[1. Notice and Return] [00:00:06] IT'S 4:30 AND WE HAVE A QUORUM IN. THE MEETING HAS BEEN DULY POSTED. [2. Moment of Silence and Pledge of Allegiance] GOOD AFTERNOON, WELCOME TO THE AUDIT COMMITTEE MEETING OF THE DALLAS INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES, PLEASE STAND AND JOIN US FOR A MOMENT OF SILENCE AND REMAIN STANDING FOR THE PLEDGE OF ALLEGIANCE AND A SALUTE TO THE TEXAS FLAG. [3. Acknowledgements] THE FOLLOWING COMMUNITY MEMBERS ARE IN ATTENDANCE. [4. Public Forum - Speakers to Agenda Items] IN ORDER FOR THE BOARD TO HOLD THIS MEETING IN AN EFFECTIVE MANNER, I WANT TO LET IT BE KNOWN THAT THIS MEETING WILL BE CONDUCTED IN AN ORDERLY FASHION, AND ASK THE PUBLIC TO ABIDE BY THE RULES OUTLINED IN BOARD POLICY BED LOCAL PERTAINING TO PUBLIC PARTICIPATION. IT'S A CRIMINAL OFFENSE FOR A PERSON WITH INTENT TO PREVENT OR DISRUPT A LAWFUL MEETING, TO SUBSTANTIALLY OBSTRUCT OR INTERFERE WITH THE ORDINARY CONDUCT OF A MEETING BY PHYSICAL ACTION, VERBAL UTTERANCE, AND THEREBY CURTAIL THE EXERCISE OF OTHERS THEIR FIRST AMENDMENT RIGHTS. SPEAKERS ARE CAUTIONED THAT WHAT THEY SAY COULD VIOLATE THE RIGHTS OF OTHERS UNDER THE LAW OF DEFAMATION OR INVASION OF PRIVACY. AND IF THEY'RE UNSURE OF THE LEGAL EFFECT OF THEIR REMARKS, THEY MAY WANT TO SEEK LEGAL ADVICE PRIOR TO THE UTTERANCE. ANY PERSON WHO BECOMES BOISTEROUS, DISRUPTIVE, OR FAILS TO ABIDE BY THE RULES OF THIS ASSEMBLY WHILE ADDRESSING THE BOARD OR WHILE ATTENDING THIS MEETING, SHALL BE ASKED TO LEAVE. FAILURE TO LEAVE WHEN REQUESTED TO DO SO, MAY RESULT IN THE PERSON BEING ESCORTED FROM THE MEETING AND SUBJECT TO ARREST. OUR AGENDA NOW CALLS FOR THE PUBLIC FORUM SEGMENT OF OUR MEETING. HOWEVER, I WAS INFORMED THAT NO ONE SIGNED UP TO SPEAK. MOVING TO SECTION FIVE IN THE AGENDA CLOSED SESSION, THE BOARD WILL NOT RETIRE TO CLOSED SESSION TODAY. WE'RE NOW ON TO SECTION SIX REPORTS. WE'LL START WITH 6.1. [6. Reports] THE REPORT ON THE DISTRICT FINANCIAL UPDATE FROM CHIEF RAMOS, THE CFO. FINANCIAL SERVICES. TRUSTEE WEINBERG, MEMBERS OF THE COMMITTEE, WE HAVE BEFORE YOU THE MAY BUDGET AMENDMENT REPORT. AND I JUST WANT TO BRIEFLY SUMMARIZE THE REPORT. AS OF THE END OF MAY, JUST TO GIVE A BRIEF SUMMARY, THE BOARD ADOPTED A BUDGET WITH AN ORIGINAL DEFICIT OF $187.8 MILLION THUS FAR THROUGH THE END OF MAY, WE HAVE ADDED FROM ASSIGNED FUND BALANCE ADDITIONAL EXPENDITURES OF 14.4 MILLION. ON PAGE TWO, YOU HAVE DETAILS OF WHAT THOSE $14.4 MILLION WERE IN ADDITIONAL EXPENDITURES. THE MAJORITY OF THOSE CAME FROM PO ROLLOVERS. I DO HAVE SOME POSITIVE NEWS FROM THE ORIGINAL ADOPTED BUDGET. I WILL GIVE THIS SAME NUMBER AT THE MAY 22ND PUBLIC MEETING WITH THE BUDGET. SO ORIGINALLY WE ADOPTED $187.8 MILLION DEFICIT. BUT BECAUSE WE HAVE REALLY KEPT AN EYE ON OUR EXPENDITURES, WE'VE REALLY LOOKED AT VACANCIES SLOWED DOWN EXPENDITURES THROUGHOUT THE YEAR. WE ARE NOW PROJECTING AN OVERALL DEFICIT OF $1.04 MILLION. SO WE'VE REALLY REDUCED THAT OVERALL DEFICIT FOR NEXT YEAR. SO $1.04 BILLION. YES. THANK YOU FOR THE UPDATE. THAT'S A THAT'S A LOT OF BELT TIGHTENING AND CAREFUL OVERSIGHT OF THE DISTRICT'S FINANCIAL RESOURCES. THANK YOU. ANY QUESTIONS? TRUSTEE CURRIE. CHIEF RAMOS, JUST WITH THAT REDUCTION, WHICH IS GREAT. [00:05:07] THAT'S 80 MILLION OR MORE, IF I'M NOT MISTAKEN. THAT'S CORRECT. HAS THERE BEEN ANY ASSOCIATED REDUCTION IN THE SERVICES THAT WE'RE PROVIDING AS A DISTRICT ALONG WITH THAT OR WE'RE ABLE TO MAINTAIN OUR INITIATIVES THAT WE'VE PURSUED EVEN WITH THOSE SAVINGS? SO THE ULTIMATE GOAL IS TO REALLY IMPACT THE CAMPUSES AS LEAST AS POSSIBLE. SO THE MAJORITY OF THOSE REDUCTIONS HAVE OCCURRED AT THE CENTRAL OFFICE OPERATIONAL LEVEL. AND SO THE GOAL IS TO IMPACT STUDENT SERVICES AS LEAST AS POSSIBLE. SO THERE HAVE BEEN NO IMPACT TO STUDENT SERVICES WITH THOSE REDUCTIONS. THANK YOU. THANK YOU. AND THANK YOU FOR THE DETAILS. YOU PROVIDED IN THE BRIEFING, AND WE'LL LOOK FORWARD TO SEEING THAT AT THE BOARD MEETING AS WELL. WE'LL MOVE ON TO 6.2 REPORT ON THE FISCAL YEAR 24-25 EXTERNAL AUDIT. GOING TO SWITCH CHAIRS. THANK YOU, CHIEF RAMOS. SO WE WANTED TO GIVE A REVIEW OF THE ANNUAL FINANCIAL AUDIT SCOPE AND PERFORMANCE. BASICALLY WHAT THE EXTERNAL AUDITORS LOOK AT WHEN THEY PERFORM OUR ANNUAL AUDIT FOR THE FISCAL YEAR ENDED JUNE 30TH, 2025. AND SO OUR EXTERNAL AUDITORS, WEAVER AND TIDWELL, WILL CONDUCT THEIR AUDIT FOR OUR FISCAL YEAR 24-25. THE SCOPE THAT THEY LOOK AT SPECIFICALLY, THEY WANT TO PROVIDE A REASONABLE ASSURANCE THAT THE FINANCIAL STATEMENTS ARE FREE OF MATERIAL MISSTATEMENT, WHICH IS ONE OF THE AREAS THAT AUDITORS LOOK AT. THEY ALSO WANT TO ENSURE THAT THEY LOOK AT THE COMPLETE SINGLE AUDIT, WHICH HAS BOTH COMPLIANCE TESTS AND TESTS OF INTERNAL CONTROLS OVER COMPLIANCE. THEY LOOK AT AN AUDIT CONCLUSION. AND SO THEY'RE GOING TO PROVIDE A REPORT AND OPINIONS BASICALLY ON THE OVERALL FINANCIAL STATEMENTS OF THE DISTRICT. THEY'RE GOING TO LOOK AT INTERNAL CONTROLS AND MAKE SURE THAT THE DISTRICT IS IN COMPLIANCE WITH ALL OF THE LAWS AND REGULATIONS, BOTH FEDERAL AND STATE LAWS, WITH REGARDS TO THE SINGLE AUDIT. AND IF THEY FIND ANY FINDINGS AS THEY PERFORM THE AUDIT, THEY WILL REPORT THOSE. AND IF THEY HAVE ANY RECOMMENDATIONS, THEY WILL INCLUDE THOSE IN THEIR REPORT AS WELL. SO THIS CHART BASICALLY OUTLINES THE OVERALL TIMELINE THAT THEY WILL PERFORM WITHIN THEIR SCOPE. THE AUDIT BEGINS BASICALLY IN MAY. THEY HAVE BEGUN THEIR OVERALL SCOPE AND PLANNING. THE INTERIM WORK, WHICH IS THEIR FIELD WORK, BEGINS IN THE MONTH OF JUNE THROUGH JULY. THEY ARE ON SITE PERFORMING THAT WORK, LOOKING AT OUR REPORTS AND OUR PROCESSES AND PROCEDURES. THE FINAL FIELD WORK, THEIR FINAL. LOOKING AT ALL OF OUR PROCESSES, ALL OF OUR PAPERWORK, ALL OF OUR SAMPLE STUDIES THAT OCCURS IN THE MONTH OF SEPTEMBER AND OCTOBER. AND THEN THEY REPORT FINAL FINDINGS AND REPORT TO THE AUDIT COMMITTEE AND TO THE BOARD IN THE MONTH OF NOVEMBER. SO THAT IS A CRUCIAL DATE. SPECIFICALLY THE MONTH OF NOVEMBER, BECAUSE THAT IS A TIMELINE THAT THEY MUST MEET, ESPECIALLY WITH REGARDS TO COMPLIANCE WITH THE TEXAS EDUCATION AGENCY. WE MUST HAVE A FINAL AUDIT COMPLETE AND TURNED IN TO THE TEXAS EDUCATION AGENCY BY THE MONTH OF NOVEMBER. AND SO WE MUST MAKE SURE THAT AS A DISTRICT, WE MAINTAIN THAT TIMELINE AND HAVE A FINAL AND COMPLETE AUDIT BY THAT MONTH. SO IN THE MONTH OF NOVEMBER, WE DO BRING A FINAL REPORT TO THE AUDIT COMMITTEE. WE REPORT THAT REPORT TO THE AUDIT COMMITTEE, AND THEN WE REPORT IT TO THE FULL BOARD AT THE NOVEMBER BOARD MEETING. ANY DISCUSSIONS ALSO OCCUR AFTER THAT, AND THEN WE PREPARE FOR THE NEXT YEAR'S AUDIT. THROUGHOUT THE PROCESS, WHICH HAS ALREADY BEGUN, WE HAVE WEEKLY MEETINGS WITH OUR AUDITORS. WE HAVE A FOLLOW UP, OUTSTANDING REQUEST THAT THE AUDITOR MAY BE REQUESTING, BUT THE WHOLE PURPOSE OF THESE WEEKLY MEETINGS IS TO MAKE SURE THAT, AGAIN, WE STAY ON TASK WITH OUR TIMELINE. WE WANT TO MAKE SURE THAT WE AND WE PROVIDE THE AUDITOR WITH ALL OF THE REPORTS ANY OUTSTANDING ITEMS THAT THEY REQUIRE. ONE OF THE THINGS THAT WE HAVE TO KEEP IN MIND WITH THESE EXTERNAL AUDITS IS THIS IS NOT ONLY AN AUDIT OF THE FINANCIAL DEPARTMENT, BUT THEY LOOK AT MANY AREAS WITH REGARDS TO COMPLIANCE AND FOLLOWING THE LAWS AND REGULATIONS THAT SCHOOL DISTRICTS MUST COMPLY WITH. [00:10:07] SO THEY LOOK AT MANY DEPARTMENTS. AND SO WE HAVE TO HAVE MEETINGS