRTUAL OPTION TRAINING AS WELL.

EXCELLENT. AND THEN I NOTICED ALSO KIND OF ALONG THE LINES OF MR. LEWIS'S COMMENTS AND GLANCES THAT THERE WAS A BULLET POINT ON PAGE 12 AND IT TALKS ABOUT COUNSELORS MAINTAIN LARGE VOLUMES OF PAPERWORK, INCLUDING PLANNING, DOCUMENTATION, TRAINING, COLLATERAL [INAUDIBLE] THAT SAYS ONLINE SYSTEMS AI. IS THAT WHAT YOU'RE TALKING ABOUT? YEAH, ABSOLUTELY. WITH THAT FEEDBACK AND WITH THE SUPPORT OF EDTECH, WE'VE STREAMLINED ALL OF THAT SO THAT IT SITS NOW IN ONE BODY.

SO THAT THEY'RE NOT HAVING TO PULL FROM MULTIPLE SOURCES.

THAT'S GREAT. AND I IMAGINE THERE'S PROBABLY GREATER SECURITY IN THE INFORMATION IN THAT AS WELL. SO THAT'S A POSITIVE IN THAT WAY. OKAY, GREAT.

OKAY. ROUND TWO. I JUST WANTED TO JUST SAY SOMETHING THAT I THINK IS OBVIOUS HERE.

BUT THIS IS A CLASSIC EXAMPLE OF WHY AUDIT IS SO IMPORTANT.

AND I JUST WANTED TO THANK THE AUDIT TEAM AND WELCOME THE NEW MEMBERS THAT ARE HERE. IS, YOU KNOW, THERE ARE SO MANY DIFFERENT DATA STREAMS AND PIECES OF INFORMATION AND STUDENTS AND JUST SO MANY DIFFERENT THINGS THAT ARE COMING AT THE ADMINISTRATION ALL THE TIME.

AND THEY DO A REMARKABLE JOB MOVING THIS DIRECTION IN THE RIGHT, MOVING THE DISTRICT IN THE RIGHT DIRECTION.

BUT IT'S NOT ALWAYS EASY TO STOP AND JUST DO A FOCUSED DEEP DIVE INTO A PARTICULAR AREA TO TRY TO FIGURE OUT IMPROVEMENTS.

AND THAT'S WHAT INTERNAL AUDIT DOES. AND THEY DO IT EXCEPTIONALLY WELL.

AND WE'RE GOING TO SEE EVEN BETTER. I MEAN OUR COUNSELORS ARE ALREADY DOING WONDERFUL WORK, BUT EVEN BETTER OUTCOMES FROM OUR KIDS AS A RESULT OF TRYING TO FIND WAYS TO HELP COUNSELORS DO THEIR JOB EASIER.

AND THAT'S WHAT INTERNAL AUDIT DOES. SO I JUST WANTED TO THANK INTERNAL AUDIT FOR THAT AND WELCOME THE NEW TEAM MEMBERS. WE'RE SO EXCITED TO HAVE YOU AND LOOK FORWARD TO NEW REPORTS AND NEW WAYS WE CAN CONTINUE TO IMPROVE. FANTASTIC.

THANK YOU. CAN I MAKE A COMMENT? OH, PLEASE. I'M SO SORRY I DID NOT SEE YOUR LIGHT ON.

NO. THAT'S OKAY. IT'S IN THE LINE OF MY GLASSES.

OH, SO I DID WANT TO THANK INTERNAL AUDIT. I THINK THIS IS A REALLY GOOD EXAMPLE OF WHEN WE HAVE AN INTERNAL AUDIT DEPARTMENT WHOSE SOLE FOCUS IS TO HELP THE ORGANIZATION IMPROVE.

AND WHEN WE WORK TOGETHER, WE ARE ABLE TO SEE SOME THINGS THAT WE WOULD, TO YOUR POINT, TRUSTEE CURRIE, WE WOULDN'T BE ABLE TO SEE IT BECAUSE THE BEST DESCRIPTION I CAN GIVE OF WHAT OUR TEAM DOES EVERY DAY IS WE'RE RUNNING AN INDIANAPOLIS 500 RACE, AND WE'RE BEING ASKED TO CHANGE THE TIRES AT THE TIME THAT WE'RE RUNNING THE RACE, WE DON'T GET TO GO INTO THE PIT.

I THINK THAT'S WHERE INTERNAL AUDIT COMES IN.

THERE ARE OUR PIT CREW. THEY'RE THERE TO LOOK AT SOME THINGS THAT WE DON'T ACTUALLY HAVE TIME TO GO AND DIVE.

AND THEN IT HELPS US TO BE ABLE TO SERVE OUR MOST IMPORTANT CLIENT, OUR STUDENTS, BETTER.

[00:45:05]

THERE ARE SOME DATA PIECES, LET'S SAY, NAMELY THAT IDENTIFY OR STUDENTS AT RISK.

SOME OF THOSE ARE ALREADY IN A STUDENT PROFILE.

SOME OF THOSE DATA PIECES DON'T CHANGE. BUT IF WE DON'T AUTOMATE THEM AND THEY'RE GOING ALONG WITH STEPHANIE AS SHE MOVES FROM GRADE TO GRADE, WE MAY NOT HAVE HER LISTED AS AN EMERGENT BILINGUAL.

WE MAY NOT HAVE HER LISTED AS HAVING FAILED ONE OR MORE PORTIONS OF A STATE ASSESSMENT.

WE MAY OR MAY NOT HAVE THAT SHE HAS QUALIFIED FOR FREE OR REDUCED LUNCH.

SO MANY INDICATORS THAT ARE ALREADY, I'LL SAY PRE-POPULATED.

THAT CAME WHEN THE STUDENT FIRST ENROLLED. THAT'S JUST ONE ASPECT, RIGHT? AND THAT'S ALREADY A PRETTY LARGE SUM OF DATA SOURCES THAT WE'RE PULLING TOGETHER.

I HAVEN'T EVEN TALKED ABOUT SPECIAL EDUCATION OR ANY OF THE MENTAL HEALTH SUPPORTS THAT HAVE BEEN PROVIDED.

I HAVEN'T EVEN GOTTEN TO COUNSELING YET. AND THEN THE COUNSELOR HAS TO BRING ALL THESE TOGETHER.

WHEN I EVEN READING THE REPORT, I'M LIKE, YOU KNOW WHAT THIS IS LIKE AT A HOSPITAL AND THERE ARE ALL THESE DIFFERENT EXPERT DOCTORS, BUT IF YOU DON'T BRING THE DOCTORS TOGETHER, THEN YOU COULD HAVE CONFLICTING RECOMMENDATIONS.

