Apr 29, 2026 Audit Committee Meeting Agenda and Notice

[00:00:05]

WHAT TIME IS IT?

[1. NOTICE AND RETURN ]

[2. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE]

ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

HONOR THE TEXAS FLAG. I PLEDGE ALLEGIANCE TO THEE TEXAS.

ONE STATE UNDER GOD, ONE AND INDIVISIBLE.

THE FOLLOWING COMMITTEE MEMBERS ARE IN ATTENDANCE. FROM DISTRICT 1, WE HAVE LANCE CURRIE AND WE ALSO HAVE OUR NON-VOTING COMMITTEE MEMBERS.

[3. ACKNOWLEDGEMENTS]

IF THEY'RE UNSURE OF THE LEGAL EFFECT OF THEIR REMARKS, THEY MAY WANT TO SEEK LEGAL ADVICE PRIOR TO THE UTTERANCE. ANY PERSON WHO BECOMES BOISTEROUS, DISRUPTIVE OR FAILS TO ABIDE BY THE RULES OF THE ASSEMBLY WHILE ADDRESSING THE BOARD OR WHILE ATTENDING THIS MEETING, SHALL BE ASKED TO LEAVE. FAILURE TO LEAVE, WHEN REQUESTED TO DO SO, MAY RESULT IN THE PERSON BEING ESCORTED FROM THE MEETING AND SUBJECT TO ARREST.

OUR AGENDA NOW CALLS FOR THE PUBLIC FORUM SEGMENT OF THE MEETING.

HOWEVER, I WAS INFORMED THAT NO ONE SIGNED UP TO SPEAK. WE ARE NOW GOING TO MOVE TO SECTION 8. WE GOT 6 OR 8? WE'RE GOING TO WE'RE GOING TO HOLD OUR CLOSED SESSION.

WE'RE GOING TO HOLD THAT TO THE END OF THE MEETING. RIGHT? SO WE'RE GOING TO MOVE ON TO APPROVAL OF MINUTES SECTION 6.

[6. APPROVAL OF MINUTES]

SO MOVED. SECOND. IT'S BEEN MOVED BY TRUSTEE CURRIE AND SECONDED BY TRUSTEE WEINBERG THAT WE ADOPT THE MINUTES OF NOVEMBER 12TH OF 2025.

ANY CORRECTIONS? OKAY. ALL THOSE IN FAVOR, CAST YOUR VOTES BY RAISING YOUR HANDS.

MOTION PASSES 2-0. WE ARE NOW ON SECTION 7. REPORTS.

THERE ARE NO REPORTS. SO WE'RE MOVING ON TO ACTION ITEMS NUMBER 8.

[8. ACTION ITEMS (Part 1 of 2)]

DO I HAVE A MOTION TO ACCEPT AND MAKE FINAL INTERNAL AUDIT REPORTS? SO MOVED. I SECOND. AND NOW WE'RE GOING TO.

IT'S BEEN MOVED BY TRUSTEE CURRIE AND SECONDED BY TRUSTEE WEINBERG, THAT WE ACCEPT AND MAKE FINAL INTERNAL AUDIT REPORTS.

IS THERE DISCUSSION? TRUSTEE SUPERINTENDENT ROBERT RUBEL, CHIEF AUDITOR.

YES. WE'LL DO A QUICK OVERVIEW ON THE HEALTH SERVICES RECORDS IT CONTROLS.

EVEN ART AND DEPUTY CHIEF WILL GO THROUGH RECOMMENDATIONS MADE ON THE REPORT.

WE HAVE MANAGEMENT HERE FOR QUESTIONS. GOOD AFTERNOON TRUSTEES, SUPERINTENDENT AGAIN MY NAME IS EVA NARTEN, DEPUTY CHIEF FOR THE OFFICE OF INTERNAL AUDIT TO DISCUSS REPORT ON HEALTH SERVICES RECORDS IT CONTROLS AUDIT REPORT.

WE REVIEWED THE IT CONTROLS IN THIS REPORT FOR THE AUGUST SCHOOL SYSTEM.

THE DISTRICT'S THIRD-PARTY CLOUD BASED ELECTRONIC HEALTH RECORD SYSTEM, WHICH INCLUDES HEALTH INFORMATION FOR ALL DISD STUDENTS.

THIS SYSTEM WENT LIVE IN 2024. OVERALL, THE AUGUST PLATFORM IS OPERATING EFFECTIVELY AND SECURELY.