WITH OUR AUDITORS TO MAKE SURE THAT ALL OF OUR DEPARTMENTS ARE GETTING THE PAPERWORK AND ALL OF THE ITEMS THAT ARE REQUIRED THAT OUR AUDITORS ARE REQUIRED TO LOOK AT. AND SO THESE MEETINGS ARE VERY IMPORTANT, AND WE HAVE TIMELINES, WE HAVE SCHEDULES, AND WE WANT TO MAKE SURE THAT WE ARE UP TO DATE AND MEETING THESE REQUIREMENTS. WE ALSO WANT TO MAKE SURE THAT WE MAINTAIN CONSTANT COMMUNICATION THROUGHOUT THE AUDIT. AGAIN TO MAKE SURE THAT WE MEET OUR DEADLINES. ANY TECHNICAL ACCOUNTING QUESTIONS OR ANY QUESTIONS THAT THE AUDITORS MAY HAVE WITH REGARDS TO OUR PROCESSES AND PROCEDURES, WE WANT TO MAKE SURE THAT WE ANSWER THOSE QUESTIONS AND THEN ALSO THEY REVIEW THE OVERALL AUDIT STATUS WITH US AGAIN, TO MAKE SURE THAT WE ARE ON OUR GOAL TO MEET THE OVERALL COMPLETION OF OUR AUDIT BY THE NOVEMBER TIME FRAME. AND WITH THAT, IF THE AUDIT COMMITTEE HAS ANY QUESTIONS WITH REGARD TO THE SCOPE OF THE AUDIT AND THE TIMELINE. I HAVE A QUICK QUESTION. HOW OFTEN DO WE BID AUDITORS AND HOW LONG HAS WEAVER BEEN OUR AUDITOR? SO WE BID THE AUDIT EVERY FIVE YEARS. OUR CONTRACTS ARE ON A FIVE YEAR CONTRACT. THIS THE LAST TIME THAT WE BID THE EXTERNAL AUDITING CONTRACT WAS ACTUALLY WE AWARDED THIS CURRENT CONTRACT APRIL OF 2024, AND I ACTUALLY DID LOOK THIS UP. WEAVER HAS BEEN OUR AUDITOR FOR THE PAST TEN YEARS. AND I THINK WE HAD THIS CONVERSATION EARLIER. BUT IF YOU'LL REMIND ME, I KNOW THAT THEY HAVE SWITCHED PEOPLE WITHIN WEAVER WHO OVERSEE THE AUDIT, KIND OF AS PER INTERNAL CONTROLS. THAT'S CORRECT. CAN YOU TELL ME A LITTLE BIT ABOUT THAT? SO I BELIEVE IT'S EVERY IT'S ABOUT EVERY FIVE YEARS THAT THEY DO SWITCH THE LEAD AUDITOR. AND THAT'S JUST THE BEST PRACTICE FOR THE FIRM. AND AS FAR AS THE THE ACCOUNTANTS AND AUDITORS THAT DO THE DAY TO DAY AUDITING OF THE DISTRICT'S BOOKS, THAT USUALLY OCCURS PROBABLY EVERY 2 TO 3 YEARS JUST BECAUSE OF THE SWITCH IN PERSONNEL. GREAT. ANY OTHER QUESTIONS? ALL RIGHT. THANK YOU. THANK YOU. NEXT UP WE HAVE SECTION 6.3 THE REPORT ON THE STATUS OF AUDIT FOLLOW UP. SORRY. TRUSTEES AND DOCTOR LEER, WE'VE EXAMINED TEN ITEMS THAT WERE DUE FOR FOLLOW UP WORK BASED ON THEIR IMPLEMENTATION GUIDELINE. AND I'M GLAD TO REPORT THAT ALL TEN ITEMS ARE IN THE GREEN SHOWING IMPLEMENTED IN THIS REPORT. THEY COME FROM VARIOUS AUDITS OVER THE LAST YEAR OR YEAR AND A HALF. I'D BE GLAD TO ANSWER ANY QUESTIONS. THANK YOU FOR THE UPDATE. ANY QUESTIONS? NONE HERE. THANK YOU FOR THE THOROUGH REPORT. NEXT UP WE HAVE THE SECTION 6.4 REPORT ON THE DISTRICT HOTLINE. YES, TRUSTEES. AGAIN I THINK I'M SUPPOSED TO INTRODUCE MYSELF INTO THE MIC. ROBERT RUBEL, CHIEF INTERNAL AUDITOR FOR THE FILM. HOTLINE REPORT. WE RAN THIS AS OF JANUARY 25TH. THAT WAS A THREE MONTH PERIOD FROM JANUARY 20TH 5TH TO APRIL 25TH, EXCUSE ME. THAT'S A THREE MONTH PERIOD COMPARED TO THE PRIOR THREE MONTH PERIOD. AND I'M ON PAGE ONE. WE ARE A LITTLE OVER 100 ITEMS INCREASE. NOT UNEXPECTED THIS TIME OF YEAR. WE USUALLY SEE THIS LATE SPRING SEASON WITH A LITTLE BIT OF AN UPTICK. BUT ON PAGE TWO, IT SHOWS THE TOTAL COUNT BY CATEGORY OVER THE LAST THREE YEARS. AND THEN ON PAGE THREE YOU CAN SEE OUR ENDING INVENTORY IS 74 ITEMS. AND MORE IMPORTANTLY, THOSE ARE JUST FROM THE LAST TWO MONTHS, VERY FEW FROM MARCH, BUT THE MAJORITY FROM APRIL, WHICH MEANS THEY'RE BEING ADDRESSED AND RESOLVED IN A TIMELY MANNER. THANK YOU FOR THE UPDATE. I ALSO WANT TO MAKE SURE CHRIS LEWIS, I THINK YOU'RE ON THE ZOOM. IF YOU HAVE ANY QUESTIONS, JUST MAKE SURE AND CHIME IN. [00:15:03] BUT ANY QUESTIONS ON THE HOTLINE STATUS REPORT. WHILE YOU'RE WHILE WE'RE CONTEMPLATING, I DO HAVE A QUICK QUESTION. I NOTICED THE EMPLOYEE MISCONDUCT. AS YOU SAID, IT KIND OF TICKS UP THROUGH THE YEAR, BUT I ALSO NOTICED IT TICKED UP YEAR OVER YEAR. WHAT'S THE UNDERLYING SITUATION? WELL, EMPLOYEE MISCONDUCT IS JUST THAT. IT'S KIND OF A BIG BUCKET, IF YOU WILL, FOR THINGS THAT ARE NOT SEXUALLY CHARGED AND IF MEANING TITLE NINE FFH, THOSE KIND OF THINGS MORE ALONG THE LINES OF IT COULD BE ANYTHING FROM SOMEONE COMPLAINING ABOUT NOT BEING ABLE TO PICK UP THEIR CHILD AT THE FRONT OF THE SCHOOL BECAUSE THE TEACHER WOULDN'T LET THEM DO IT. IT COULD BE THE OFFICE MANAGER BEING RUDE DURING A PHONE CALL, SO IT CONSTITUTES A LOT OF THINGS IN THAT BUCKET. AGAIN, THE HOTLINE DOESN'T GIVE US THE OPPORTUNITY TO REALLY PARSE THOSE THINGS OUT AS WE'D LIKE. SO WE HAVE TO GENERALIZE. AND THAT'S EXACTLY WHAT YOU SEE. AND SO THERE'S NO OVERARCHING TREND OF SOMETHING, SOME SORT OF MISCONDUCT OCCURRING IN SOME WAY. IT'S REALLY SCATTERED. IT IS VERY, VERY SCATTERED, VERY GENERAL. AND AGAIN, WHEN WE DO PICK UP TRENDS, WE DO A, IF YOU WILL, WE DO A MONTHLY REPORT IN OUR OFFICE THAT WE ASSESS, REVIEW AND DO TRAININGS TO TARGET THOSE ISSUES. IF WE SEE THEM ARISE AT A HIGH NUMBER CAMPUS, IF YOU WILL. SOMEONE WHO HAS A LOT OF INCIDENTS THAT OCCUR. WE DO TARGET THOSE PRINCIPLES. SO. GREAT. YES. THANK YOU. TRUSTEE CURRIE. YEAH. JUST A COUPLE OF QUESTIONS AS I WAS LOOKING AT THIS. ONE I'VE ASKED IN THE PAST WHY WE SEE AN UPTICK IN SEXUAL OFFENSES. FIRST OF ALL, COULD YOU CLARIFY FOR ME THE DIFFERENCE BETWEEN THE SEXUAL OFFENSE AND THE SEXUAL HARASSMENT AND MISCONDUCT AND HOW THOSE ARE DEFINED DIFFERENTLY? IT'S BASED ON THE SELECTION THAT THE REPORTER MAKES WHILE INPUTTING INTO THE HOTLINE. BUT I CAN TELL YOU, I PUT MY EYES ON EVERY SEXUAL OFFENSE THAT CAME THROUGH THIS GO ROUND. AND I CAN SAY THAT IT'S LESS THAN 1% THAT INVOLVED AN ACTUAL EMPLOYEE AND STUDENT. SO THOSE NUMBERS MAINLY COMPRISED OF STUDENT ON STUDENT, LET'S JUST SAY TOUCHING COMMENTS, PHOTOS, TEXTS, ANYTHING THAT A PARENT WOULD GET A HOLD OF AND SAY, I NEED TO REPORT THIS SO I CAN TELL YOU WHAT THE NUMBERS THAT I HAVE ARE A LITTLE BIT HIGHER. WE WERE AT ABOUT 200 AND I WANT TO SAY 220 AT THE END OF THIS YEAR. I THINK WE HAVE IT HERE AT 128. SO WE'RE RIGHT, THESE NUMBERS WERE RAN A MONTH AGO. SO WE'RE RIGHT AT 220 NOW. LESS THAN 1% INVOLVED IN ACTUAL EMPLOYEE IN THAT CATEGORY OF SEXUAL OFFENSE. NOW THE SEXUAL HARASSMENT THOSE CAN BE MORE TIED TO DIA OR IF YOU WILL, TITLE SEVEN WHERE AN EMPLOYEE SEXUALLY HARASSES ANOTHER EMPLOYEE. AND THAT REALLY PRIMARILY FALLS IN THOSE IN THOSE CATEGORIES OR THOSE INSTANCES FALL IN THAT BUCKET. SO IF THERE'S ANOTHER EFFECTIVELY 100 BASED ON WHEN THIS WAS RUN, WE'RE NORTH OF 500, 540, WHICH IS A VERY MATERIAL JUMP FROM THE PRIOR YEAR, YOU KNOW, AND IN THE PAST, WHEN I'VE ASKED, A LOT OF THE ANSWERS HAVE BEEN WE'VE BEEN DOING A BETTER JOB OF EDUCATING STUDENTS ON WHAT THEIR RIGHTS ARE AND WHAT THEY NEED TO DO. AND THAT'S A GOOD THING. BUT, YOU KNOW, IS THERE ANY PART OF THIS THAT MEANS WE AS A DISTRICT OUGHT TO LOOK AT ADDITIONAL EDUCATION AND TRAINING RELATED TO STUDENTS TO TRY TO CURTAIL SOME OF THESE ACTIVITIES OR JUST TRY TO THINK OF WHAT WE AS A BOARD DO IN REACTION TO SEEING WHAT IT LOOKS TO ME LIKE A FAIRLY HIGH JUMP, AT LEAST IN THE WAY IT'S REPORTED YEAR OVER YEAR. CORRECT. AND AGAIN, LOOKING AND DISSECTING THOSE NUMBERS, WHAT WE SEE IS THE BIGGEST TREND IS IN ELEMENTARY AS EXPECTED. SO WE'RE GOING TO SEE A LOT OF YOUNGER, YOUNGER STUDENTS, IF YOU WILL, ASKING QUESTIONS, MAKING COMMENTS, TOUCHING SOMEONE ON THE LEG. IT COULD BE A MALE STUDENT TOUCHING A FEMALE STUDENT ON THE LEG THAT THOSE GET ENTERED IN UNDER THAT CATEGORY. SO YOU'RE GOING TO SEE THOSE. AND AGAIN, WHAT DOES IT BOIL DOWN TO