AND I'M SAYING THAT ONLY BECAUSE I'VE BEEN DEALING WITH YOU KNOW, MY RECENTLY DECEASED PARENTS AND WHEN THEY WERE IN THE HOSPITAL, LIKE THIS DOCTOR IS GIVING ME THIS INFORMATION AND THIS OTHER DOCTOR AND I'M LIKE, HAVE YOU TWO TALKED? AND SO, LIKE, THIS IS A REALLY, IT'S A GOOD WAY FOR US TO STEP BACK AND GO, ARE WE MAKING SURE WHETHER IT'S PEOPLE OR WHETHER IT'S INFORMATION, IS IT COMING TOGETHER TO MAKE SURE THAT WE ACTUALLY CREATE A PLAN THAT IS RESPONSIVE TO THE INDIVIDUAL STUDENT.

AND WE WOULDN'T HAVE THE TIME TO BE ABLE TO GET MORE EFFICIENT AND EFFECTIVE IF WE DIDN'T HAVE AN AUDIT DEPARTMENT THAT TRULY COMES WITH THE LENS.

AND HAVING BEEN IN ANOTHER DISTRICT AS A SUPERINTENDENT AND HAVING BEEN IN THIS DISTRICT IN ANOTHER ROLE PRIOR TO THAT, THAT HASN'T ALWAYS BEEN THE WAY IN WHICH WE HAVE INTERACTED.

AND I THINK WHEN WE DO THAT AND UNDER OUR INTERNAL AUDITORS LEADERSHIP, IT HAS REALLY PROVIDED THE TEAM OPERATES WITH OUR TEAM AS BEING ABLE, HEY, THERE'S A HOLE HERE. HOW ARE WE GOING TO FILL IT? AND WE WANT TO KNOW WHERE THOSE HOLES ARE BECAUSE WE WANT TO FILL THEM.

BUT IT CERTAINLY FEELS MUCH MORE COLLABORATIVE IN WORKING TO IMPROVE THE GREATER ORGANIZATION.

AND I THINK IT'S ONLY FAIR TO TAKE TIME TO JUST SAY, THIS IS WHAT HAPPENS WHEN YOU HAVE THAT KIND OF RAPPORT, WHEN YOU HAVE THAT LEVEL OF PROFESSIONALISM FROM AN INTERNAL AUDIT DEPARTMENT, THEN IT CREATES OUR TEAM IS LIKE, OH, WHAT DO WE NEED TO DO NEXT? OH, WHAT DO WE NEED TO DO NEXT? AND SO I JUST WANT TO THANK THE LEADERSHIP OF BOB RUBEL.

AND OF COURSE, WELCOME ALL THE TEAM MEMBERS THAT ARE HERE.

COUNSELING IS THE LAST THING I'LL SAY IS COUNSELING IS ONE OF THE UNIQUE FUNCTIONS THAT HASN'T HAD A LOT OF PARAMETERS AROUND IT.

WHEN YOU THINK ABOUT TEACHING AND YOU THINK ABOUT ASSISTANT PRINCIPALS, AND YOU EVEN THINK ABOUT TEACHER ASSISTANTS, AND MANY OF THOSE INSTANCES, SCHEDULES ARE OUTLINED AS TO THIS IS WHAT YOU'RE GOING TO DO FROM THIS TIME TO THIS TIME.

THIS IS WHAT YOU DO. COUNSELING HAS BEEN ONE OF THOSE FUNCTIONS THAT FOR DECADES IT HAS SIMPLY BEEN, YOU'RE GOING TO DO COUNSELING. AND SO THIS, I THINK, HAS BEEN A TREMENDOUS REPORT BECAUSE WE'RE NOW STARTING TO PUT THE SUPPORTS AND OUR COUNSELORS WANT TO DO GREAT WORK, BUT THEY'RE THE DIVERSITY IN THE SERVICES THAT THEY HAVE BEEN DELIVERING IS SOMETIMES VERY DIFFERENT BASED ON WHO THEIR PRINCIPAL IS, BASED ON THE STUDENTS THEY SERVE.

SOMETIMES THERE COULD BE RATIONALE, BUT IF WE DON'T SYSTEMATIZE WHAT OUR BEST PRACTICES FROM BOTH THE RESEARCH AREA AND OUR OWN PRACTICES, THEN WE DON'T MAKE OUR SYSTEM BETTER. AND SO WE HAVE AMAZING COUNSELORS.

BUT IF WE DON'T SHARE BEST PRACTICES, AND IF WE DON'T IDENTIFY AREAS WHERE WE NEED TO IMPROVE, THEN WE ALSO DON'T MOVE THE ORGANIZATION. AND THIS BOARD HAS SUPPORTED US INVESTING MORE IN TEACHERS AS WELL NOW AS INVESTING IN COUNSELORS.

AND SO WE WANT TO MAKE SURE THAT WE'RE ABLE TO GIVE YOU THAT RETURN ON INVESTMENT.

AND WITH THE HELP OF OUR INTERNAL AUDIT, THIS WILL BE ABLE TO BE DONE.

SO JUST A MOMENT OF PERSONAL AND PROFESSIONAL THANK YOU TO THE TEAM.

REALLY APPRECIATE THAT PERSPECTIVE. THANK YOU. VERY VALUABLE.

THANK YOU ALL. THANK YOU FOR THE REPORT AND THANK YOU ALL FOR COLLABORATING WELL.

THANK YOU. THANK YOU FOR YOUR KIND WORDS, SUPERINTENDENT.

IT'S GOOD FOR KIDS. IT'S GOOD. IT'S GOOD TO BE PART OF A GOOD TEAM.

RICHARD SUE IS HERE TO HELP DISCUSS. HELP ME DISCUSS CAMPUS BASED CONTROLS AUDIT FOR THIS FISCAL YEAR.

I'LL TURN IT OVER TO RICHARD. GOOD AFTERNOON, TRUSTEES AND SUPERINTENDENT.

THIS ANNUAL AUDIT FOCUSED ON EVALUATING WHETHER SELECTED CAMPUSES COMPLIED WITH DISTRICT POLICIES AND PROCEDURES.

WE CONDUCTED SITE VISITS AND TESTING AT BOOKER T.

WASHINGTON HIGH SCHOOL, HILLCREST HIGH SCHOOL AND THE MARVIN E.