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WE DID ISSUE RECOMMENDATIONS FOCUSED ON STRENGTHENING SYSTEM INTEGRATION, I.E.

INTERFACES AND VENDOR MANAGEMENT. IMPLEMENTING THESE ENHANCEMENTS WILL REDUCE MANUAL WORKLOAD, IMPROVE EFFICIENCY, STRENGTHEN OVERSIGHT OF THE VENDOR SERVICE LEVELS, AND POTENTIALLY ELIMINATE UNNECESSARY COSTS.

MANAGEMENT HAS AGREED WITH ALL RECOMMENDATIONS AND HAS ESTABLISHED IMPLEMENTATION TIMELINES THROUGH OCTOBER 2026.

THANK YOU, AND I WOULD ENTERTAIN ANY QUESTIONS YOU MAY HAVE.

TRUSTEE CURRIE. THANK YOU FOR THE REPORT. ONE QUESTION THAT STOOD OUT.

I'M LOOKING AT PAGE 9 OF THE REPORT, LOOKING AT THE OBSERVATIONS, AND THERE'S THE DISCUSSION OF $42,000 THAT WAS ALLOCATED TOWARD A PARENT PORTAL FEATURE THAT ULTIMATELY WASN'T IMPLEMENTED. DID, DID THE.

WERE THERE ANY FINANCIAL IMPACT SINCE WE'VE NOW MADE A DECISION NOT TO DO THAT? ARE WE STILL PAYING FOR THAT? AND IF NOT, WHERE ARE THOSE DOLLARS BEING UTILIZED NOW? SO WE'RE GOING TO RENEGOTIATE THAT CONTRACT OR THE CONTRACT RATHER. AND THAT'S DUE UP IN JANUARY.

SO THIS COMING JANUARY, AND I'VE ALREADY INFORMED AUGUST THAT WE WILL BE DROPPING THAT FEATURE.

THANK YOU YOU'RE DOING. AND IT'S A VERY CRITICAL AND IMPORTANT ROLE TO THE FAMILIES AND TO THE DISTRICT AS A WHOLE AND TO ALSO OUR STATE COMPLIANCE.

AND JUST AS I UNDERSTAND SORT OF THE INTERFACE ISSUES THAT WE'RE PART OF THE OBSERVATION WANTED, AM I CORRECT THAT THIS INTRACK 2 THAT IS A THAT'S NOT OUR SOFTWARE.

THAT'S SOFTWARE FROM WELL, BACK UP A LITTLE BIT AND YOU COULD JUST EXPLAIN A LITTLE BIT MORE THE INTERFACE CHALLENGES THAT WE'RE HAVING THAT'S REQUIRING NURSES TO MANUALLY IMPLEMENT THE DATA RATHER THAN HAVING AN ELECTRONIC INTERFACE.

SO I. I HAVE SOME POSITIVE NEWS ON THAT THAT'S ACTUALLY NOW IMPLEMENTED.

WONDERFUL SO FOR EXAMPLE WE WENT FROM HAVING A LITTLE OVER 4,000 KIDDOS THAT WE WERE HAVING DIFFICULTY PULLING IN RECORDS TO WE FOUND OVER 2,000. SO IT'S BEEN A HUGE, HUGE HELP SINCE WE WERE ABLE TO GET THAT INTEGRATED AND YES, SIR, YOU ARE, YOU ARE CORRECT THAT SOFTWARE IS ACTUALLY BELONGS TO THE STATE OF TEXAS.

SO IT'S THEIR REGISTRATION THAT HOLDS ALL THE IMMUNIZATION RECORDS.

EXCELLENT. SOUNDS LIKE GREAT PROGRESS. WELL THANK YOU. I DON'T HAVE ANY MORE QUESTIONS, I APPRECIATE IT. I HAVE A COUPLE QUESTIONS. IN THE INTEGRATION, IT LOOKS LIKE YOU HAVE TO GO FROM SCHOOLMINT TO POWERSCHOOL TO AUGUST.

IS THAT CORRECT? SO. CORRECT. AND SO AS YOU THINK ABOUT, AS YOU THINK ABOUT EFFICIENCY AND, YOU KNOW, GAPS, RIGHT WHERE THINGS CAN GO AWRY.