CLASSROOM MANAGEMENT THOSE KIND OF THINGS. BUT IS IT SOMETHING THAT WE SEE THAT'S PROBLEMATIC. THEY DO NOT RISE TO TITLE NINE IF THAT MAKES SENSE. SO THEY'RE NOT SO SEVERE, PERSISTENT OR PERVASIVE. THEY'RE MORE JUST THOSE ONE OFF INCIDENCES WHERE YOU HAVE A SECOND GRADER WHO MAY EXPOSE HIMSELF TO THE WHOLE CAFETERIA, AND THAT ENDS UP IN THAT BUCKET. SO THOSE ARE THE THINGS WE SEE. HOW DO WE ADDRESS THOSE FROM A DISTRICT PERSPECTIVE? IT'S KIND OF HARD BECAUSE THEY'RE REALLY SPREAD OUT 240 CAMPUSES. WE HAVE A LOT OF INSTANCES THAT HAPPEN JUST HERE AND THERE AT ALL OF OUR ELEMENTARIES. WE HAVE FOLLOWING WOULD BE SURPRISING, BUT WE HAVE THE HIGH SCHOOLS ARE NEXT, WHICH I GUESS KIND OF COINCIDES IN MIDDLE SCHOOL WHERE YOU THINK EVERYBODY'S STARTING TO DATE AND ASK QUESTIONS WOULD BE MORE PROBLEMATIC. BUT IT'S REALLY ELEMENTARY. THEN IT JUMPS TO HIGH SCHOOLS, THEN MIDDLE SCHOOLS. SO IT'S KIND OF IN THAT TRAJECTORY THAT WE'RE SEEING THESE REPORTS BEING MADE. WELL, I JUST WOULD, YOU KNOW, IF THE NUMBERS ARE GOING UP BECAUSE WE'RE DOING A BETTER JOB EDUCATING STUDENTS SO THAT THEY KNOW TO REPORT, THAT'S A GOOD THING. THAT'S THAT'S A REFLECTIVE OF OUR EFFORTS TO EDUCATE WORKING. [00:20:05] IF THE NUMBERS ARE GOING UP BECAUSE THERE'S JUST MORE INCIDENTS AS A WHOLE, THAT'S A BAD THING. AND IT'S HARD TO DISCERN THE DIFFERENCE BETWEEN THE TWO. SO YOU KNOW, I DON'T NECESSARILY THINK WE NEED TO SOLVE IT SITTING HERE TODAY, BUT I CERTAINLY WOULD LOVE TO KNOW HOW WE CAN TRY TO UNDERSTAND THOSE THAT DIFFERENCE AND THUS UNDERSTAND WHAT CHANGES NEED TO BE MADE, IF ANYTHING. SO I'D JUST ENCOURAGE US, THE ADMINISTRATION, TO THINK ABOUT THAT. OKAY. SOUNDS GOOD. I THINK CHRIS LEWIS HAS HIS HAND UP. CHRIS. GOOD AFTERNOON. YOU ARE. YOU'RE MUTED. THERE YOU ARE. THANK YOU, THANK YOU. AND CORRECT ME IF I'M WRONG BUT WERE THERE ANY DISCUSSIONS NOT TOO LONG AGO ABOUT REEVALUATING THE PLATFORM OR MAYBE THE VENDOR THAT WE USE FOR THE HOTLINE OR ENGAGING THEM TO SEE IF THERE'S A BETTER MECHANISM OR A BETTER PROCESS THAT WE CAN BETTER ALIGN THE CALLS THAT COME IN WITH THEIR APPROPRIATE CATEGORIZATIONS? HI, CHRIS. THANKS FOR THAT QUESTION. SO WE DO HAVE THE ABILITY TO CORRECT IF SOMEONE'S PUT IN AND IT'S THEFT OF SOME CASH AND THEY CALLED IT SEXUAL HARASSMENT FOR LACK OF A BETTER EXAMPLE. BUT WE CAN CHANGE THAT. SO WE DO HAVE THAT ABILITY NOW. AND WE TRY TO GET THEM RIGHT WHEN THEY GO IN AND WE REVIEW THEM. WE'VE LOOKED AT THE PLATFORM, YOU KNOW, BASED ON COST, BASED ON WHAT OUR REQUIREMENTS ARE, YOU KNOW, TO BE PROMPTED, IF YOU WILL, ANSWERED THE PHONE IN BOTH ENGLISH AND SPANISH. AND THIS IS PROBABLY ONE OF THE THE MOST COST COMPETITIVE PLATFORMS OUT THERE. IT DOES COST US A LOT OF MONEY, BUT WE CONTINUE TO LOOK AT THAT AND FIND WAYS THAT WE CAN STREAMLINE THE REPORTING RELATIONSHIP. NO SYSTEM'S PERFECT. MAINTENANCE GOES INTO IT. AND WE WILL CONTINUE TO LOOK AT IT TO MAKE SURE IT'S THE BEST FOR OUR DISTRICT GOING FORWARD. THANK YOU. CAN YOU THE NAME OF THE VENDOR IS? ETHICS POINT. OKAY. IT'S A NAVIK SYSTEM. THEY BOUGHT A LOT OF THESE HOTLINE CALL COMPANIES OVER THE LAST FEW YEARS, AND KIND OF MERGED THEM INTO A COMMON PLATFORM. AND YOU KNOW, I KEEP EXPECTING A LITTLE MORE AI, AUTOMATED THINGS. I DON'T KNOW HOW MANY ACTUALLY PHONE CALLS ARE MADE. MOST OF IT GOES IN THROUGH THE WEB FORM. SOMETIMES IT HAS TO BE INPUT INTERNALLY INTO A WEB FORM. I DON'T KNOW IF IT'S 10% OR WHAT HAVE YOU. AND I THINK THAT DRIVES A LOT OF THE COST. HAVING SOMEONE TO ANSWER. AND I THINK WE SHOULD BE CLOSE TO GETTING TECHNOLOGY. BUT WE HAVE TO THEN MAKE IT AVAILABLE. YOU KNOW, NOT EVERYBODY HAS A COMPUTER AND KNOWS TO GO TO THE WEB FORM, SO THAT'S WHY THE PHONE NUMBER IS IMPORTANT. ANY OTHER QUESTIONS? ROUND TWO. ROUND TWO. ANYONE. JUST ONE OTHER OBSERVATION I WANTED TO POINT OUT. AND AGAIN, I UNDERSTAND THESE ARE NOT END OF THE YEAR NUMBERS, SO THIS MAY BE A LITTLE HIGHER, BUT AT LEAST AS OF THIS CHART, WE'RE TRENDING DOWN ON STUDENT SAFETY INCIDENTS. IN OTHER WORDS, WE WERE AT 222 LAST YEAR. WE'RE AT 160. AND THERE PROBABLY HAS BEEN SOME ADDITIONAL ONES SINCE IT WAS RUN. BUT YOU KNOW, I DON'T HOPEFULLY THAT'S REFLECTIVE OF, YOU KNOW, THOSE THAT ARE REPORTING FEELING LIKE THERE ARE LESS SAFETY INCIDENTS THAN THERE WERE THE PRIOR YEAR. AND THAT'S PROGRESS. SO I JUST WANTED TO COMMENT ON THAT. THANK YOU. OKAY. YEAH. AND I KNOW WE ARE KEEPING OUR EYES OUT. AND AS WE LOOK AT NUMBERS, YOU KNOW, WE'RE EXPECTING AND TALKING WITH EXTERNAL COUNSEL AND WITH OUR CURRENT COUNSEL, WE ARE LOOKING AT SOME HOUSE BILLS THAT COULD IMPACT THESE NUMBERS NEXT YEAR. SO WE'LL FIND THAT OUT AS WE GET CLOSER AND SOME FINALIZATIONS TAKE PLACE. BUT YEAH, ABSOLUTELY. WITH SOME LIABILITY TAKING PLACE ON THE SEXUAL HARASSMENT FRONT ACROSS THE BOARD, WE'RE LOOKING AT SOME DEFINITE INCREASE IN NUMBERS. IF IN FACT, EVERYONE HAS TO REPORT ANY LITTLE THING THEY HEAR, WE CAN DEFINITELY EXPECT TO SEE WAY MORE NUMBERS NEXT YEAR. SO WE'LL KEEP OUR WE'LL WAIT TO SEE WHAT HAPPENS. BUT WE'RE EXPECTING THE IMPACT OF THAT. THANK YOU. AND THANK YOU FOR THAT UPDATE. WE'LL MOVE ON TO SECTION 6.5. THANK YOU. THE REPORT ON THE STATUS OF THE AUDIT PLAN AND THE SUFFICIENCY OF DEPARTMENT RESOURCES. TRUSTEES UNDER 6.5, THE AUDIT PLAN STATUS. YOU CAN SEE HERE WE'VE STARTED OUR LAST AUDIT JUST [00:25:08] RECENTLY FACILITIES ACCESS. SO EVERYTHING'S IN PROCESS. WE WORK HARD TO GET EVERYTHING DONE THERE THROUGH THE END OF THE YEAR, WHICH IS JUNE 30TH. THERE ARE SOME OF THESE WILL ROLL INTO NEXT FISCAL YEAR. THAT'S FAIRLY STANDARD, BUT EVERYTHING'S GOING WELL. IT'S BEEN A BUSY YEAR. IT'S NOT OVER YET. AND WE DO TEND TO CATCH UP A LITTLE BIT IN THE SUMMERTIME. LESS INTERRUPTION FROM SCHOOL BEING IN SESSION, AND WE CAN GET DOWN TO BUSINESS AND GET THINGS DONE. EVERYTHING ELSE IS GOING GOOD IN THE DEPARTMENT. AS FAR AS RESOURCES GO, WE'LL TALK A LITTLE BIT MORE ABOUT THOSE WHEN WE GET TO THE BUDGET. ONE OF THE LAST ITEMS. EXCELLENT. ANY QUESTIONS? I HAVE A QUICK QUESTION ON FACILITY, THE FACILITIES ACCESS AUDIT NUMBER, ITEM NUMBER 18 SAYS THE START DATE IS MAY OF 25 AND IT'S 1000 HOURS BUDGETED. YES. AND THAT'S THAT WAS THE ONE I WAS REFERENCING THAT IT WOULD ROLL INTO THE NEXT FISCAL YEAR. WE'LL BUILD THE PLAN. THERE'S SOME HOURS IN THE 26 PLAN TO FINISH THIS ONE UP, SO WE WON'T USE ALL 1000 HOURS BEFORE JUNE 30TH. AWESOME. WHAT'S FACILITIES ACCESS? SO CARD KEYS AND PHYSICAL KEY ACCESS. OKAY. THE CONTROL OF ACCESS TO THE BUILDINGS, SCHOOLS AND DISTRICT BUILDINGS. OKAY. THANK YOU. ALL RIGHT, WE'LL MOVE ON TO SECTION 6.6. SO THE THREE BOARD POLICIES WERE REQUIRED TO BRING TO COMMITTEE EVERY YEAR, OUR 66 BDB EXHIBIT, 67CFC EXHIBIT AND CFC LOCAL ITEM 6.8. WE DO DISTRIBUTE THESE TO LEGAL TO SO TO FINANCE, ASK FOR INPUT. WE DID NOT HAVE ANY RECOMMENDED SUGGESTIONS OR EDITS FOR THESE, BUT THEY'RE INCLUDED FOR YOUR REFERENCE. GLAD TO ANSWER QUESTIONS, BUT NO RECOMMENDED CHANGES UNLESS THE TRUSTEES HAVE SOMETHING THAT THEY SAW IN IT. WE DID UPDATE POLICY FOR IA LANGUAGE LAST YEAR. KIND OF GOT AHEAD OF THE GAME. GREAT. ANY QUESTIONS FROM THE COMMITTEE, ADVISORS? ALL RIGHT. WE'LL MOVE ON TO SECTION 6.7, THE REPORT ON THE ANNUAL REVIEW OF OH, THESE WERE ALL THESE. OKAY. ACTUALLY, WE'LL MOVE ON TO SECTION BDV, CFC, YOU HAVE ALL THESE. YEAH. WE'LL MOVE TO 7.1 TO CONSIDER AND TAKE POSSIBLE ACTION TO APPROVE THE