[00:50:01]

THESE CAMPUSES WERE RANDOMLY SELECTED, AND THE AUDIT COVERED KEY OPERATIONAL AND COMPLIANCE AREAS SUCH AS ACTIVITY FUNDS, ATTENDANCE FOR CREDIT CAFETERIA OPERATIONS, CAMPUS ASSETS, SPECIAL EDUCATION, AND SECTION 504.

OVERALL, THE DISTRICT HAS ESTABLISHED PROCESSES TO MANAGE THESE AREAS, AND CAMPUSES GENERALLY DEMONSTRATED COMPLIANCE WITH DISTRICT REQUIREMENTS.

OBSERVATIONS IDENTIFIED DURING TESTING WERE COMMUNICATED DIRECTLY TO CAMPUS PRINCIPALS AND MANAGEMENT, AND A DETAILED SUMMARY BY CAMPUS IS INCLUDED IN APPENDIX ONE OF THE REPORT.

THESE OBSERVATIONS PRIMARILY REFLECT OPPORTUNITIES TO STRENGTHEN CONSISTENCY AND DOCUMENTATION RATHER THAN SYSTEMIC CONTROL FAILURES.

WE APPRECIATE THE COOPERATION OF CAMPUS STAFF, FINANCIAL SERVICES, AND SCHOOL LEADERSHIP THROUGHOUT THE AUDIT.

ARE THERE ANY QUESTIONS? I HAVE A QUICK QUESTION IF NOBODY ELSE.

DO YOU HAVE A QUESTION? I DID NOT SEE YOUR LIGHT ON. SORRY. YOUR BAGS IN THE WAY. PLEASE GO AHEAD. NO, THIS IS JUST FOR MY OWN UNDERSTANDING. LOOKING IN THE SUMMARY OF OBSERVATIONS, THE TICK MARKS SOME.

HOW DO WE DIFFERENTIATE? NOT APPLICABLE AND NOT TESTED.

BECAUSE THERE WAS SOME YOU KNOW, A FEW LOOKING AT THE TESTING ATTRIBUTES, SOME OF THEM SAID IF APPLICABLE, THEN IT SAID NOT TESTED.

SO I'M JUST TRYING TO FIGURE OUT SHOULD SOME OF THOSE NODES BE NOT APPLICABLE BECAUSE THOSE DON'T NECESSARILY APPLY.

OR WAS THERE ACTUALLY SOMETHING BEHIND THE METHODOLOGY ON WHY THEY WEREN'T TESTING IN CERTAIN CIRCUMSTANCES? SURE. SO FOR THE END, NOT THE END, WE DIDN'T TEST BECAUSE THERE WAS LIKE NO ACTIVITY.

OKAY. SO LIKE DONATION WAS RECORDED OR SOMETHING, RIGHT? SO LIKE IF LET'S SEE. AND. SO CAMPUS STORES, FOR EXAMPLE, ON PAGE 16, NUMBER TEN, WE HAD N FOR BOOKER T AND HILLCREST. THEY DIDN'T HAVE A CAMPUS STORE.

SO THERE'S NOTHING TO TEST. THERE'S NO ACTIVITY.

THAT'S ON MY MIND BECAUSE THEN IT'S NOT APPLICABLE TO THOSE.

NUMBER NINE. SO THOSE ATTRIBUTES, IT'S NOT APPLICABLE TO HIGH SCHOOLS. IT'S ONLY APPLICABLE TO ELEMENTARY SCHOOLS.

THANK YOU. I JUST HAVE A QUICK QUESTION. DO YOU MEET WITH THE SCHOOLS AFTER YOU'VE DONE THEIR AUDIT AND LET THEM KNOW SORT OF WHAT? WHAT? YES. THE WORK YOU DID AND WHAT YOU FOUND.

SO FIRST WE CONFIRM THE EXCEPTIONS OR OBSERVATIONS WITH THE APPLICABLE PERSONNEL, EITHER THE FINANCIAL CLERK, THE THE OFFICE MANAGER. AND THEN WE ONCE WE CONFIRM WITH THEM, WE'LL WRITE OUT THE OBSERVATION AND THEN WE FORWARD THAT AND THEN WE, WE FORWARD THAT TO THE PRINCIPAL AND THEN WE LEAVE IT UP TO THE HEY, WE CAN, IF YOU HAVE ANY QUESTIONS, WE CAN SCHEDULE A MEETING OR, YOU KNOW, WE CAN ADDRESS IT OVER TEAMS, BUT WE LEAVE IT UP TO THE PRINCIPAL TO DETERMINE TO LET US KNOW IF THEY WANT TO MEET OR IF THEY HAVE ANY QUESTIONS. WE CAN DISCUSS IT OVER TEAMS. OKAY. IS AND THAT'S KIND OF UNIFORMLY DONE ACROSS? ACROSS EACH CAMPUS. YES. YEAH. OKAY. AND DOES, ANYBODY OTHER THAN THE PRINCIPAL AND US SEE? THE EXECUTIVE DIRECTOR IS IT. AND THEN DEPENDING ON THE AREA THAT'S BEING COVERED, WE MIGHT HAVE TO COMMUNICATE FROM SPED OR 504 OR ATTENDANCE RECORD, WHOEVER IT'S CENTRAL. EXCELLENT.

OKAY. ALL RIGHT. THAT MAKES GOOD SENSE. THANK YOU.

NO OTHER QUESTIONS. WE HAVE OUR LAST COMPLIANCE AUDIT IS E-RATE AUDIT.

AND WE PERFORM THIS IN THE MIDDLE OF THE YEAR TO ENSURE WE'RE READY FOR EXTERNAL E-RATE AUDIT.

THE EXTERNAL AUDITOR HAS BEEN WHITLEY PENN FOR A NUMBER OF YEARS NOW.

SO IT'S A COLLABORATIVE EFFORT MAKING SURE WE'RE GOING TO BE READY.

DID WANT TO POINT OUT. WELL, LET ME INTRODUCE ISA HERNANDEZ.

SHE'LL TALK ABOUT IT. GO AHEAD. YES. OKAY. SO I'LL REPORT OUT ON THE.

THERE YOU GO. SO I'LL REPORT ON THE E-RATE AUDIT THAT WE CONDUCTED.

SO THE OFFICE OF INTERNAL AUDIT COMPLETED THE E-RATE PROGRAM COMPLIANCE AUDIT FOR FISCAL YEAR 2025 THROUGH 2026.