IS THAT SOMETHING YOU CONSIDER WHEN YOU GO TO YOUR NEXT, YOU KNOW, NEGOTIATION OF CONTRACTS AND SO FORTH? YES, ABSOLUTELY. SO LIKE, SO, AND THE REASON WHY WE GO FROM FOLLOW THAT PROCESS IS BECAUSE SCHOOLMINT IS WHERE THE PARENTS OR GUARDIANS UPLOAD THEIR IMMUNIZATION RECORDS WHEN THEY ENROLL.

AND WE'VE BEEN WORKING OR COLLABORATING WITH EDTECH AND THEY HAVE BUILT US A REPORT THAT WAY THE NURSES CAN JUST PULL DOWN THE REPORT AND ACTUALLY EXTRACT THOSE IMMUNIZATION RECORDS. SO THAT IS GOING TO BE THAT'S ACTUALLY READY TO GO THAT WAY.

FOR 26-27 SCHOOL YEAR. SO IT SOUNDS LIKE THERE WERE A COUPLE OF INEFFICIENCIES THAT THROUGH THE AUDIT THAT YOU ALL HAVE BEEN ABLE TO ADDRESS AND BRIDGE ONE WITH THE STATE SYSTEM AND ONE WITH THE SORT OF INTEGRATION OF THE THREE SYSTEMS. YES ABSOLUTELY.

WILL BE INCLUDED AND NOTHING, NOTHING MORE. ABSOLUTELY.

I LIKE THE WAY I LIKE THE WAY THROUGH THE REPORT THAT THE DIFFERENT DEPARTMENTS WORK TOGETHER AND THAT YOU ALL ARE THINKING ABOUT HOW TO MAKE IT AS EFFICIENT AND SAFE CYBERSECURE AS POSSIBLE. THANK YOU. AND NO FURTHER QUESTIONS.

THANK YOU. TRUSTEE CURRIE, ROUND TWO? YEAH. JUST ONE QUICK FOLLOW UP.

I WAS LOOKING AGAIN AT SORT OF THE CAUSE SECTION THAT SORT OF TALK ABOUT SOME OF THE CHALLENGES WITH THE PROCUREMENT PROCESS WHERE THERE MAY NOT HAVE NECESSARILY BEEN SOME ALIGNMENT WITH WHAT WAS AS I READ IT. DURING THE PROCUREMENT, THERE MAY NOT HAVE BEEN AS OPTIMAL ALIGNMENT AS WE WOULD HAVE LIKED BETWEEN WHAT WE'RE

[00:10:04]

I'M NOT EXACTLY SURE HOW THAT PROCESS WORKED, BUT I'M JUST CURIOUS IF THERE HAVE BEEN DISCUSSIONS OR HOW THE INTERACTION BETWEEN YOUR DEPARTMENT AND PROCUREMENT HAS. HAS THAT IMPROVED SO THAT IN THIS NEXT ROUND OF CONTRACTS, WHEN YOU COME OUT, YOU'LL BE ABLE TO WORK WITH THEM TO MORE GET SOMETHING THAT BETTER ALIGNS WITH WHAT YOUR NEEDS ARE.

IF YOU COULD TALK ABOUT THAT A LITTLE BIT. YEAH.

YES, SIR. I BELIEVE SO. THE LEADERSHIP WITHIN OUR PROCUREMENT DEPARTMENT HAS CHANGED SIGNIFICANTLY IN THE RELATIONSHIP HAS MOST DEFINITELY IMPROVED.

SO YES, I BELIEVE THAT'LL MAKE A HUGE DIFFERENCE THE NEXT TIME WE GO OUT FOR RFP.

WELL WE'RE LOOKING FORWARD TO SEEING THE RESULTS OF THAT. DURING THE NEXT TIME IT'S UP IN FRONT OF US AS A BOARD. SO THANK YOU.

THANK YOU. THANK YOU. TRUSTEE CURRIE. MR. LEWIS.

TRUSTEE CURRIE JUST KIND OF TOUCHED ON KIND OF AN AREA THAT I WANTED TO JUST SEE IF I CAN GET A LITTLE MORE BACKGROUND ON, BECAUSE AS I STEP BACK AND LOOK AT THINGS KIND OF IN THIS TOTALITY, IT DOES FEEL LIKE THERE WERE A NUMBER OF THINGS THAT WERE KIND OF MISSED IN VARIOUS STAGES OF THIS, YOU KNOW, RFP YOU KNOW, THE EXECUTION AND THE KIND OF SOME OF THE YOU KNOW, VENDOR MANAGEMENT AND OVERSIGHT ASPECTS OF IT.

SO YOU KIND OF I'M SORRY, I CAN'T REMEMBER HER NAME.