MINUTES OF FEBRUARY 18TH, 2025 AND APRIL 28TH, 2025. DO I HAVE A MOTION TO APPROVE THE MINUTES OF FEBRUARY 18TH, 2025 AND APRIL 28TH, 2025? MINUTES. DO SAY I WAS PRESENT, BUT YOU MADE ME SIT WAY OVER THERE IN THE CORNER BECAUSE I WASN'T FEELING GOOD. BUT OTHERWISE I MOVED TO APPROVE AND I SECOND. ALL IN FAVOR, PLEASE CAST YOUR VOTES BY RAISING YOUR HAND. ANY OPPOSED? MOTION PASSES TO ZERO. YOU'VE JUST ADOPTED THE MOTION APPROVING THE MINUTES OF FEBRUARY 18TH, 2025 AND APRIL 28TH, 2025. WE ARE NOW ON ACTION ITEMS. [8. Action Items] SO WE HAVE THE INTERNAL AUDIT REPORTS THAT WERE PRESENTED TO US. DO I HAVE A MOTION TO ACCEPT AND MAKE FINAL THESE INTERNAL AUDIT REPORTS. SO MOVED. I SECOND. DO YOU HAVE ANY DISCUSSION? AND WE'LL PRESENT SOME HIGHLIGHTS IF THAT'S ACCEPTABLE. BE GREAT. WE HAVE FIVE REPORTS. INVITE MR. TOWNSEND UP HE'S AND MR. TOWNSEND, HIS ASSOCIATES, HIS COMPANY HELPS US WITH CONSTRUCTION, AUDITING, SPECIFICALLY CMARS AND OTHER ITEMS. AND WE'VE SUBMITTING CMAR CONSTRUCTION REPORT ON C.F. CARR ELEMENTARY. VERY GOOD. SO THE CMAR FOR C.F. CARR ELEMENTARY WAS APPROXIMATELY A $7.6 MILLION BUDGET FOR THE CONSTRUCTION. MONEY TO BE PAID TO THE CMAR THAT WAS APPROVED THROUGH THE GMP PROCESS. THAT JOB WAS MANAGED AND AUDITED BY THE PM FIRM FOR THE DISTRICT AND OUR CONSTRUCTION AUDIT TEAM THROUGHOUT THE WHOLE LIFE OF THE PROJECT FROM THE BEGINNING [00:30:04] PRE-CONSTRUCTION BUYOUT THROUGH THE CLOSEOUT. SO OUR REPORT REALLY REFLECTS OUR CLOSEOUT AUDIT OF THE OF THE PROJECT. SO AT THE END OF THE JOB, WE DO A REVIEW OF ALL THE COST THAT THE CONSTRUCTION CMAR HAS INCURRED. COST PLUS FEE IN THIS CASE EQUALED A CERTAIN DOLLAR AMOUNT, WHICH WAS ABOUT $94,000 LESS THAN WHAT THEY WERE GOING TO BILL. HAD WE NOT DONE THE AUDIT, THAT WOULD HAVE BEEN PAID. SO WE IDENTIFIED THOSE SAVINGS THAT WOULD COME BACK TO THE DISTRICT AS A RESULT OF THE AUDIT. THERE WAS AN UNUSED CONTINGENCY AND THINGS OF THAT NATURE IN THE ORDER OF MAGNITUDE OF 500 AND SOME THOUSAND DOLLARS. SO IT LOOKS LIKE THE CMAR DID A GOOD JOB. PM FIRM DID A GOOD JOB AND WE ADDED A LITTLE VALUE AT THE END. THANK YOU. TRUSTEES, ANY QUESTION ON THE AUDIT OF CF CARR CONSTRUCTION AUDIT REPORT? JUST A QUESTION ON WHETHER OR NOT THIS IS A QUESTION FOR YOU OR FOR CHIEF ALFRED, I DID SEE THE, YOU KNOW, THE SCOPE ADJUSTMENTS THAT BROUGHT THE OVERALL COST DOWN SIGNIFICANTLY. IS THAT SOMETHING THAT YOU CAN EXPLAIN WHAT THOSE ADJUSTMENTS WERE? WE SHOULD TALK WITH CHIEF ALFORD ABOUT THAT. BETTER EXPLAINED BY THE DISTRICT PERSONNEL. THAT WAS APPARENTLY SCOPE OF WORK THAT EITHER THE DISTRICT DECIDED THAT THEY DID NOT NEED TO DO RIGHT NOW OR AND ELECTED NOT TO FINISH THAT. SO THERE WERE CREDIT CHANGE ORDERS THAT CAME BACK FROM THE SCOPE OF WORK THAT WAS ORIGINALLY AUTHORIZED. I BELIEVE THERE'S PROBABLY A PHASE TWO, AND THEY WERE GOING TO FOLD THAT INTO THE NEXT PHASE OF THIS JOB. SO THANK YOU, MAYBE CHIEF BATES, I SEE HE'S COME UP CAN EXPLAIN AS A AS A CONSTRUCTION ATTORNEY, I RARELY SEE THE PRICE GO DOWN. YEAH, I DON'T. I'M CURIOUS. UNLESS WE PICK UP SCOPE ON THE OTHER SIDE. RIGHT. AND THAT'S MY SIDE OF THE HOUSE AND THAT'S SOMETIMES WHAT CHIEF ALFRED AND I DO. LIKE WE'LL COME TO THE BOARD FOR PA SYSTEMS FIRE ALARMS. CHEAPER, IF THAT GOES THROUGH MY SHOP THAN IT DOES HIS SHOP. BECAUSE YOU HAVE TO PAY GC, WHO'S GOING TO PAY THE VENDOR? I JUST PAY THE VENDOR AND WE GET IT DONE. SO SOMETIMES I'LL PICK UP SCOPE AND IT'LL DEFINITELY DECREASE THE AMOUNT OF SCOPE THAT A GCS GOT TO PICK UP. THANK YOU. OKAY. AND I SEE TRUSTEE FOREMAN HAS JOINED. ANY QUESTIONS TRUSTEE FOREMAN VIA ZOOM. NO, MA'AM. OKAY. I HAVE A QUICK QUESTION. IN THESE FINDINGS, I'VE NOTICED A PATTERN THAT YOU HAD. YOU HAD BROUGHT ONE LAST MONTH THAT FOR EXAMPLE, THE INSURANCE, YOU FOUND THAT THERE WERE ADJUSTMENTS TO INSURANCE. ARE YOU COMMUNICATING WITH THE WITH CHIEF ALFRED AND CHIEF BATES AND KIND OF INCORPORATING THOSE INTO FUTURE CONTRACTS? YES. THIS IS A GOOD EXAMPLE OF THE DIFFERENCE BETWEEN THIS CONTRACT AND THE READER CONTRACT. SO THE READER CMR CONTRACT DID NOT HAVE THE SAME CONTRACT LANGUAGE THAT THIS ONE HAS. SO WE WORKED WITH THE DISTRICT CONSTRUCTION SERVICES DEPARTMENT TO UPDATE THE CMAR CONTRACTS. A COUPLE OF ROUNDS. SO ALL THE CURRENT CMAR PROJECTS THAT WE'RE AUDITING HAVE LIMITATIONS ON WHAT CONTRACTORS CAN CHARGE FOR GENERAL LIABILITY INSURANCE, WHICH WE TALKED ABOUT LIABILITY INSURANCE, JUST THE WHOLE PACKAGE ACTUALLY, AND IT'S CAPPED AT 0.6%, WHICH IS ENOUGH FOR THEM TO NORMALLY BUY THE INSURANCE THAT THEY NEED FOR THE JOB. AND WE AND THE CONTRACT SAYS ANYTHING THAT IF THEY NEED TO PAY MORE FOR THEIR INSURANCE THAN THE 0.6%, IT'S SUPPOSED TO COME OUT OF THEIR FEE. SO THEY HAVE TO COMPETITIVELY BID THAT IT MAKES IT A COMPETITIVE DEAL. SO IT KIND OF EVENS THE PLAYING FIELD. ON WHAT CONTRACTORS GET REIMBURSED FOR THOSE HIGHLY VARIABLE COSTS. A LOT OF ABUSE THAT GOES ON IN CONTRACTOR INSURANCE CHARGES. SO WE'VE TRIED TO BUTTON THAT UP FOR YOU. EXCELLENT. THANK YOU. AND THANK YOU FOR THE REPORT. AND THANK YOU FOR THE $100,000 OR 93,000. THANK YOU. [INAUDIBLE] DOLLARS. A LITTLE ON THESE SMALLER PROJECTS. IT'S YOU KNOW, A COST RECOVERY LIKE THAT THAT'S, YOU KNOW, IN THE RANGE OF WHAT YOU MIGHT EXPECT TO FIND WITH GOOD CONTROLS. AND YOU HAD GOOD CONTROLS AND SO WE'RE HAPPY TO DO THAT. GOOD TO HEAR, THANK YOU. THANK YOU. THANK YOU. GOOD. THANK YOU, BOB. OUR NEXT AUDIT WAS DISTRICT FLEET MANAGEMENT. GO AHEAD AND INTRODUCE YOURSELF TO THE MIC. GOOD AFTERNOON, TRUSTEES. DOCTOR LEER, MY NAME IS SAM WILSON. I'M AN AUDIT MANAGER WITH THE OFFICE OF INTERNAL AUDIT. I'M HERE TO DISCUSS OUR AUDIT OVER FLEET SERVICES. IN THIS AUDIT, WE LOOKED AT THE PROCESSES AND CONTROLS SURROUNDING THE MANAGEMENT OF THE DISTRICT'S WHITE FLEET. INCLUDED IN THIS AUDIT WAS A REVIEW OF CURRENT PRACTICES FOR PURCHASING, TRACKING, AND MAINTAINING DISTRICT VEHICLES TO DETERMINE IF THEY ARE EFFECTIVE, EFFICIENT AND IN COMPLIANCE WITH APPLICABLE LAWS, REGULATIONS, POLICIES, AND INDUSTRY BEST PRACTICES. THREE OBSERVATIONS WERE NOTED IN THE REPORT. AT A HIGH LEVEL THE ISSUES IDENTIFIED PRIMARILY STEM FROM THE ABSENCE OF STANDARDIZED PROCEDURES AND A DECENTRALIZED FLEET STRUCTURE, WHICH HAS RESULTED IN MULTIPLE VEHICLE LISTINGS MAINTAINED ACROSS VARIOUS DEPARTMENTS. [00:35:06] THE REPORT RECOMMENDS CENTRALIZING WHITE FLEET PURCHASING AND OPERATIONS TO ENHANCE THE EFFICIENCY AND EFFECTIVENESS OF VEHICLE MANAGEMENT ACROSS THE DISTRICT. IT ALSO ENCOURAGES A SHIFT FROM PRIMARILY CORRECTIVE MAINTENANCE APPROACH TO A PREVENTATIVE MAINTENANCE STRATEGY, THROUGH THE IMPLEMENTATION OF A COMPREHENSIVE FLEET MANAGEMENT SYSTEM. THIS WOULD SUPPORT MORE EFFICIENT UPKEEP OF VEHICLES AND ENABLE DATA DRIVEN DECISION MAKING. ADDITIONALLY, LEVERAGING EXISTING TOOLS TO IMPROVE THE ACCURACY OF VEHICLE VALUE REPORTING FOR CATASTROPHIC INSURANCE COVERAGE IS RECOMMENDED TO ENSURE ALIGNMENT WITH ACTUAL FLEET CONDITIONS. FLEET SERVICES PRIOR TO THE AUDIT HAD ALREADY BEGUN. PROCESSES OF MIGRATING TO A NEW FLEET MANAGEMENT SOFTWARE THAT SHOULD ASSIST IN BETTER MANAGING THE FLEETS. THE DISTRICT'S FLEET. ADDITIONALLY, FLEET SERVICES HAS BEGUN CONVERSATIONS WITH EXECUTIVE MANAGEMENT ABOUT POTENTIALLY CENTRALIZING THE DISTRICT'S FLEET IN AN ATTEMPT TO HAVE BETTER CONTROL OVER THE OVER THE PURCHASING AND MAINTAINING OF THESE VEHICLES. MANAGEMENT HAS