THIS AUDIT EVALUATED THE DISTRICT'S COMPLIANCE WITH THE E-RATE PROGRAM REQUIREMENTS ADMINISTERED BY USAC, WHICH IS THE UNIVERSAL SERVICE ADMINISTRATION COMPANY UNDER THE DIRECTION OF THE FCC, THE FEDERAL COMMUNICATIONS COMMISSION.

FOR FUNDING YEAR 2021 THROUGH 2025 THE TOTAL FUNDING COMMITMENT REQUEST AMOUNT FOR CATEGORY ONE

[00:55:09]

WE APPRECIATE THE COOPERATION AND ASSISTANCE PROVIDED BY THE EDUCATIONAL TECHNOLOGY, BUSINESS SERVICES, AND CONTROLLABLE ASSETS MANAGEMENT THROUGHOUT THIS AUDIT.

THANK YOU. FANTASTIC. THANKS. IT'S GOOD TO HEAR THAT THE E-RATE AUDIT WENT WELL.

I REMEMBER JUST FINISHING MY E-RATE TRAINING AGAIN THIS YEAR AND REMEMBERING HOW DETAILED ALL THE INS AND OUTS ARE.

YES. SO THANK YOU FOR KEEPING A CLOSE EYE ON IT SO THAT WHEN WE ARE OFFICIALLY AUDITED, IT GOES SMOOTHLY.

IT'S REALLY, REALLY CRUCIAL. ANY QUESTIONS? JUST A QUICK QUESTION.

CAN YOU REMIND ME IF WHITLEY PENN IS ABLE TO RELY ON ANY OF THE TESTING THAT YOU GUYS PERFORM? AND DOES THAT TRANSLATE TO ANY SAVINGS IN THE AUDIT FEES? UNFORTUNATELY, THEY DO NOT. THEY DO THEIR OWN REVIEW.

AND I THINK IT'S PROBABLY BETTER THAT THEY DO IT FULLY INDEPENDENT, JUST AND JUST TO POINT OUT THAT, YOU KNOW, 35, $36 MILLION OVER THE LAST TIME FIVE YEAR PERIOD IS SUBSTANTIAL AMOUNT OF MONEY.

SO WE OBVIOUSLY WANT TO MAKE SURE THAT WE DO EVERYTHING RIGHT AND GET THE MAXIMUM REIMBURSEMENT.

WE'VE MOVED INTO A 26 FUNDING PERIOD 26 THROUGH 31, I BELIEVE.

AND THERE'S SLIGHTLY MORE MONEY AVAILABLE IN THE NEXT FIVE YEAR FUNDING PERIOD, SO I'M GLAD TO SEE THINGS ARE GOING WELL.

WE'RE MAXIMIZING WHAT WE CAN. BECAUSE YOU DON'T WANT TO LEAVE MONEY ON THE TABLE.

SUPERINTENDENT. YEAH. I JUST I WANT TO REITERATE WHAT CHIEF RUBEL JUST SAID.

OUR DEPARTMENT HAS BEEN ABLE TO BRING IN MORE E-RATE REIMBURSEMENT THAN WE HAVE EVER HAD IN THE HISTORY OF THIS DISTRICT AFTER WE GOT OUT OF E-RATE JAIL, BECAUSE WE WERE IN E-RATE JAIL FOR A WHILE.

BUT AND THAT'S WHY ALL OF THIS IS SO IMPORTANT.

WE WILL, WE'RE NOT GOING TO EVER COME CLOSE TO THE SITUATION THAT OCCURRED THEN.

I MEAN, THERE WERE SOME EGREGIOUS THINGS THAT WERE DONE.

AND SO WE CERTAINLY UNDERSTAND WHY THE DISTRICT HAD A PENALTY PERIOD.

BUT SINCE THAT TIME, THE TEAM WORKING TOGETHER, OF COURSE, WITH INTERNAL AUDIT AND WITHIN ITSELF, I MEAN, WE HAVE JUST I THINK ACTUALLY I THINK CHIEF HARRISON WOULD BE A GOOD BOARD UPDATE REPORT TO PROVIDE TO DOCTOR LEAR TO PROVIDE OUR BOARD MEMBERS JUST HOW MUCH MORE REIMBURSEMENT WE ARE GETTING FROM E-RATE.

SO I THINK THAT WOULD BE REALLY HELPFUL TO OUR BOARD.

OKAY. FANTASTIC. THANK YOU. THANK YOU. I THINK THIS CLOSES DISCUSSION.

THEN UNLESS THERE ARE ANY OTHER QUESTIONS, WE'LL GO AHEAD AND VOTE.

ALL THOSE IN FAVOR, PLEASE CAST YOUR VOTES. MOTION PASSES, TWO, ZERO.

FANTASTIC. THANK YOU. WE'LL MOVE ON NOW TO SECTION 8.2, WHERE WE'LL CONSIDER AND TAKE POSSIBLE ACTION TO EXTEND IMPLEMENTATION DATES FOR FOLLOW UP RECOMMENDATIONS. DO I HAVE A MOTION. SO MOVED.

I'LL SECOND. IT'S BEEN MOVED BY TRUSTEE CURRIE AND SECONDED BY TRUSTEE WEINBERG THAT WE EXTEND IMPLEMENTATION DATES FOR FOLLOW UP RECOMMENDATIONS.

IS THERE A DISCUSSION? TRUSTEES THERE ARE TWO REPORTS IN THERE.

ONE WAS FROM THIRD QUARTER ITEMS THAT WERE DUE AND.

AND A SECOND REPORT FROM FOURTH QUARTER WHICH IS REPORTING NOW.

BUT TRY TO KEEP IT SIMPLE. SO ON QUARTER THREE, WE HAVE TWO DATES THERE.

OBVIOUSLY THE GREEN ARE IMPLEMENTED ON Q3. GREEN MEANS IMPLEMENTED.

WE HAVE ITEMS FOUR AND FIVE ON ENVIRONMENTAL HEALTH AND SAFETY.

THEY'RE REQUESTING EXTENSION DATES. WE DO HAVE REPRESENTATIVES THERE FROM THE DEPARTMENTS.

IF THERE ARE SPECIFIC QUESTIONS ON 10, 11 AND 12 DISTRICT FLEET AUDIT, THERE'S THREE EXTENSIONS AND THEN ITEM SIX, SEVEN, AND NINE ARE IT GOVERNANCE AND CAPITAL CONTROLLED

[01:00:10]

AND IF THERE'S SPECIFIC QUESTIONS ON THE DATES I WOULD LIKE TO GET SPECIFIC PERSONS UP.