THE LADY KIND OF DRESSED SOME OF THAT. BUT CONSIDERING THAT THIS WAS WE ENTER INTO THIS CONTRACT, YOU KNOW, JANUARY 2024, IT WENT INTO EFFECT AUGUST 2024.

AND WE'RE TWO YEARS LATER ALMOST. AND NOW WE'RE TALKING ABOUT TRYING TO ADDRESS YOU KNOW, INTEGRATION ISSUES.

WE'RE TALKING ABOUT, YOU KNOW, FUNCTIONALITIES AND TOOLS THAT AREN'T IN USE.

WE'RE SEEING THAT THERE ARE CERTAIN THINGS WITHIN THE CONTRACT THAT WASN'T ADEQUATELY ADDRESSED.

IT JUST FEELS LIKE THEY'RE JUST KIND OF SOME THINGS THAT WERE MISSED ALONG THE WAY.

SO YOU KIND OF TOUCHED ON THAT, BUT IF THERE'S SOMETHING OR SOME ADDITIONAL CONTEXT THAT YOU'RE ALL THAT YOU CAN OFFER THAT CAN HELP AND MAKE SURE THAT I'M NOT MISSING THE MARK, I'LL GIVE IT TO YOU TO KIND OF SPEAK ON.

NO, I'M SORRY, I DIDN'T. LET ME. IF I COULD RESTATE MR. LEWIS AND MAKE SURE, BECAUSE IT'S A LITTLE DIFFICULT TO HEAR YOU.

SO I WANT TO BE CLEAR ON THE QUESTION BEFORE MY STAFF RESPONDS.

SO IF YOU'LL LET US KNOW IF WE CAPTURED YOUR QUESTION CORRECTLY.

I THINK THE QUESTION, MS. FINLEY, THAT IS BEING POSED IS THIS CONTRACT IS ALMOST NOW TWO YEARS IN EFFECT FROM WHEN IT WENT OUT FOR RFP. AND THERE ARE SOME ITEMS THAT INEFFICIENCIES THAT ARE INTERNAL AUDIT OBVIOUSLY IDENTIFIED IN THIS PARTICULAR REPORT.

SO I BELIEVE IF I UNDERSTOOD CORRECTLY, THE QUESTION MR. LEWIS IS ASKING US IS HOW CAN WE, YOU KNOW. HOW DID.

HOW DID. KIND OF HOW DID THAT HAPPEN? IN TERMS OF WE HAVE AN RFP AND THERE ARE THINGS WE PAID FOR THAT WE DIDN'T USE.

AND NOW THERE'S THINGS WE'VE RECOGNIZED AND THERE WAS SOME INTERFACING ISSUES.

WHAT CAN WE DO TO IMPROVE THAT PROCESS? OR HOW DID IT GET TO, YOU KNOW, HOW WE HAD THESE INEFFICIENCIES? AND SEE, COULD YOU, COULD YOU ADDRESS THAT FIRST? LET ME SEE, DID I CAPTURE THE QUESTION APPROPRIATELY, MR. LEWIS? YES, MA'AM. THANK YOU. COULD YOU ANSWER THAT, MS. FINLEY? ABSOLUTELY. SO FOR SURE THERE WERE SOME LESSONS LEARNED GOING THROUGH THIS PROCESS.

AND ONE OF THEM WAS, IS TO FROM ONE TO WORK MUCH MORE CLOSELY WITH EDTECH GOING THROUGH THIS PROCESS AND TO SECURE A PROJECT MANAGER ALONG THE WAY AS WELL THROUGH THE, THROUGH THE NEXT RFP MOVING FORWARD. I THINK THAT WOULD BE A GREAT HELP FOR THE NEXT RFP.

YES. MOST DEFINITELY. AND IT TOOK US WITH IMPLEMENTATION A LOT OF THE, THE OR NOT SOME OF THE ISSUES THAT WE FOUND DID NOT COME OUT UNTIL WE WERE MOVING THROUGH THE IMPLEMENTATION PROCESS.

AND THAT THAT TOOK US ABOUT A YEAR TO, TO GO THROUGH THAT IMPLEMENTATION PROCESS.

SO SOME OF THE, FOR LACK OF BETTER TERMINOLOGY, THE BUGS, IF YOU WILL, DIDN'T START COMING OUT UNTIL WE WERE GOING THROUGH THAT PROCESS.

THANK YOU. AND I DO HAVE ONE QUICK FOLLOW UP QUESTION.