AGREED TO ALL THE RECOMMENDATIONS AND HAVE ALREADY BEGUN IMPLEMENTING MANY OF THE RECOMMENDATIONS, AND I'D BE HAPPY TO ADDRESS ANY QUESTIONS OR CONCERNS. THANK YOU. ANY QUESTIONS? TRUSTEE CURRIE. YES, ONE. THANK YOU. IT'S A VERY THOROUGH AUDIT. I REALLY APPRECIATE YOU GETTING DOWN TO IT. AND IT LOOKS LIKE YOU'VE IDENTIFIED SOME AREAS IN WHICH WE CAN BECOME MUCH MORE EFFICIENT AS A DISTRICT. AND SO THANK YOU. THAT'S THE POINT OF THE AUDIT. ONE, JUST FOR ANY PUBLIC WHO HAPPENS TO BE WANTING TO WATCH AN AUDIT COMMITTEE MEETING ON A MONDAY AFTERNOON I HAD TO EDUCATE MYSELF ON THE DIFFERENCE OF A WHITE FLEET AND YELLOW FLEET. I I HAD A PRETTY GOOD ASSUMPTION OF WHAT IT WAS, BUT IF YOU COULD JUST STATE FOR THE PUBLIC WHAT THAT IS AND EXPLAIN THE DIFFERENCE BETWEEN THE TWO. SURE. SO WE AS A DISTRICT, WE'VE GOT A YELLOW FLEET AND A WHITE FLEET. THE YELLOW FLEET, AS YOU WOULD EXPECT, WOULD INCLUDE THE BUSSES, THE MASS TRANSPORTATION WE PROVIDE FOR STUDENTS. WHITE FLEET WOULD BE ANY OTHER OPERATIONAL VEHICLE THAT WE UTILIZE AS A DISTRICT TO CONTINUE OPERATIONS. AND THEN I WONDER IF YOU COULD JUST GIVE US A LITTLE BIT MORE COLOR ABOUT THE CURRENT PROCESS THAT THEY'RE NOW STARTING TO TRY TO CHANGE? YOU CALL IT A DECENTRALIZED PROCESS IN LAYMAN'S TERMS, WITHOUT LOOKING AT ALL THE MATERIAL THAT YOU HAVE. WHAT DOES IT LOOK LIKE? WHAT IS THE CURRENT STATE AND WHAT DO WE WANT? WHAT IS IT GOING TO LOOK LIKE IF YOUR RECOMMENDATIONS ARE IMPLEMENTED? SURE. SO THE CURRENT STATE, AS WE'VE MENTIONED IN THE REPORT, IS IT'S A DECENTRALIZED STRUCTURE WHICH REALLY HAS GIVEN THE AUTONOMY FOR THE SEPARATE DISTRICTS OR SEPARATE DEPARTMENTS WITHIN THE DISTRICT TO PURCHASE AND MAINTAIN OR LOOK AFTER THEIR OWN VEHICLES. SO WHAT WE WOULD LIKE TO SEE IS A MORE CENTRALIZED APPROACH OF US SO THAT FLEET SERVICES CAN DO A BETTER JOB OF KNOWING WHAT THEY HAVE, WHAT THEY NEED TO HAVE TO BE ABLE TO MAINTAIN THESE VEHICLES. AND IT'S JUST IT'S A BETTER WAY OF TRACKING THAT THE ASSETS. AND SO, FOR EXAMPLE, THE POLICE DEPARTMENT AND IT'S 177 VEHICLES, THEY WERE PURCHASING AND ACQUIRING AND MAINTAINING ON THEIR OWN AND DIFFERENT AND SEPARATE FROM WHAT OPERATIONS WAS DOING. IS THAT CORRECT? AND I SEE CHIEF BATES NOW AND I ASK A QUESTION. I GOT THE WHOLE ARMY. I WANT TO MAKE SURE I UNDERSTAND. I WANT TO VISUALIZE THIS. YEAH. SO EACH DEPARTMENT LET'S SAY IT RIGHT. THEY HAVE A BUDGET TO PURCHASE SOME VEHICLES YOU KNOW, SO THEY CAN GET AROUND TO THE CAMPUS AND MANAGE, JUST LIKE I DO WITH HVAC OR CUSTODIAL OR ANY DIFFERENT DEPARTMENT. WHAT WE HAVE COME UP WITH IS IF WE'RE GOING TO PURCHASE A VEHICLE, IT'S GOING TO GO THROUGH OUR ROUTING SYSTEM TO WHERE WE WHO MAINTAIN THE VEHICLES WILL APPROVE THAT PURCHASE. SO THEN WE KNOW WHAT HAS BEEN PURCHASED. WE'LL KNOW, YOU KNOW, IF IT MEETS OUR STRUCTURE AND OUR NEEDS, AND THEN WE CAN MAINTAIN IT FROM THERE. WITH THIS NEW SOFTWARE SYSTEM THAT IS ALIGNED WITH THE YELLOW FLEET AND GPS, THAT TELLS US EXACTLY WHEN A VEHICLE NEEDS TO BE SERVICED. AND WHEN YOU SAY ALIGNED WITH YELLOW FLEET, IT'S THE SAME SOFTWARE ESSENTIALLY NOW BEING USED FOR BOTH FLEETS. YES. THAT'S CORRECT. AND I CAN SEE THE RECOMMENDATIONS MAKE PERFECT SENSE TO ME. I CAN CERTAINLY SEE THAT WHEN ONE GROUP IS BUYING THEM AND YOU'RE BUYING THEM IN AGGREGATE, YOU CAN GET PURCHASING POWER BENEFITS. YOU CAN BETTER TRACK AND UNDERSTAND WHAT'S HAPPENING, BECAUSE YOU DON'T HAVE TO ASK FIVE DIFFERENT DEPARTMENTS TO KEEP RECORDS. THE ONLY NEGATIVE I POTENTIALLY SEE IS YOU'RE NOW ADDING ANOTHER BUREAUCRATIC LAYER TO BE ABLE TO ASK FOR A VEHICLE THAT YOU NEED. JUST WANTED TO KNOW IF YOU COULD TALK ABOUT HOW YOU'VE THOUGHT THROUGH, YOU KNOW, WHEN THE POLICE DEPARTMENT NEEDS A VEHICLE, IS THIS GOING TO PUT ANY BARRIERS OR YOU FEEL LIKE YOU'LL BE ABLE TO HANDLE THIS EFFICIENTLY? I DON'T THINK SO. IT'S SIMILAR TO THIS, YOU KNOW, REPORTING. WE REPORT IT TO OUR CHIEFS. SO WE'RE ALL ON THE SAME PAGE ABOUT, YOU KNOW, WHAT WE'D LIKE TO DO MOVING FORWARD. AND EVERYONE AGREES THIS WOULD HELP, YOU KNOW, ALMOST GIVE THE ACCOUNTABILITY ALL TO US, OUR DEPARTMENT. SO IF WE'RE GOING TO WORK ON THE VEHICLES, WE WANT TO MAKE SURE WE KNOW WHAT WE'RE PURCHASING. TRY TO NOT ONLY STREAMLINE IT, BUT STANDARDIZE IT. I CAN BUY ALL THE SAME PARTS IF I BUY MULTIPLE FORDS, RIGHT? [00:40:05] OR CHEVY OR THIS, THAT AND THE OTHER INSTEAD OF A DODGE HERE, A DURANGO THERE, YOU KNOW WHAT I MEAN? SO I THINK EVERYBODY IS ON BOARD. IT'S ONLY ONE MORE CLICK IN THE ORACLE SYSTEM FOR APPROVAL. SO IT'S IT'S NOT TOO MUCH RED TAPE. THINK OF IT AS A SIMILAR PROCESS TO A COMPUTER. SO WE HAVE SPECIFICATIONS FOR DISTRICT WIDE COMPUTERS THROUGHOUT THE DISTRICT WHERE USERS CAN PURCHASE ANY BRAND OF COMPUTERS. AND SO NOW WE HAVE THE SAME SIMILAR PROCESS FOR WHITE FLEET, WHERE WE HAVE SPECIFICATIONS FOR SPECIFIC DISTRICT VEHICLES THAT ARE MECHANICS CAN SERVICE AND MAINTAIN. AND THEN NOW WE HAVE AN ACCURATE WAY OF TRACKING THESE VEHICLES SO THAT WE COULD DO PREVENTIVE MAINTENANCE. AND SO NOW WE THERE'S NOT A SAFETY ISSUE BECAUSE NOW WE HAVE AN ACCURATE WAY TO TRACK AND MAKE SURE THAT THESE VEHICLES ARE MAINTAINED ON A FREQUENT BASIS. AND LAST QUESTION I HAVE IS JUST THE SHIFT FROM A I DON'T KNOW WHAT WORDS THEY USE, BUT BASICALLY A REACTIONARY TYPE MAINTENANCE, SOMETHING BREAKS AND THEN I FIX IT INTO A PREVENTATIVE MAINTENANCE. AND THIS WILL BE ABLE TO HELP YOU DO THAT. IF YOU COULD JUST EXPLAIN A LITTLE BIT ABOUT HOW THIS TRACKING WILL ALLOW US TO MOVE INTO THAT MODEL AS OPPOSED TO REACTIONARY. YEAH. SO AND IT VERY MUCH WAS REACTIONARY, RIGHT. YOU'RE DRIVING YOUR VEHICLE AND, YOU KNOW, OIL LIGHT COMES ON. BUT I GOT I GOT TO GET TO THIS CAMPUS OVER HERE AND GET THIS DONE FIRST BEFORE I, YOU KNOW, BRING IT IN. THIS SOFTWARE AND THIS GPS ACTUALLY TELLS US WHEN THEY HAVE TO BRING IT TO US. SO WE HAVE INSTALLED IT ON ALL THE VEHICLES, AND I WILL CONTINUE TO MONITOR IT. AND NOW WE CAN TELL THEM I NEED THE VEHICLE, BUT WE'RE ALSO GOING TO TRY TO WORK LIKE A ENTERPRISE SLASH SCHOOL WHERE WE'LL HAVE A LOANER VEHICLE WHEN YOU BRING IT IN, BECAUSE THAT WAS A THAT WAS ANOTHER THING. LIKE YOU DON'T WANT TO BRING IT IN BECAUSE YOU WANT TO CONTINUE WORKING, SO YOU'LL RUN IT TILL THE WHEELS FALL OFF. BUT NOW THEY CAN COME IN, GET IN ANOTHER ONE AND CONTINUE ON WITH WORK ORDERS, AND THEN WE'LL BE ABLE TO SERVICE IT. AND THIS SYSTEM HAS BEEN USED FOR THE YELLOW FLEET. FOR HOW LONG? I BELIEVE ABOUT A YEAR. WE PURCHASED IT LAST YEAR AND IMPLEMENTED IT THIS YEAR. OKAY. THANK YOU. CHRIS, DO YOU HAVE A QUESTION? I SEE YOU UP THERE. NO, MY QUESTIONS WERE ANSWERED IN THE LOGISTICS PLACE. THANK YOU. WONDERFUL. I HAVE A QUESTION. JUST SORT OF A BRIDGING QUESTION WHEN YOU GET A CHANCE. I HAVE A QUESTION. TRUSTEE FOREMAN. THANK YOU. I CAN'T SEE YOU. I CAN SEE JUST A CIRCLE, I KNOW. NOT A PROBLEM. PLEASE GO AHEAD. THANK YOU. JUST A FEW QUESTIONS. THE MOST OF THE WHITE FLEET VEHICLES ARE PURCHASED HOW? HOW DO WE PURCHASE THOSE VEHICLES? ARE THEY BUY BOARDS? SO THOSE ARE PURCHASED THROUGH SEVERAL COOPERATIVE PURCHASING CONTRACTS. AND SO WE HAVE I WOULD SAY ABOUT 5 OR 6 CONTRACTS THAT WE HAVE AN OPPORTUNITY TO PURCHASE THOSE FROM. SO THOSE ARE ON BUY BOARDS. IS THAT CORRECT? THEY'RE CALLED PURCHASING COOPERATIVES. YES. WELL, BUT THEY'RE BUY BOARDS, RIGHT? YES. OKAY. THANK YOU. SO WHEN I'M LOOKING AT THE NUMBERS HERE, I SEE