FANTASTIC. WE'LL START WITH DISCUSSION. TRUSTEE [INAUDIBLE].

I JUST HAVE GENERALLY SPEAKING, WHAT CAUSES EXTENSIONS.

WHAT'S THE GENERAL CAUSE FOR IT? IF THERE IS ONE OR IS IT.

I THINK THEY VARY, YOU KNOW, A LOT OF TIMES. MAYBE WE HAD A ROBUST DATE.

YOU KNOW, WE THOUGHT WE COULD DO IT A LITTLE FASTER OR MAYBE IT TAKES A LITTLE BIT MORE TIME. COULD BE SOME OTHER SYSTEMS LIMITATIONS.

I DON'T HAVE A GENERAL RULE, JUST THAT THERE'S THEY'RE RUNNING THE BUSINESS EVERY DAY LIKE SUPERINTENDENT SAID, THEY'RE RUNNING AND THEN TRYING TO IMPLEMENT AND MAKE CHANGES.

SO SOME OF THEM GET DELAYED OR DEFERRED. DO YOU HAVE A SPECIFIC.

WELL, SOME OF THEM HAVE REVISED. OH, OKAY. NEVER MIND.

TAKE IT BACK. NO, ALL OF THESE LOOK LIKE THEY'RE GOING TO BE RESOLVED KIND OF BY THE NEXT TIME WE MEET AS AN AUDIT COMMITTEE.

AND SO I IMAGINE THAT WE'LL SEE COMPLETED ON HERE.

YES. IN THESE IMPLEMENTATION. YES, MA'AM. IN THE FALL.

AND IF NOT, THEN WE CAN HAVE FURTHER CONVERSATION. RIGHT. THAT'S THE DATES DON'T EXTEND VERY FAR OUT.

YEAH. THROUGH SEPTEMBER OR SO. PRETTY CLOSE. ALL RIGHT.

THANK YOU. SO SO THAT'S QUARTER THREE. QUARTER FOUR IS WE HAVE ONE AND TWO.

ONE AND TWO ARE IMPLEMENTED. THE THIRD ISSUE OR NUMBER SIX WHICH IS PART OF NUMBER TWO IT'S MARKED RED.

WHEN WE WENT BACK TO TEST AND IMPLEMENTATION WE FOUND TWO EXAMPLES OF DONATED FUNDS THAT DIDN'T GET PUT INTO THE DONOR PORTAL.

VERY SMALL POPULATION. A VERY SMALL NUMBER OF EXCEPTIONS.

AND THERE WAS THAT'S AN EXAMPLE OF, WELL, YOU KNOW, WHY DID THAT NOT GET IMPLEMENTED? IT WAS ELECTRONIC WIRE THAT CAME IN. SO THERE WAS A MISCOMMUNICATION.

NORMALLY CHECKS COME IN. THEY SEE IT, THEY LOG IT, THEY DEPOSIT IT.

THEY HAVE THAT RIGHT AT THE CAMPUS. SO I WHEN WE WENT BACK AT THAT TIME, I HAD, YOU KNOW, WE DID NOT HAVE IMPLEMENTATION. I THINK WE TESTED AGAIN OR GOING FORWARD.

IT'S BEEN WELL DISCUSSED AND I'M QUITE SURE IT WOULD BE DONE.

GREAT. NUMBER SEVEN ON 504, FOUR FIVE DID I SKIP ONE. HOLD ON. I'M OUT OF ORDER JUST A LITTLE BIT.

NUMBER TWO IS THE CAMPUS CONTROLLED AND THE DONATION. WHAT PAGE ARE YOU ON? NUMBER SEVEN WAS 504.

NUMBER THREE, MAINTENANCE AND FACILITIES. NUMBER THREE, FOUR AND FIVE.

EXCUSE ME. MAINTENANCE AND FACILITIES. AND THEN NUMBER SIX WAS PROCUREMENT.

AND SIMILAR TO YOUR COMMENT TRUSTEE WEINBERG.

JULY AUGUST TIME PERIODS. JUNE. FAIRLY FAIRLY CLOSE.

NEW TIMELINES.

THERE'S A LOT OF INFO. YEAH. YEAH. EXCELLENT.

THANK YOU. SO SO ALL WE'LL CAST OUR VOTE IF DISCUSSION IS COMPLETE.

ALL THOSE IN FAVOR, CAST YOUR VOTES BY RAISING YOUR HANDS.

MOTION PASSES TWO, ZERO. EXCELLENT. ALL RIGHT, WE'LL MOVE ON NEXT TO SECTION 8.3.

CONSIDER IT AND TAKE POSSIBLE ACTION TO APPROVE THE FY 26-27 ANNUAL AUDIT PLAN.

DO I HAVE A MOTION? I'LL SECOND. IS THERE A DISCUSSION? QUICK UPDATE TRUSTEE, IF I MAY. PLEASE. THE AUDIT PLAN FOR NEXT FISCAL YEAR IS PRESENTED.

AND WE ACTUALLY ADDED A PAGE AT THE END I HOPE APPENDIX D, APPENDIX C, AND APPENDIX D TO ELABORATE MORE ON THE RISK, THE RISK CONSIDERATIONS OF WHY THIS WAS IDENTIFIED AS HIGH RISK AND WHY WE WOULD INCLUDE IT IN THE AUDIT PLAN.

AND HOPEFULLY THAT HELPS. AND THEN APPENDIX D IS WE ALWAYS HAVE A LIST OF POTENTIAL AUDITS.

IT WAS NOT INCLUDED. AND I THOUGHT IT WAS A GOOD IDEA WE INCLUDE THAT IF WE HAVE TO TRADE OFF OR CHANGE SOME

[01:05:03]

WE DID INTERVIEW EVERY TRUSTEE THIS YEAR. WE HAVE INPUT FROM OUR OWN STAFF.

WE USE AI TO TO LOOK AT EMERGING RISKS ACROSS K THROUGH 12 INSTITUTIONS.

SO WE PRESENTED A PLAN. BUT EVEN UPON FURTHER EVALUATION AND ANALYSIS, I'D LIKE TO MOVE YOUR ATTENTION TO PAGE FOUR.

HAS THE HOURS LISTED OUT BY PROJECT. THERE'S A PERCENTAGE CALCULATED IN THERE AND WE WANT TO BE.