AND THIS IS IN REGARDS TO THE PARENT PORTAL FEATURE THAT WE'RE NOT GOING TO USE.

SO I SEE THAT THE CONCERN WAS RELATED TO PRIVACY AND THE RISK OF PARENTS INADVERTENTLY ACCESSING OTHER STUDENTS SENSITIVE HEALTH INFORMATION FROM WHAT YOU GUYS WERE ABLE TO DETERMINE, IS THAT A FLAW OR A WEAKNESS WITHIN THE PLATFORM ITSELF,

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SO IT WAS A COMBINATION OF CONFIGURATION. AND ANOTHER ONE OF THOSE ISSUES THAT WE FOUND AS WE WERE GOING THROUGH THE IMPLEMENTATION PROCESS.

SO WHEN WE WERE I GUESS I'M NOT TECHNOLOGY CERTIFIED.

I APOLOGIZE IF I'M USING THE WRONG VERBIAGE AUGUST PLATFORM AS THEY WERE TALKING TO EACH OTHER THAT'S WHEN AND GOING THROUGH THAT IMPLEMENTATION PHASE, THAT'S WHEN WE CAUGHT THAT POTENTIAL ISSUE. SO WE REACHED OUT TO OUR EDTECH AND THEY KIND OF TOOK A DEEPER DIVE AT THAT AND SAID IT COULD BE A POTENTIAL ISSUE.

AND OF COURSE WE, OF COURSE WE HAD A CONCERN WITH THAT.

SO THAT'S WHEN WE KIND OF PUT THAT ON PAUSE. AND OKAY, LET'S WAIT, LET'S PUT THAT ON PAUSE AND KEEP GOING THROUGH THE IMPLEMENTATION PROCESS AND WE'LL REVISIT THAT.

SO THAT'S WHEN THE DECISION WAS MADE. YOU KNOW WHAT, WHEN IT COMES BACK TO RENEGOTIATION OF THE CONTRACT, WHICH IS COMING UP, LIKE I SAID EARLIER IN JANUARY THAT THAT'S WHY I WOULD LIKE TO NOT MOVE FORWARD WITH THAT AND DROP THAT PIECE OF THE CONTRACT.

THAT'S VERY HELPFUL. AND JUST FROM MY UNDERSTANDING, IS AUGUST, THE KIND OF THE SYSTEM OF RECORD IS THAT CONSIDERED SCHOOLMINT? HOW DOES THAT COME INTO PLAY? NO, SIR. THAT THAT PIECE OF THE THAT'S NOT, NOT RELATED TO THE SCHOOLMINT.

OKAY. YEAH. OKAY. THANK YOU. ANY FURTHER QUESTIONS? ALL RIGHT. THEN WE WILL VOTE. ALL THOSE IN FAVOR, PLEASE CAST YOUR VOTES BY RAISING YOUR HANDS.

ONE MORE REPORT. OH, SORRY ABOUT THAT. NEXT REPORT PLEASE.

THANK YOU. TRUSTEES. TRUSTEES, WE HAVE ONE MORE REPORT.

CONTINUOUS AUDIT. AND IT'S CONTINUED TRANSACTION REVIEWS.

WHAT WE DO ON THIS AUDIT. BOND FUNDED CONSTRUCTION PROJECTS FOR THE PERIOD JULY 1ST THROUGH DECEMBER 31ST.

MY SENIOR STAFF MEMBER, ENRIQUE FUENTES, WORKED ON THIS CONSTRUCTION PROJECT.

WE HAVE CHIEF EXCUSE ME. GOOD AFTERNOON, TRUSTEES AND SUPERINTENDENT.

MY NAME IS ENRIQUE FUENTES. I AM A SENIOR AUDITOR WITH THE OFFICE OF INTERNAL AUDIT.

I AM HERE TO DISCUSS THE CONTINUOUS AUDIT BOND FUNDED CONSTRUCTION PROJECTS FOR JULY 1ST THROUGH DECEMBER 31ST OF 2025.

THIS AUDIT OIA CONTINUES TO SUPPORT CONSTRUCTION SERVICES BY TESTING SAMPLE SELECTIONS OF CONTINGENCY ALLOWANCE, EXPENDITURE AUTHORIZATIONS, APPLICATIONS FOR PAYMENTS, PROJECT CLOSEOUTS, AND JOB ORDER CONTRACTING APPROVED FROM JULY 1ST THROUGH DECEMBER 31ST, 2025. FOR DETAILS ABOUT SAMPLE SIZES AND VALUES, PLEASE REFER TO PAGES 6 THROUGH 8 OF THE REPORT.