THAT WE HAVE 253,618 FOR SCHOOLS. WHICH SCHOOLS OWN VEHICLES THAT ARE PART OF THIS FLEET? I'M ON PAGE FOUR OF 16. WHAT? I'M SORRY. WHAT SCHOOLS HAVE VEHICLES. IS THAT WHAT THE QUESTION IS LIKE? LIKE A BOOKER T? WASHINGTON MAY HAVE A VAN. WHEN I'M LOOKING AT THE TABLE, IT SAYS $253,618. AND I WOULD ASSUME THAT'S IN VALUE OF VEHICLES. AND IT SAYS SCHOOLS. WHICH SCHOOLS HAVE THOSE VEHICLES? I BELIEVE THOSE ARE FOR THE CAREER INSTITUTE. OKAY. COULD SOMEBODY GET THAT INFORMATION IN THE TRACKER, PLEASE? YEAH, WE CAN GET YOU THAT LIST. YES. OKAY. AND ALSO WE HAVE 25 OTHER VEHICLES. SO WHAT WOULD THOSE OTHER VEHICLES BE FOR? I CAN GET YOU THE LIST, BUT I'M GOING TO ASSUME THAT'S LIKE RISK MANAGEMENT HAS A VEHICLE. LIKE BOOKER T WASHINGTON HAS A VEHICLE. EARLY LEARNING. EARLY LEARNING HAS A VEHICLE. SO I CAN GET YOU THE FULL LIST. YEAH, IT WOULD BE GOOD TO HAVE THAT LIST. AND IT WOULD ALSO BE GOOD TO UNDERSTAND WHEN THOSE VEHICLES WERE LAST PURCHASED. [00:45:04] YES, MA'AM. WE CAN GET YOU THAT LIST. OKAY, SO AND THEN BACK TO THE QUESTIONS ABOUT TRYING TO CONSOLIDATE AND GO UNDER ONE SYSTEM. SO IF IT GOES UNDER ONE SYSTEM MR. BATES, WOULD YOUR DEPARTMENT, YOUR OPERATIONS DEPARTMENT BE MANAGING ALL OF THESE VEHICLES OR JUST THE MAINTENANCE PART OF THE VEHICLES? EVERY VEHICLE. SO LET ME ASK THAT QUESTION ANOTHER WAY. WOULD THOSE VEHICLES COME UP UNDER YOUR DEPARTMENT, OR WOULD THEY STILL LIKE FOR THE POLICE? WOULD IT STILL BE UNDER THE POLICE DEPARTMENT AND YOU WOULD MANAGE THE MAINTENANCE OF THE VEHICLES? I DON'T NECESSARILY KNOW HOW TO ANSWER THAT, I GUESS THEY WOULD BE ASSIGNED TO THE POLICE DEPARTMENT'S ORG. AND WE WOULD MAINTAIN THEM. SO THAT'S JUST A QUESTION THAT I'M ASKING, BECAUSE THIS IS A LARGE OPERATION THAT WE HAVE. AND SOMETIMES WHO'S IN CHARGE OF WHAT MAKES A DIFFERENCE? AND SO I'M ASKING THAT QUESTION JUST TO MAKE SURE THAT I GET A CLEAR UNDERSTANDING OF EXACTLY HOW THAT'S GOING TO GOING TO WORK. SURE. I GUESS SHORT ANSWER IS ME. IT WOULD BE UNDER ME, MY RESPONSIBILITY. SO HAS THAT BEEN COMMUNICATED? TO WHOM, MA'AM? TO THE POLICE DEPARTMENT AND THE OTHER DEPARTMENTS THAT HAVE THE VEHICLES. YES. WE'VE PRESENTED THIS AS A TEAM TO OUR SUPERINTENDENT AND CHIEFS. SO YOU PRESENTED THE MAINTENANCE OR THE OWNERSHIP OF THE VEHICLES? EVERYTHING AND ABOVE THE MAINTENANCE OF THE VEHICLES, THE PURCHASING OF THE VEHICLES AND INVENTORY. THIS AUDIT AND INVENTORY. OKAY. THANK YOU. I HAVE A QUESTION THAT'S KIND OF PIGGYBACK OFF OF TRUSTEE FOREMAN. SO THE APPROVAL PART OF THE VEHICLES WILL STILL COME FROM THE DEPARTMENT THAT OWNS THE BUDGET. AND YOU GUYS ARE JUST FACILITATING THE ADMINISTRATIVE PART OF JUST, YOU KNOW, PROCURING THE VEHICLES, YOU KNOW, GETTING THEM INTO THE SYSTEM AND EVERYTHING ELSE. ARE YOUR IS YOUR DEPARTMENT ALSO GOING TO BE RESPONSIBLE IN ASSUMING THAT APPROVAL AUTHORITY. SO EACH DEPARTMENT WILL REQUEST TO PURCHASE A VEHICLE USING THEIR BUDGET OR YOU KNOW, THE NEED FOR A VEHICLE IN THEIR DEPARTMENT. AND THAT WAY, FOR US TO KNOW WHAT IS BEING PURCHASED, IT'LL BE ROUTED TO US FOR APPROVAL. SO WE HAVE AN ACCURATE INVENTORY OF WHAT WE HAVE, AND THAT WAY WE CAN MAINTENANCE PERFORM MAINTENANCE ON THAT VEHICLE. THANK YOU. LAST QUICK QUESTION I HAVE WHICH SPEAKING OF CAREER INSTITUTES, IS THERE ANY OPPORTUNITY THIS IS JUST, YOU KNOW, THINKING ABOUT MAINTENANCE AND AUTO MAINTENANCE AND CAREER INSTITUTES AND THE WORK LIKE I SAW AT CAREER INSTITUTE THERE'S AT SUPER COOL TOOLS AND WHAT'S THAT CALLED, A BAY WHERE YOU PUT THE CAR IN AND THAT KIND OF THING. JUST, YOU KNOW, IT MAKES ME THINK OF OUR, OUR KIDS AND THE THINGS THAT THEY'RE LEARNING AND OPPORTUNITIES, POSSIBLY. THERE'S NO I MEAN, HAVE YOU THOUGHT ABOUT IT OR? YEAH, AS A MATTER OF FACT, WE JUST DROPPED OFF SOME TRAILERS TO SKYLINE HIGH SCHOOL FOR THEM TO REPAIR AND PRACTICE WELDING AND THINGS OF THAT NATURE. AND WE WORK WE DO THINGS WITH THE CAREER INSTITUTES SIMILAR TO THAT. INTERESTING. THANK YOU. TRUSTEE WEINBERG, CAN I JUST SAY ONE THING? I WANTED TO THANK CHIEF RUBLE AND THE TEAM FOR ASSISTING US AND JUST IDENTIFYING THESE VULNERABILITIES. THANK YOU. AND THE OTHER THING, TRUSTEE WEINBERG, I DON'T KNOW IF YOU KNOW, BUT WE HAVE ADAMSON SPRUCE AND MAYBE ONE OTHER HIGH SCHOOL THAT HAS A AUTOMOTIVE SHOP IN ADDITION TO THE STUDENTS IN ADDITION. SO LOTS OF OPPORTUNITY. YES. EXCELLENT. THANK YOU SO MUCH. ALL RIGHT. THANK YOU ALL SO MUCH FOR WORKING TOGETHER ON THAT ECHOING DEPUTY SUPERINTENDENT LEAR'S APPRECIATION FOR EFFICIENCY AND EFFECTIVENESS. WAS THAT THE LAST REPORT? WE HAVE A FEW MORE. RIGHT? WE HAVE THE. YEAH. THAT'S RIGHT. OKAY. THANK YOU GUYS. NEXT REPORT IS SECTION 504 AUDIT. YES. AFTERNOON AGAIN. TRUSTEES AND DOCTOR LEAR. SO THROUGH OUR REVIEW OF SECTION 504 PROCESSES AND PROCEDURES WE FOUND THE DEPARTMENT HAS STRONG CONTROLS IN PLACE FOR MONITORING FOR MONITORING OF THE CAMPUSES MONITORING IF THE CAMPUSES ARE IN COMPLIANCE WITH 504 REQUIREMENTS. [00:50:05] AND THEREFORE, WE FOCUSED OUR EFFORTS ON IDENTIFYING WAYS TO STREAMLINE PROCEDURES TO BETTER SUPPORT 504 CHAIRPERSONS AND CAMPAIGN STAFF OR CAMPUS STAFF WHEN REVIEWING PROCESSES, TWO KEY CHALLENGES WERE NOTED ONE STUDENT INFORMATION NEEDED FOR 504 EVALUATIONS AND MEETINGS MUST BE GATHERED FROM MULTIPLE PLATFORMS, WHICH IS THEN USED, WHICH IS THEN DOCUMENTED IN A SEPARATE PLATFORM, THE CASE MANAGEMENT SYSTEM USED BY 504 AND SPED. TWO, THERE ARE LIMITED TOOLS TO COMMUNICATE ACCOMMODATIONS FOR STUDENTS IN THE PROGRAM. CURRENTLY, ACCOMMODATIONS MUST BE MANUALLY COMMUNICATED BY THE 504 CHAIR AND ARE NOT EASILY ACCESSIBLE BY THOSE RESPONSIBLE FOR PROVIDING THEM. THE MAIN RECOMMENDATION HERE IS TO CONSOLIDATE STUDENT INFORMATION, INCLUDING SECTION 504 INFORMATION, INTO A SINGLE PLATFORM. THIS WOULD NOT ONLY BENEFIT THE 504 CHAIRS, BUT COULD ALSO BENEFIT OTHER GROUPS SUCH AS SPED, STUDENT DISCIPLINE, COUNSELING SERVICES, MTSS, ETC. WHICH HAVE ALL WHICH ALL HAVE PROCESSES THAT REQUIRE GATHERING AND PROCESSING SIMILAR STUDENT INFORMATION. WE DID MAKE A SPECIFIC RECOMMENDATION TO LOOK INTO POWER SCHOOL ANALYTICS AND INSIGHTS, AS THIS PLATFORM IS ALREADY INTEGRATED WITH STUDENT INFORMATION SYSTEM AND IS BEING UTILIZED BY MTSS, WHO HAS SIMILAR PROCESSES TO 504. THIS WOULD ALLOW CAMPUSES TO HAVE A SINGLE PLACE TO NAVIGATE, TO REVIEW ALL TYPES OF NECESSARY STUDENT INFORMATION, WHILE MAINTAINING PRIVACY AND SECURITY OF STUDENT DATA. THE SECOND OBSERVATION RECOGNIZES THE DEPARTMENT'S COMMITMENT TO ADDRESSING PARENT CONCERNS PROMPTLY, AND SIMPLY HIGHLIGHTS AN OPPORTUNITY TO BUILD ON THIS STRENGTH BY ADOPTING A MORE STRATEGIC AND PROACTIVE APPROACH. BY CONSOLIDATING FEEDBACK FROM VARIOUS CHANNELS INTO A CENTRALIZED SYSTEM LIKE LET'S TALK, THE DEPARTMENT CAN BETTER IDENTIFY TRENDS, ENHANCE TRAINING, AND TAILOR RESPONSES TO MEET FAMILY'S NEEDS. ADDITIONALLY, STANDARDIZING PROCEDURES AND INCREASING COMMUNICATION WOULD FURTHER STRENGTHEN PARENT ENGAGEMENT AND SUPPORT CONTINUOUS IMPROVEMENT. MANAGEMENT HAS AGREED WITH BOTH RECOMMENDATIONS AND IS ALREADY TAKING STEPS TO IMPLEMENT. WE'RE AVAILABLE FOR ANY QUESTIONS. THANK YOU FOR THE REPORT I SEE TRUSTEE FOREMAN. DO YOU HAVE ANY QUESTIONS? OH, YOU'RE ON MUTE. NO, MA'AM. OKAY. OKAY. AND. HELLO. GOOD TO SEE YOU. ANY QUESTIONS? TRUSTEE CURRIE ON THE 504? I THOUGHT THIS JUST A QUICK COMMENT WAS A REALLY THOROUGH REPORT. I ACTUALLY WAS IMPRESSED WITH