THIS IS PAGE FOUR, THE FY 26-27 AUDIT PLAN. RIGHT? YES, MA'AM. OKAY. PAGE 413. YEAH. OKAY. SO WITH ALL THAT BEING SAID, I THINK WE WERE A LITTLE WE WERE VERY ENERGETIC, IF YOU WOULD. AND I THINK THE FREE PRE-K TUITION, ANY TYPE OF ANALYSIS AND AUDIT ON THAT WOULD BE PROBABLY A LITTLE TOO SOON. I'D LIKE TO SEE A LITTLE BIT MORE TIME. SO I WOULD LIKE TO PROPOSE AND WE CAN DISCUSS ALL THE OTHER PROJECTS TOO, THAT WE REMOVE THAT OR DEFER THAT TO SOME LATER TIME.

AND, THEN THAT WE WOULD ADD AN AUDIT SPECIFIC TO BOND PROCEEDS, BOND FUNDS THAT ARE USED IN PROCUREMENT OF GOODS AND SERVICES OUTSIDE NORMAL CONSTRUCTION.

SO THAT COULD BE IT. AND WE PASSED, YOU KNOW, $300 MILLION WORTH OF IT SPEND.

AND THE OTHER THING WE MIGHT PROCURE DIRECTLY, YOU KNOW, OUTSIDE OF A GC CONTRACTED AUDIT.

SO THAT WOULD BE A SEPARATE LINE ITEM. AND IN ADDITION, AN AUDIT OVER SPED PROCESSES AND ANY, YOU KNOW, KNOWN SPED BACKLOGS FOR NEXT YEAR. SO TO CLARIFY WHERE WE WOULD LIKE TO MODIFY THIS PAGE FOR OR HAVE CONVERSATION AROUND PROPOSING THAT WE REMOVE THE IMPACT OF FREE PAY PRE-K TUITION AND ADD BOND PROCUREMENT AND SPED. IS THAT CORRECT? YES, MA'AM.

ALL RIGHT. THANK YOU FOR THE ADDITIONAL APPENDICES AND THANK YOU FOR THE PROPOSAL.

DO WE HAVE CONVERSATION? AND MAY I JUST ADD THAT IF YOU DRAW YOUR ATTENTION TO BOND FUNDED PROJECTS CONSTRUCTION WITH THE PASSAGE OF THE NEW BONDS LAST YEAR, WE HAD 13, 1500 HOURS, EXCUSE ME, ON CONSTRUCTION THIS YEAR PROPOSING 28 PLUS ANOTHER 5 OR 6, DEPENDING HOW MUCH YOU ALLOCATE TO THE BOND PROCUREMENT AUDIT.

SO MORE THAN DOUBLE. SO I THINK THAT REFLECTS THE MAGNITUDE OF THE NEW BOND PROGRAM.

REALLOCATING OF RESOURCES. THE CURRENT AUDITS AND CAPABILITIES THAT WE HAVE NOW TO ACTUALLY BE ABLE TO DO MORE.

SO I DID POINT THAT OUT. I THINK THE REST HOPEFULLY IS SELF-EXPLANATORY, BUT GLAD TO ANSWER ADDITIONAL QUESTIONS.

THANK YOU. I THINK THAT IS IMPORTANT. YOU KNOW, WE WERE AT THE TAIL END OF SPENDING ALL OF OUR $3.5 BILLION BOND.

AND AT THE BEGINNING OF THANKFULLY, WE GOT $6.2 BILLION BOND APPROVED.

SO THERE'LL BE LOTS OF PROCUREMENT GOING ON AND LOTS OF WRAP UP.

SO I THINK ADDING THOSE HOURS WAS AN IMPORTANT AND A GOOD ALLOCATION.

ALL RIGHT. TRUSTEE CURRIE. THANK YOU. SO ONE, JUST TO MAKE SURE I UNDERSTAND THE CHANGES THAT ARE BEING PROPOSED.

AND I DON'T KNOW HOW IMPORTANT IT IS TO APPROVE THE HOURS ON THE AUDIT PLAN SPECIFICALLY, BUT, YOU KNOW, THERE'S 900 THAT YOU'VE ALLOCATED FOR IMPACT OF FREE PRE-K TUITION.

WOULD YOU THEN DIVIDE THAT BETWEEN SPED AND THIS BOND PROCUREMENT NON-CONSTRUCTION BOND PROCUREMENT.

HOW WOULD THIS WORK? YEAH. THANK YOU. AND I HAVE MY NOTE HERE.

YEAH. SO TAKE THAT 900 OUT. I WOULD ADD 600 FOR BOND PROCUREMENT.

AND I'M GOING TO TAKE A FEW OUT OF RESERVE. AND THEN SPED WOULD BE 600 HOURS.

SO 600 HOURS FOR EACH. AND I HAVE SOME RESERVE BUILT IN HERE.

JUST LOWER THAT TO 700, TO 700. YES, SIR. OKAY.

GOT IT. IF IT'S ACCEPTABLE. YOU GOT IT. WELL, AND I CERTAINLY WOULD SAY I'M EXCITED, VERY EXCITED ABOUT THE FREE PRE-K TUITION.

BUT WE YOU KNOW, WE HAVEN'T STARTED IT YET. SO IT'S, IT'S WE MIGHT AS WELL GET TO DO IT A LITTLE BIT FIRST AND THEN THEN GO BACK AND AUDIT IT AND SEE HOW THAT'S GOING. BUT I AM EXCITED TO DO THAT.

AND I CERTAINLY HOPE WE DO INCLUDE THAT IN A RELATIVELY RECENT FUTURE AUDIT PLAN WHEN, WHEN YOU DEEM IT APPROPRIATE.

SO ONE QUESTION I HAVE IS, IS CMAR THE 300 IS THAT DISTINGUISHED FROM WHEN YOU JUST SAY BOND FUNDED PROJECTS ARE THOSE TYPICAL DESIGN BID BUILD PROJECTS AS AN ALTERNATIVE TO CMAR? IS THAT WHAT THAT IS? SO THE CMAR HOURS IS WE COORDINATE WITH OUR EXTERNAL CMAR EXPERTS,

[01:10:04]

WE LEARN FROM THEM. SO WE WANT TO BRING ANYTHING WE CAN IN-HOUSE.

THEY DO GIVE US FREE ADVICE ON CSPS. YOUR COMMENT LAST TIME ON CHANGE ORDERS THAT WOULD BE INCLUDED IN PROJECTS, BUT STARTED TO HAVE A DESIGN BUILD. BUT YEAH, WE DIDN'T MOVE FORWARD ON THAT.