THIS AUDIT DID NOT IDENTIFY ANY ISSUES REQUIRING MANAGEMENT RESPONSES.

THANK YOU. TRUSTEE CURRIE. WELL, SO MY DAY JOB IS AS A LITIGATOR, A TRIAL LAWYER REPRESENTING CLIENTS RELATED TO CONSTRUCTION DISPUTES.

AND SO SEEING AN ENTIRE SIX-MONTH PERIOD IN WHICH YOU'RE COMING BACK AND YOUR CONTROLS ARE WORKING WELL ENOUGH THAT WE'RE NOT SEEING ANY OBSERVABLE ISSUES.

I GET I GET PAID TO DEAL WITH SITUATIONS WHEN THAT DOESN'T GO WELL.

AND SO JUST A COMMITMENT TO I COMMEND YOU, CHIEF [INAUDIBLE], AND YOUR TEAM FOR.

THAT MEANS YOU HAVE VERY GOOD CONTROLS IN PLACE. IT MEANS YOU HAVE BUILT THROUGH PROCUREMENT RELATIONSHIPS WITH GOOD VENDORS WHO WORK WITH YOU TRANSPARENTLY.

AND THEN YOU KNOW, YOU THEN MANAGE THOSE RELATIONSHIPS BECAUSE AS SOMEONE WHO FIGHTS OVER THESE TYPES OF CONTRACTS ALL THE TIME, GOOD RELATIONSHIPS ARE AS IMPORTANT AS ANYTHING ELSE AND HAVING GOOD OUTCOMES. SO REALLY, I JUST WANTED TO SAY PRIMARILY CONGRATULATIONS TO YOU AND YOUR TEAM FOR A GOOD CLEAN SIX-MONTHS. I AM THIS IS SORT OF A CURIOSITY ABOUT THE METHODOLOGY.

IS THERE A POINT IN TIME IN WHICH WE REVIEW CHANGE ORDER REQUESTS, WHICH ARE DIFFERENT THAN SORT OF CONTINGENCY REQUESTS? FOR IS THAT PART OF YOUR AUDIT PROCESS AT ALL? IT'S NOT IN THIS DOCUMENTATION. I'M JUST CURIOUS.

AND WE CAN TAKE THIS UP OFFLINE IF WE NEED TO.

WE DIDN'T INCLUDE THOSE IN THIS AUDIT TRUSTEE.

THANK YOU. I'M JUST CURIOUS. THANK YOU. NO FURTHER QUESTIONS. THANK YOU TRUSTEE CURRIE.

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CAN YOU DELINEATE KIND OF THE WORK THAT AN EXTERNAL AUDITOR DOES VERSUS THE WORK THAT YOU DID? JUST FOR CLARIFICATION? YES. TRUSTEE WEINBERG, OUR TRUST, OUR PARTNER IN CONSTRUCTION AUDITING, TOWNSEND ASSOCIATES, SPECIFICALLY, HAS BEEN WORKING ON SEYMOUR CONTRACTS OVER THE LAST, FIVE YEARS NOW? SO THAT'S BEEN THEIR SCOPE. THEY ALSO HAS HELPED US INTERNALLY ON CSPS AND HELPING SET SOME OF THESE PROCESSES TO DO PART OF THE WORKLOAD INTERNALLY. GREAT. THANK YOU FOR THE CLARIFICATION.

AND THEN AS A FOLLOW UP QUESTION TO TRUSTEE CURRIE'S WILL YOU LOOK AT CHANGE ORDERS GOING FORWARD AS A RESULT OF THE QUESTION, OR IS THAT AN AREA OF RISK TO BE LOOKED AT? YES, MA'AM. WE'LL INCLUDE IT. GREAT. GREAT. WELL, AND AGAIN, ALSO ECHOING TRUSTEE CURRIE'S NEW OBSERVATIONS.