HOW YOU FOLLOWED THE PROCESS AND HOW YOU IDENTIFIED PLAYERS AND IDENTIFIED THE OPPORTUNITIES FOR IMPROVEMENT. AND I NOTICED THAT IN THE SUGGESTIONS THAT YOU MADE, THAT MANAGEMENT WAS IN ALIGNMENT. DID YOU GET A SENSE OF HOW HARD IT WOULD BE? HOW HARD IS IT? AND THEN AND THEN I NOTICED THAT THERE'S KIND OF AN EVALUATION OF PLATFORM GOING ON THAT SORT OF THIS MAY OR MAY NOT ALIGN WITH HOW HARD IS IT TO MAKE ALL THIS HAPPEN? I DON'T THINK IT'S EASY. OR HOW EASY IS IT TO MAKE IT HAPPEN? I GUESS, HOW ARE YOU THAT FULL OR HALF EMPTY TODAY? I THINK THAT THE GOOD NEWS IS, IS THAT WE ALREADY HAVE A DEPARTMENT UTILIZING THIS, SO THEY'VE ALREADY KIND OF FIGURED OUT A BIG CHUNK OF, YOU KNOW, ISSUES THAT CAN ARISE AND THINGS LIKE THAT. AND OF COURSE, THINGS WOULD NEED TO BE TAILORED FOR THE OTHER AREAS. YOU KNOW, THIS REPORT IS DEFINITELY DIRECTED TOWARDS 504. BUT, YOU KNOW, WE'VE KIND OF SEEN THAT THERE'S SEVERAL AREAS THAT COULD USE THIS AS WELL ACROSS THE DISTRICT. SO I THINK IT WOULD JUST BE WORKING WITH POWERSCHOOL AND THE MTSS TEAM TO SEE LIKE WHAT THEY'VE LEARNED AND TO SEE HOW TO TAILOR IT TOWARDS THESE OTHER PROCESSES. BUT AGAIN, I THINK THIS COULD BE A HUGE BENEFIT TO THE CAMPUSES BECAUSE THEY WOULD HAVE ONE PLACE TO GO AND TO NAVIGATE. SO WE'RE HOPEFUL. TRUSTEE WEINBERG, WOULD YOU LIKE DOCTOR? DOCTOR COSTAS. SURE. NOW, DOCTOR. DOCTOR. YEAH. CONGRATULATIONS, BY THE WAY. AND HOOK EM HORNS. WAY TO GO. SHE CAN GIVE A LITTLE MORE DETAIL. YEAH, THAT'D BE GREAT. THANK YOU. AND BEFORE YOU GIVE MORE DETAIL, I HAVE A FOLLOW ON QUESTION, WHICH YOU MAY ANSWER, BUT IT IS WHO OR WHICH DEPARTMENT IS AT THE HELM OF DECIDING THE PLATFORM BY WHICH ALL THESE THINGS HAPPEN. AND THE DATA TALKS IN THE NON-TECHNICAL TERMS. THAT MIGHT BE MORE OF A FOLLOW ON QUESTION IF YOU WANT TO, BUT FIRST. SURE. I MEAN, I THINK THEY SUMMARIZED IT PRETTY MUCH THAT WE HAVE MULTIPLE PLATFORMS. SO WHEN WE'RE THINKING ABOUT LOOKING AT THE NEEDS OF A STUDENT, WE NEED TO GO FIND THE NURSES RECORDS. WE NEED TO GO FIND THE COUNSELORS RECORDS. THEN WE NEED TO GO CHECK THE BEHAVIOR SYSTEM. AND THEN WE'VE GOT MTSS ON A DIFFERENT ONE. AND THEN YOU'VE GOT LIKE THE GENERAL INFORMATION ON POWERSCHOOL. SO THERE ARE MULTIPLE SYSTEMS THAT FOR ANY GIVEN STUDENT. AND THEN DOES THE PERSON HAVE ALL THE ACCESS THAT THEY NEED TO BE ABLE TO ACCESS THE INFORMATION? SO IT'S A PROBLEM THAT WE NEED TO FIGURE OUT HOW TO SOLVE BECAUSE THEN IT [00:55:06] WILL HELP OUR CAMPUSES REALLY NOT ONLY IDENTIFY THE NEEDS, BUT THEN BE ABLE TO PROVIDE THE ACCURATE SUPPORTS THAT THEY NEED. SO IT WOULD KIND OF FREE, FREE UP TIME AND MAKE IT MORE EFFICIENT AND MORE EFFECTIVE. BOTH. ABSOLUTELY. OKAY. THANK YOU. YEAH. AND OUR DEPARTMENT WOULD BE INVOLVED IN IMPLEMENTING WHATEVER CHANGES THAT DOCTOR COSTAS AND HER TEAM AS WE COME TO DECIDE ON A SOLUTION. IF WE TAKE IF WE WANT TO SIMPLIFY OUR PORTFOLIO AND WORK WITH THE DIFFERENT VENDORS TO MAKE SURE THE INTEGRATIONS ARE CORRECT, THAT THAT WOULD FALL ON US. THE WORK IN CONJUNCTION WITH DOCTOR COSTAS. BUT THE TECHNICAL WORK WOULD BE IN EDUCATIONAL APPLICATIONS. AND THAT IS HAPPENING. THOSE CONVERSATIONS ARE HAPPENING IN GENERAL. THEY DO. AND ESPECIALLY NOW GIVEN THAT THIS IS A FINDING. SO IT WILL INVOLVE SCHOOL LEADERSHIP DOCTOR COSTAS GROUP AND CHIEF BRINKMAN'S. GOTCHA. SO THAT'S THE FOLLOW ON. YEAH. OKAY. AND THEN IN CONJUNCTION WITH THE SELECTION OF THE OTHER SYSTEM. CORRECT. OKAY. YES. OKAY. THANK YOU. ANY OTHER QUESTIONS? JUST A QUICK COMMENT THAT. EXCUSE ME. A LOT OF THESE THINGS AREN'T VERY EASY AT ALL. IT TAKES A LOT OF HARD WORK. AND WE COMMEND, YOU KNOW, SOME ONE HAND WE DO THE EASY PART. BUT THERE'S A LOT OF WORK THAT GOES INTO IDENTIFYING IT. LEADERSHIP DOES A LOT OF WORK IN ADDRESSING THESE ISSUES. AND REALLY AT THE END OF THE DAY, FIGURING OUT WHAT IS REALLY GOING TO BE THE BEST FOR THE DISTRICT. AND MY HAT'S OFF TO THEM. THEY DO THE HARD WORK EVERY DAY. ME TOO. HATS OFF TO ALL OF YOU. THANK YOU. AND I DO UNDERSTAND THE COMPLICATION AND THE OPPORTUNITY THAT TECHNOLOGY PROVIDES. SO I LIKE THAT EVERYBODY IS THINKING AND WORKING TOGETHER. AND I LIKE THE WAY THIS AUDIT SORT OF BRIDGES, BRIDGES THE, THE VARIOUS SILOS, BECAUSE THAT'S KIND OF A NEGATIVE CONNOTATION. BUT THE VARIOUS AREAS OF EXPERTISE WHERE EVERYBODY WORKS TO TRY TO FIND A SOLUTION, WHICH IS IDEALLY, IN THE END, BEST FOR KIDS. SO THANK YOU ALL. AND TRUSTEE WEINBERG. JUST REALLY QUICKLY. WE DO USE POWERSCHOOL AND WITHIN POWERSCHOOL WE HAVE INSIGHTS AND ANALYTICS. AND SO THAT'S ONE THAT'S ONE AREA WE NEED TO INVESTIGATE TO SEE IF MORE OF OUR DEPARTMENTS CAN USE IT. SO THANK YOU. OUR NEXT AUDIT WE FINISHED WAS CONTINUOUS AUDIT FOR PAYROLL AND DISBURSEMENT. RICHARD SIU IS GOING TO DISCUSS A FEW HIGHLIGHTS. GOOD AFTERNOON TRUSTEES AND DOCTOR LEER. MY NAME IS RICHARD SIU WITH INTERIOR AUDIT. EACH YEAR INTERNAL AUDIT CONDUCTS AN ANALYSIS OF DISBURSEMENTS AND PAYROLL TRANSACTIONS. THIS REPORT IS FOR TRANSACTIONS DURING THE FIRST HALF OF FY 25. WE HAD NO OBSERVATIONS. ANY QUESTIONS? TRUSTEE FOREMAN, CHRIS LEWIS. ANY QUESTIONS ON THE. NO FINDINGS AUDITS. ALL RIGHT. NEXT. THANK YOU. AND THANK YOU TO THE PAYROLL DISBURSEMENT, FOLKS. KEEPING IT CLEAN. AND THE LAST AUDIT PRESENTED A IS ONE I ACTUALLY WORKED ON E-RATE PROGRAM COMPLIANCE REVIEW. SO WE DO THIS INTERIM. AND WE WANTED TO GET IT DONE BY THIS MAY MEETING SO THAT WE COULD PRESENT IT. THIS ACTUALLY HELPS THE DISTRICT GET READY FOR THE EXTERNAL E-RATE AUDIT THAT'S DONE BY WHITLEY PENN IN THE START, PROBABLY SEPTEMBER, AUGUST-SEPTEMBER TIME FRAME. SO THE ON PAGE THREE AND FOUR YOU'LL SEE THERE WAS 13 COMPLIANCE. THERE WERE PROCEDURES THAT WE REVIEWED. AND I'D LIKE TO REPORT THAT YOU KNOW TWO THINGS. ONE, THAT OUR TRAINING, EXCUSE ME FOR E-RATE HAD JUST STARTED UP. SO WE'RE NOT FINISHED, BUT WE'LL DOUBLE CHECK THAT BEFORE WHITLEY PENN GETS HERE. IT WAS GOING WELL, I TOOK MINE. I HOPE EVERYBODY ELSE DID. AND THEN WE DID RAN THE WHOLE LIST OF TIP WEB ITEMS AND WE FOUND 55, WE HIT 541. WAS THAT OUR NUMBER THAT WE NEED TO GET THE, THE FRN INPUT BEFORE SEPTEMBER. SO I THINK WE CAN GET THAT DONE. SOME OVERSIGHT, SOME DIFFERENT WAYS THAT THE INFORMATION IS HAND CODED IN. [01:00:04] BUT I BELIEVE IT IS LOOKING AT IT AND ADDRESSING IT AND LOOKING AT WAYS TO MAKE THAT A REQUIRED PROCESS, REQUIRED FIELD, IF YOU WILL. BUT PLENTY OF TIME TO GET IT FIXED AND OTHER THAN EVERYTHING ELSE, WAS WORKING WELL. ANY QUESTIONS? AUDIT COMMITTEE. I HAVE A QUICK QUESTION. 