SO CSPS CHANGE ORDER REVIEWS, YOU KNOW, A LOT OF PROJECTS IN THE PIPELINE AND THEN CMAR BEING KIND OF SEPARATE AND OUTSOURCED. BUT WE WANT TO TO MANAGE THAT ON AN ONGOING BASIS.

AND I, YOU KNOW I JUST WANT TO MAKE SURE I UNDERSTAND THAT TYPICALLY OUR PROJECT, MOST OF OUR PROJECTS ARE THEY STILL TYPICALLY THE TRADITIONAL DESIGN BID BUILD WHERE YOU HAVE AN ARCHITECT AND ENGINEER? I'M GETTING A NOD FROM CHIEF ALFORD IN THE BACK, SO I'M ASSUMING THAT'S PROBABLY CORRECT. HE'S THE EXPERT. LET'S ASK HIM IF I MAY.

YEAH. COME ON, WITH THAT POCKET SQUARE HE'S GOT TO COME UP AND SHOW IT OFF, YOU KNOW, I MEAN.

YES. TRUSTEE. YEAH, NOT OVER 90% OF OUR PROJECTS WILL BE CSP, BUT THERE ARE SOME SPECIAL CASES WHERE WE'RE LOOKING TO FAST TRACK.

WE WILL DO CMAR FROM OUR LARGER PROJECTS. AND WHAT'S THE ACRONYM CSP STAND FOR.

CAN YOU REMIND ME. COMPETITIVE SEALED PROPOSAL.

GOT IT. OKAY. THANK YOU. IN MY WORLD, SO I THINK MOST PEOPLE KNOW MY DAY JOB I'M A CONSTRUCTION ATTORNEY.

AND SO I KIND OF LIVE IN THIS SPACE, BUT IN THE CONSTRUCTION SPACES THAT I WORK IN, WHICH IS MORE PRIVATE, THEY'RE SHIFTING AWAY FROM WHAT I CALL A TRADITIONAL DESIGN BID BUILD INTO MORE COLLABORATIVE CONSTRUCTION MODELS WHERE DESIGN TEAM AND CONSTRUCTION TEAM WORK TOGETHER, WHICH IS SIMILAR TO CMAR, BUT BUT EVEN INTO THE DESIGN BUILD FUNCTIONS AND OTHERS, IT SOUNDS LIKE WE HAVE NOT YET DONE DESIGN BUILD.

AND I ALSO KNOW THERE ARE LIMITS ON PROCUREMENT THAT APPLY TO GOVERNMENTS THAT, THAT I MEAN, YOU CAN'T DO NECESSARILY ALL OF THOSE SAME THINGS, BUT I JUST WANTED TO UNDERSTAND THE DISTINCTION.

SO I APPRECIATE THAT. AND THEN YOU KNOW, ON THE SPED POLICIES, I'M, GLAD THAT WE'RE TAKING A LOOK AT IT.

MY OBSERVATIONS FROM, THIS SEAT IN DEALING WITH SPED AND PARENTS, IT'S ONE OF THE MOST COMMON TYPES OF PARENT OUTREACH PROGRAMS THAT WE GET IS THAT OUR SPED GROUP IS DOING A REMARKABLE JOB, BUT IT'S ALSO A VERY DIFFICULT JOB.

AND SO FROM WHAT I CAN TELL, WE ARE DOING MUCH BETTER THAN MANY OTHER DISTRICTS AROUND US, BUT IT'S STILL HARD. AND SO ALWAYS TAKING THE TIME TO TRY TO LOOK AND SEE IF WE CAN IMPROVE A VERY DIFFICULT AREA TO SERVICE, IS SOMETHING I THINK MAKES SENSE. AND SO I'M COMFORTABLE WITH ALL THE CHANGES THAT YOU'RE RECOMMENDING AND WOULD I DON'T KNOW IF WE NEED TO MOVE TO AMEND OR HOW THAT PROCESS WORKS.

I'LL SEE IF I CAN SCRATCH THAT OUT. IF NOT, SOMEBODY CAN CAN ADVISE ME FROM OVER THERE.

RIGHT. I THINK I GOT IT. OKAY. ALL RIGHT. LET'S HAVE A DISCUSSION.

WE HAVE A LITTLE CONVERSATION FIRST, THOUGH. DOCTOR ELIZALDE.

YES. I WELCOME OF COURSE I DON'T HAVE A VOTE, BUT I'D LIKE TO GIVE A PERSPECTIVE ON SPECIAL EDUCATION AS AN ITEM IN PARTICULAR.

THIS BOARD WITH SOME PREVIOUS MEMBERS MADE A VERY BOLD DECISION TO INVEST IN CAMERAS TO SERVICE ANY SELF-CONTAINED SPECIAL EDUCATION CLASSROOMS, WHICH IS WAY ABOVE WHAT THE STATE LAW ACTUALLY REQUIRES.

SO KNOWING THAT SPECIAL ED IS SUCH AN EXTREMELY BROAD, THERE ARE SO MANY AREAS THAT I WOULD LIKE TO JUST ADD FOR CONSIDERATION AS THE SUPERINTENDENT, THAT PERHAPS AN AREA OF FOCUS WOULD BE TO ACTUALLY AUDIT THE CAMERAS AND THE CAMERA SYSTEM THAT WE'RE UTILIZING IN THOSE SELF-CONTAINED CLASSROOMS IS THAT HAS ALSO BEEN I JUST WANT TO SAY AT THE TIME, I DON'T KNOW, AND I WAS IN A DIFFERENT ROLE.

I DON'T KNOW THAT I LOVED WHAT THEN TRUSTEE DUSTIN MARSHALL BROUGHT FORWARD.

I CAN TELL YOU, HINDSIGHT BEING WHAT IT IS, IT HAS ALLOWED US TO BE ABLE TO TAKE ACTION AGAINST SOME SITUATIONS THAT WE WOULD HAVE HAD A NON VERBAL STUDENT NOT BE ABLE TO TELL US WHAT HAD TAKEN PLACE IN A CLASSROOM.

AND SO THEY HAVE BEEN WHEN WE THINK ABOUT OUR PRIMARY ROLE, THEY HAVE BEEN AN AMAZING TOOL TO BE ABLE TO SUPPORT FACTUALLY THE THINGS THAT MAY BE HAPPENING IN A CLASSROOM. SO WHILE I RECOGNIZE SPECIAL EDUCATION.

YOU KNOW, JUST OFFERING AN AREA THAT PERHAPS THE BOARD THE AUDIT COMMITTEE COULD CONSIDER.