THAT'S IT'S IMPRESSIVE. AND I APPRECIATE THE EFFORT THAT YOU PUT IN TO LOOK AT THE VOLUMINOUS BOND WORK. SO THANK YOU. ANY OTHER QUESTIONS, MR. LEWIS? JUST A QUICK FOLLOW UP WELL, JUST BECAUSE I BROUGHT UP THE SUBJECT AND WE'VE TALKED ABOUT A LITTLE BIT MORE, I WANT TO MAKE SURE THE PUBLIC IS SORT OF UNDERSTANDS WHAT WE'RE TALKING ABOUT. SO IN A CONSTRUCTION CONTRACT THERE'S TYPICALLY CONTINGENCIES WHICH ARE PRE-APPROVED SORT OF BUCKETS OF MONEY THAT YOU'RE, YOU KNOW, YOU'RE GOING TO SPEND FROM AND YOU NEED SOME AUTHORIZATION TO BE ABLE TO SPEND FROM THAT BUCKET. SO A CLASSIC EXAMPLE MIGHT BE YOU HAVE A CONTINGENCY FOR THE COUNTERTOPS IN YOUR HOME, AND THEN YOU HAVE TO SELECT WHICH ONE YOU'RE GOING TO USE.

SEPARATE FROM THAT IT'S A CHANGE ORDER. THAT'S WHERE YOU KNOW, THE, THERE'S AN AGREED UPON TYPICALLY CHANGE THAT GOES BEYOND THE INITIAL DOLLAR AMOUNTS AGREED TO IN THE CONTRACT. AND THEN THERE'S A THIRD CATEGORY, WHICH WE HOPE WE DON'T SEE A LOT, WHICH ARE SORT OF OWNER DIRECTED CHANGES WHERE THERE MAY NOT BE AGREEMENT, BUT WE INSTRUCT THEM TO BE CHANGED EITHER.

MY ONLY COMMENT WOULD BE I DEFER TO THE AUDIT TEAM TO EVALUATE THE METHODOLOGY THAT'S APPROPRIATE.

AND I JUST RAISED, YOU KNOW, FOR YOU TO MAKE THAT CALL.

AND IF YOU DECIDE TO INCLUDE THAT, PLEASE DO SO.

AND IT SOUNDS LIKE IT'S SOMETHING YOU'LL CERTAINLY CONSIDER, BUT I ALSO DON'T WANT TO COMMIT YOU TO SOMETHING BEFORE YOU HAVE TIME TO SIT DOWN AND TALK WITH THE TEAM ABOUT YOUR METHODOLOGY AND WHAT'S APPROPRIATE. SO I JUST WANTED TO ADD THAT LAYER. FANTASTIC.

ALL RIGHT. IF THERE ARE NO FURTHER QUESTIONS, THEN WE WILL CAST OUR VOTES.

ALL THOSE IN FAVOR, PLEASE CAST YOUR VOTES BY RAISING YOUR HANDS.

NONE OPPOSED. MOTION PASSES 2-0. YOU'VE JUST ADOPTED THE MOTION TO ACCEPT AND MAKE FINAL INTERNAL AUDIT REPORTS.

WE'LL NOW GO BACK TO SECTION. I GUESS, TO CLOSE SESSION.

ALL RIGHT. GREAT. GOING BACK TO SECTION 5. CLOSED SESSION, THE BOARD WILL RETIRE TO CLOSED SESSION

[5. CLOSED SESSION - The Board will retire to closed session pursuant to Texas Government Code Section 551 concerning the following sections:]

551.129 TO CONSULT WITH ITS ATTORNEYS BY USE OF TELEPHONE CONFERENCE CALL, VIDEO CONFERENCE CALL OR COMMUNICATIONS OVER THE INTERNET IN AN OPEN MEETING AND OR CLOSED MEETING. THE BOARD WILL NOW RETIRE TO CLOSED SESSION.

THE PUBLIC AND STAFF ARE WELCOME TO STAY IN THIS ROOM OR CONNECTED TEAMS WHILE THE BOARD LEAVES THE MEETING TO ATTEND THE CLOSED SESSION. THE PUBLIC PORTION OF THE MEETING WILL RESUME AFTER CLOSED SESSION. THE BOARD WILL RETIRE TO CLOSED SESSION PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551. I JUST READ THIS. CONCERNING ANY ALL PURPOSES PERMITTED BY THE ACT, INCLUDING BUT NOT LIMITED TO THE FOLLOWING TEXAS GOVERNMENT CODE SECTIONS 551.074.

DELIBERATE, APPOINTMENT, EMPLOYMENT EVALUATION, REASSIGNMENT DUTIES, DISCIPLINE. DISCIPLINE OR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEE INCLUDING THE 25-26 PERFORMANCE EVALUATION OF THE CHIEF INTERNAL AUDIT OFFICER AND RESULTS.