I WOULD REALLY VALUE BEING ABLE TO HAVE AUDIT AN EXTERNAL GROUP THEM BE ABLE TO REALLY AUDIT OUR CAMERAS IN EACH OF THOSE CLASSROOMS. AND ONE OTHER AREA THAT MIGHT HELP US IS ALSO CHILD FIND, BECAUSE THAT WAS AN AREA THAT WE HAVE BEEN FOUND TO NOT HAVE BEEN IN COMPLIANCE.

[01:15:01]

SO THOSE WERE JUST SOME THOUGHTS THAT I HAD. THANK YOU.

THAT PROVIDES A GREATER CLARITY ON THIS. BUT THERE'S SO MUCH SPECIAL EDUCATION.

THERE'S SO MUCH VARIETY AND DEPTH TO. SO THANK YOU FOR THE FOR THE CLARIFICATION.

MR. LEWIS? NO, I THINK THAT'S A GREAT POINT. AND MR. RUBEL, JUST TO KIND OF PREVENT YOU FROM GOING IN KIND OF DOING ALL THE REALLOCATION.

IS THAT SOMETHING THAT CAN BE INCORPORATED INTO EITHER THE CAMPUS SECURITY MEASURES OR, YOU KNOW, SECURITY OR CAMPUS BASED CONTROLS REVIEW THAT YOU CAN WRITE THOSE KIND OF A TESTING ATTRIBUTE RELATED TO THAT.

EXCUSE ME, I WOULD INCLUDE IT IN THIS AUDIT. OKAY.

YEAH, WE'LL SCOPE IT AND WORK WITH THEIR TEAM AND ENSURE THAT'S INCLUDED.

THANK YOU FOR YOUR COMMENTS. ALL RIGHT. IF THERE'S NO FURTHER I THINK WE'RE GOING TO AMEND THE MOTION.

I'LL MAKE THE MOTION. YEAH. SO I MOVE TO AMEND THE 2026 2027 AUDIT PLAN TO REMOVE THE LINE ITEM FOR IMPACT OF FREE PRE-K TUITION AT 900 HOURS. AND TO INSTEAD INSERT TWO LINES, ONE FOR BOND PROCUREMENT, NON CONSTRUCTION FOR 600 HOURS AND ONE FOR SPED PROCESSES FOR 600 HOURS. AND THEN TO REDUCE THE RESERVE FROM 1000 TO 700 HOURS.

FANTASTIC. SO WE'LL VOTE. ALL THOSE IN FAVOR? OH, I SECOND, FIRST. AND NOW WE'LL VOTE UNLESS THERE'S FURTHER DISCUSSION.

MOTION PASSES TWO, ZERO. THANK YOU. SO NOW WE WILL GO BACK AND WE WILL VOTE ON THE CONSIDERATION AND ACTION OF APPROVING THE FISCAL YEAR 26-27 ANNUAL AUDIT PLAN AS WE AMENDED.

SO DO I HAVE A MOTION? I THINK WE'VE ALREADY MOVED.

OKAY. SO WE'RE NOW IN WE FINISHED THE DISCUSSION. DO WE WANT TO DISCUSS IT ANY FURTHER? NO. OKAY. SO NOW WE'LL VOTE.

ALL IN FAVOR? ANY OPPOSED? MOTION PASSES TWO ZERO.

THANK YOU. THANK YOU FOR KEEPING ME STRAIGHT ON ROBERT'S RULES THIS AFTERNOON.

[LAUGHTER] SO NOW WE ARE MOVING ON TO SECTION 8.4 TO CONSIDER AND TAKE POSSIBLE ACTION TO APPROVE THE FISCAL YEAR 26-27 OFFICE OF INTERNAL AUDIT BUDGET. DO YOU HAVE A MOTION? SO MOVED TO APPROVE.

SECOND. IT'S BEEN MOVED BY TRUSTEE CURRIE AND SECONDED BY TRUSTEE WEINBERG THAT WE APPROVE THE FISCAL YEAR 26-27 OFFICE OF INTERNAL AUDIT BUDGET.

IS THERE A DISCUSSION? TRUSTEE CURRIE. WELL I MEAN, I UNDERSTAND WE'RE TIGHTENING OUR BELTS EVERYWHERE, BUT I DO NOTICE THAT THE IT LOOKS LIKE THE ALLOCATED BUDGET IS GOING DOWN A LITTLE BIT.

I JUST WANT TO KNOW IF YOU COULD TALK ABOUT THAT. AND YOU KNOW, YOU'RE, ALWAYS A DANGEROUS THING TO ASK THE BUDGET QUESTION WITH YOUR FEELINGS ON SORT OF MAKING SURE YOU HAVE THE RESOURCES YOU NEED TO ACCOMPLISH THE AUDIT PLAN THAT WE'VE OBSERVED. THAT AFFECTS MY [INAUDIBLE] [LAUGHTER] I'M NOT TRYING TO CHANGE IT.

I JUST WANT TO, I WOULD LOVE TO HEAR YOU SAY IF YOU IF YOU AGREE, YES, I COULD DO THE AUDIT PLAN WITH THIS BUDGET.

THANK YOU. TRUSTEE CURRIE. I AM VERY SENSITIVE TO, YOU KNOW, THE DISTRICT OVERALL BUDGET AND WE PARTICIPATED IN TRIMMING, IF YOU WILL, BUDGET TIGHTENING AND AND WHAT HAVE YOU.

AND I WOULD BE THE FIRST TO TELL YOU IF I DON'T HAVE THE RESOURCES TO GET IT DONE, WE'RE GOING TO GET THE JOB DONE.

AND WE'RE GOING TO, YOU KNOW, TRY TO MAINTAIN, DO MORE WITH, WITH LESS, BE SMARTER, USE AI, DO ALL THOSE THINGS THAT EVERYBODY ELSE IS HAVING TO DO. SO IT'S A CHALLENGE, BUT IT'S A CHALLENGE IN K-12 AND SCHOOL DISTRICTS ACROSS THE STATE.

SO IT'S WE LOOK FORWARD TO IT. AND I THINK IT'S IF IT'S GOOD FOR THE DISTRICT, IT'S GOOD FOR US TOO.

FANTASTIC. ANY FURTHER THOUGHTS? ALL RIGHT THEN WE WILL NOW CAST OUR VOTE.

ALL THOSE IN FAVOR? NONE OPPOSED. MOTION PASSES TWO, ZERO.

THE TIME IS 5:20. THE MEETING IS ADJOURNED. AND HAVE A COOKIE.

* This transcript was compiled from uncorrected Closed Captioning.