AND 551.129 TO CONSULT WITH ITS ATTORNEYS BY USE OF THE TELEPHONE, CONFERENCE CALL, VIDEO CONFERENCE CALL OR COMMUNICATIONS OVER THE INTERNET.

AN OPEN MEETING AND OR CLOSED MEETING TIME NOW IS 4:36.

WE'RE IN CLOSED SESSION. NOW 5:07 AND WE ARE BACK IN OPEN SESSION.

WE ARE NOW ON 8. ACTION ITEMS. ACTION ITEMS NUMBER 8 ON THE AGENDA.

[8. ACTION ITEMS (Part 2 of 2)]

YES. IF YOU COULD PLEASE ANNOUNCE NO ACTION WAS TAKEN IN CLOSED SESSION. THANK YOU SO MUCH. NO ACTION WAS TAKEN IN CLOSED SESSION. AND NOW WE'RE GOING TO MOVE ON TO NUMBER 8.

8.1 WE ARE GOING TO CONSIDER AND TAKE POSSIBLE ACTION TO APPROVE THE CHIEF INTERNAL AUDITOR PERFORMANCE EVALUATION FOR THE 25-26 SCHOOL YEAR AND ANY RECOMMENDED SALARY ADJUSTMENTS BY THE AUDIT COMMITTEE. DO I HAVE A MOTION TO APPROVE THE CHIEF INTERNAL AUDITOR PERFORMANCE EVALUATION FOR THE 25-26 SCHOOL YEAR AND ANY RECOMMENDED SALARY

[00:25:03]

SO MOVED. DO I NEED TO SAY ANYTHING WITH MORE DETAILS OR MORE SPECIFICITY THAN THAT? THANK YOU. I SECOND. SO IT'S BEEN MOVED BY TRUSTEE CURRIE AND SECONDED BY TRUSTEE WEINBERG, THAT WE APPROVE THE CHIEF INTERNAL AUDITOR OF PERFORMANCE EVALUATION FOR THE 25-26 SCHOOL YEAR AND ANY RECOMMENDED SALARY ADJUSTMENT BY THE AUDIT COMMITTEE. IS THERE A DISCUSSION? THEN WE'LL CAST OUR VOTES BY RAISING OUR HANDS, IF YOU'RE IN FAVOR OF IT.

NONE OPPOSED. MOTION PASSES 2-0. YOU'VE JUST ADOPTED THE MOTION TO APPROVE THE CHIEF INTERNAL AUDITOR PERFORMANCE EVALUATION FOR THE 25-26 SCHOOL YEAR AND ANY RECOMMENDED SALARY ADJUSTMENT BY THE AUDIT COMMITTEE. WE'LL NOW MOVE TO 8.2.

CONSIDER AND TAKE POSSIBLE ACTION TO APPROVE THE CHIEF INTERNAL AUDITOR PERFORMANCE EVALUATION FOR 25. FOR FISCAL YEAR 26-27, AND TO PRESENT IT TO THE FULL BOARD OF TRUSTEES FOR APPROVAL. DO I HAVE A MOTION TO APPROVE THE CHIEF INTERNAL AUDITOR PERFORMANCE EVALUATION FORM FOR FISCAL YEAR 26-27 TO PRESENT TO THE FULL BOARD OF TRUSTEES FOR APPROVAL.

SO MOVED. I SECOND, IT'S BEEN MOVED BY TRUSTEE CURRIE AND SECONDED BY TRUSTEE WEINBERG THAT WE APPROVE THE CHIEF INTERNAL AUDITOR PERFORMANCE EVALUATION FORM FOR FISCAL YEAR 26-27 TO PRESENT TO THE FULL BOARD OF TRUSTEES FOR APPROVAL.

IS THERE DISCUSSION? THEN WE'LL CAST OUR VOTES.

ALL THOSE IN FAVOR, PLEASE CAST YOUR VOTES BY RAISING YOUR HANDS. ANY OPPOSED? MOTION PASSES 2-0. WE'VE JUST ADOPTED THE MOTION TO APPROVE THE CHIEF INTERNAL AUDITOR PERFORMANCE EVALUATION FORM FOR FISCAL YEAR 26-27 TO PRESENT TO THE FULL BOARD OF TRUSTEES FOR APPROVAL. HAVING ALREADY COMPLETED 8.3, WE WILL NOW MOVE TO NUMBER 9 ADJOURNMENT.

THE TIME IS 5:09 P.M. AND THIS MEETING IS ADJOURNED.

* This transcript was compiled from uncorrected Closed Captioning.