541 OUT OF WHAT ISH ORDER OF MAGNITUDE? THERE WERE TWO PROCUREMENTS IN NOVEMBER, DECEMBER, I THOUGHT I HAD IT. IT'S OKAY. YOU CAN GET IT TO ME LATER. I'LL GET IT TO YOU. CURIOUS OF THE ORDER MAGNITUDE. THAT WAS JUST THE CURRENT YEAR PURCHASES, RIGHT? YES. CORRECT. AWESOME. OKAY. THANK YOU. Y'ALL HAVE A MOTION ON THE TABLE? YES, YES, YES, WE HAVE A MOTION ON THE TABLE. THAT WE ACCEPT AND MAKE FINAL THE INTERNAL AUDIT REPORTS. WE'VE HAD DISCUSSION. IT'S BEEN SECONDED AS WELL. SO ALL IN FAVOR, RAISE YOUR HAND. ANY OPPOSED? TRUSTEE FOREMAN. ARE YOU VOTING? YES. THANK YOU. MOTION PASSES THREE ZERO. WE'LL NOW MOVE ON TO SECTION 8.3 TO CONSIDER AND TAKE POSSIBLE ACTION TO APPROVE THE 8.2. GETTING A LITTLE AHEAD OF MYSELF HERE. HORSE TO THE BARN. CONSIDER AND TAKE POSSIBLE ACTION TO APPROVE THE FY 2526 ANNUAL AUDIT PLAN. DO I HAVE A MOTION TO APPROVE THE FISCAL YEAR 2526 ANNUAL AUDIT PLAN? SO MOVED. ANY SECOND. I'LL SECOND. DO WE HAVE ANY DISCUSSION? YES. QUICK OVERVIEW TRUSTEE. OVERVIEW. WE'VE STARTED THE PROCESS FOR RISK ASSESSMENT INTERVIEWS AUDIT PLAN DEVELOPMENT BACK IN DECEMBER. SO IT DOES TAKE A LOT OF WORK. WE'VE HAD MULTIPLE MEETINGS WITH TRUSTEES, EXECUTIVE LEADERSHIP AROUND THE DISTRICT. AND SAM WILSON THAT YOU MET AND SHELLY KELLY HERE IS GOING TO DISCUSS IT. BUT THEY'VE DONE AN EXCELLENT JOB THIS YEAR, PUTTING THIS PLAN TOGETHER AND GOING THROUGH IT WITH ME AND TRYING TO FIND THE BEST PLAN AND BEST AUDIT COVERAGE FOR THE DISTRICT. SO I'LL LET SHELLY HAVE A FEW COMMENTS. SURE. I MEAN, I THINK THE REPORT KIND OF DETAILS EVERYTHING OUT ABOUT OUR PROCESS AND HOW WE WALK THROUGH DETERMINING THE UNIVERSE AND THE RISK ASSESSMENT AND EVERYTHING. YOU KNOW, WHILE WE DO TRY TO PRIORITIZE HIGH RISK AREAS, THERE'S SEVERAL OTHER FACTORS THAT GO INTO IT. TIME, RESOURCES, PROFICIENCIES WOULD AN AUDIT BENEFIT, YOU KNOW, THE AREA IS IT COVERED BY ANOTHER ASSURANCE PROVIDER OR US? HAS IT BEEN COVERED RECENTLY? YOU KNOW, SO THAT BEING SAID, YOU CAN FIND THE PLAN, THIS YEAR'S PROPOSED PLAN ON PAGE FOUR. THE FIRST NINE PROJECTS, BASICALLY EVERYTHING UNTIL YOU GET TO E-RATE ARE GOING TO BE LIKE OUR NON-RECURRING ENGAGEMENTS, OUR NEW ENGAGEMENTS FOR THIS YEAR. THERE ARE THE TWO ROLLOVERS ON THERE AND THEN EVERYTHING BELOW. E-RATE IS KIND OF THE THINGS THAT WE LOOK AT IN SOME FORM OR FASHION EVERY YEAR. WE DID ADD SOME BRIEF SUMMARIES, IN APPENDIX C ON PAGE 11. THAT JUST KIND OF GIVE A LITTLE BIT MORE CONTEXT INTO POTENTIAL OBJECTIVES FOR EACH OF THE NEWER AUDITS, BECAUSE SOMETIMES YOU CAN'T ALWAYS TELL BY A DESCRIPTION LIKE WHAT THAT MEANS. SO WE TRIED TO GIVE AGAIN POTENTIAL OBJECTIVES OF OUR INTENT OF THE AUDIT. I THINK THE OTHER IMPORTANT PAGE IS PAGE FIVE. LIST OUT ALL OF OUR AUDITS CONDUCTED FOR THE LAST FEW YEARS, SO YOU CAN SEE HOW WE GAIN COVERAGE IN THE AUDIT UNIVERSE OR IN THE PRIMARY AREAS. BUT I'M HAPPY TO ANSWER ANY QUESTIONS ABOUT THE PROPOSED PLAN OR THE PROCESS. THANK YOU FOR THE OVERVIEW. TRUSTEE CURRIE, I SEE YOUR LIGHTS ON. ANY QUESTIONS? WELL, I WAS ACTUALLY NOT GOING TO SKIM APPENDIX C. I WANTED TO JUST SORT OF A BRIEF UNDERSTANDING OF THESE NEW ITEMS OR DISCUSSION. I DON'T KNOW IF YOU WANT TO TICK THROUGH THOSE. OR FOR EXAMPLE, I'LL SAY SPECIAL REVENUE FUNDS. I DON'T ACTUALLY KNOW WHAT THAT MEANS IN THIS CONTEXT. IF YOU COULD EXPLAIN WHICH TYPES OF FUNDS YOU'RE TALKING ABOUT. SO IT'S GOING TO BE OUR FEDERAL MONEY AS OUR TITLE MONIES. I THINK A BIG ASPECT OF THIS ONE IS JUST TO LOOK AT AND MAKE SURE THAT WE'RE TAKING, YOU KNOW, THAT WE'RE UTILIZING ALL OF THE FUNDS THAT WE HAVE AVAILABLE TO US, GRANT FUNDS. I THINK THERE'S ALSO PROBABLY SOME OPPORTUNITIES TO STREAMLINE PROCESSES AT THE CAMPUS FOR HOW THEY REPORT THAT. [01:05:07] I KNOW LEGISLATION MIGHT HAVE SOME IMPACTS, SO WE'LL SEE WHERE WE ARE. WE'LL SEE WHERE WE ARE WHEN WE GET INTO THAT ONE. WELL, JUST A COUPLE OF THESE THAT I'M PARTICULARLY EXCITED ABOUT THE APPLICATION ENROLLMENT PROCESS AND INITIATIVES. THAT'S A COMMENT I HEAR FROM A LOT OF PARENTS ABOUT HOW IT CAN NOT ALWAYS BE EASY TO UNDERSTAND WHAT YOUR OPTIONS ARE AND THEN HOW TO APPLY FOR THEM. AND SO I'M LOOKING FORWARD TO SEEING WHAT WHETHER THOSE ANECDOTES ARE SUPPORTED BY DATA AND THEN WHAT RECOMMENDATIONS THE COMMITTEE HAS WHEN IT COMES OUT OF IT. WHAT IN PARTICULAR IN THE SUBSTITUTE PROGRAM ARE YOU LOOKING AT? THAT WAS ANOTHER INTERESTING ONE THAT I THOUGHT THAT THAT LOOKED LIKE WE'VE LOOKED AT IN A FEW YEARS. YES. SO WE HAVEN'T LOOKED AT THAT ONE IN A FEW YEARS. AND I WAS SURPRISED BY THAT TOO. SO IT'S JUST NICE TO GET COVERAGE. I MEAN, I THINK IT'S A GREAT PROGRAM. I THINK THAT JUST FROM FEEDBACK FROM THE CAMPUSES AND THINGS US AGAIN, SOME STREAMLINING OPPORTUNITIES, SOME CONTROLS OVER PAYMENTS AND THINGS LIKE THAT OR POTENTIAL OBJECTIVES THAT WE'RE GOING TO LOOK AT. GREAT. AND THEN I SEE COUNSELING SERVICES THAT WE'VE OBVIOUSLY RECENTLY INVESTED FAIRLY HEAVILY IN COUNSELING SERVICES. SO IT'LL BE GOOD TO SEE YOU KNOW, SORT OF WHAT, WHAT RESULTS WE'VE SEEN SO FAR AND WHERE YOU CAN SEE PLACES TO IMPROVE. AND THEN, YOU KNOW, THE LAST ONE, I JUST IT'S AGAIN, MORE OF A COMMENT THAN A QUESTION. THE GROUNDS AND ATHLETIC FIELDS, DEPARTMENT OPERATIONS. I ALWAYS ENJOY WORKING WITH DAVID IN THE GROUP THAT THE WORK THAT HE DOES, HE DOES SOME REALLY GREAT WORK MANAGING A WHOLE LOT OF PROPERTY. AND, YOU KNOW, EXCITED TO LEARN ABOUT WAYS WE CAN MAKE HIS LIFE EASIER OR SMOOTHER. AND SO LOOKING FORWARD TO THE RESULTS THAT COME OUT OF THAT. BUT I GUESS THOSE ARE MY COMMENTS, UNLESS YOU HAVE ANYTHING ELSE IN PARTICULAR THAT YOU'RE REALLY EXCITED ABOUT THAT I DIDN'T ASK ABOUT THAT YOU WANT TO SHARE? OH NO. I'M SUPER EXCITED ABOUT ALL OF THEM. IF WE DON'T HAVE TO DO START TASTING ANYMORE, THEN WE MIGHT BE ABLE TO REDUCE ONE ON IT. YEAH. THERE YOU GO. THEY'LL JUST BE A NEW TEST, I GUESS. ON CAMPUS BASED CONTROLS. I KNOW EVERY YEAR WE LOOK AT DIFFERENT CAMPUSES. I DON'T ACTUALLY KNOW IF WE DISCLOSE THAT UNTIL AFTER THE FACT OR BEFORE, YOU KNOW. ARE YOU WHAT IS YOUR PROCESS FOR IDENTIFYING WHICH CAMPUSES YOU'RE GOING TO LOOK AT AND WHEN DOES WHEN DO WE KNOW THAT AFTER IT'S DONE, OR IS THAT SOMETHING WE KNOW AHEAD OF TIME? YEAH. SO WE'LL BRING THAT REPORT THIS NEXT AUDIT COMMITTEE OF WHICH ONES WE LOOKED AT. IT DEPENDS, SOMETIMES WE LOOK AT IT JUST BASED ON ACTIVITY. SOMETIMES WE HEAR THINGS. WE WORK REALLY CLOSE WITH THE DEPARTMENT WHO OVERSEES THE ACTIVITY FUND. SO SOMETIMES WE'LL JUST GET WORD. HEY, YOU MIGHT WANT TO GO IN AND TAKE A LOOK AT THIS CAMPUS. SEEMS LIKE SOMETHING'S GOING, YOU KNOW, WEIRD. WE DO SOME ANALYSIS NOW THAT A LOT OF THE INFORMATION IS ELECTRONIC. JUST TO SEE LIKE, HEY, DID YOU HAVE A LOT OF ACTIVITY LAST YEAR? NOW YOU DON'T HAVE ANY THIS YEAR OR VICE VERSA. EACH YEAR WE KIND OF FIND NEW WAYS AND NEW THINGS TO LOOK AT IN THE CAMPUS BASED CONTROLS. SO LIKE, IT'S REALLY EXPANDED FROM JUST KIND OF LIKE ACTIVITY FUNDS AND PAYROLL TO THIS YEAR, I THINK WE'RE GOING TO ADD ON LIKE SOME YOU KNOW, WE DEFINITELY LOOK AT SAFETY AND THINGS LIKE THAT. WE GOT SOME FEEDBACK ABOUT BADGING THE VOLUNTEER SYSTEM. SO IT KIND OF KEEPS EXPANDING. AND SO THAT'S, YOU KNOW, EACH YEAR IT EXPANDS AS WE LOOK AT DIFFERENT, DIFFERENT WAYS. I SAID LAST QUESTION. THEN I THOUGHT OF ONE MORE, UNFORTUNATELY SO FACILITY ACCESS, WE TALKED ABOUT HOW THAT'S GOING TO ROLL. BUT THEN YOU'RE ALSO EXPANDING IT TO ADD FACILITY USE AGREEMENTS. AND WHICH IS DIFFERENT THAN SIMPLY BADGES AND GETTING IN DOORS AND THINGS OF THAT NATURE. COULD YOU TALK A LITTLE BIT ABOUT WHAT YOU'RE GOING TO BE LOOKING AT WITH THIS EXPANSION OF SCOPE. SURE. YEAH, WE EXPANDED THAT BECAUSE THAT WAS LIKE ON OUR POTENTIAL LIST OF LAST YEAR THAT WE WANTED TO GET TO AND WHERE IT IS TWO DIFFERENT AREAS THERE. IT'S LIKE SOMEWHAT SIMILAR. AND SO FOR THE USE AGREEMENTS, WE REALLY JUST WANT TO LOOK AT THAT PROCESS FOR YOU KNOW HOW THOSE ARE BOOKED, HOW THE, HOW THE MONEY IS RECEIVED, THINGS LIKE THAT. SO IT IS GOING TO BE TWO DIFFERENT AREAS. BUT WE WE'RE HOPING WE CAN CONSOLIDATE IT INTO ONE REPORT. THANK YOU. THANK YOU. TRUSTEE FOREMAN OR CHRIS LEWIS. ANY QUESTIONS? NO I'M GOOD. THANK YOU. OKAY. ALL RIGHT. SO WE HAVE A MOTION TO APPROVE THE ANNUAL AUDIT PLAN ON THE TABLE. IT'S BEEN SECONDED. SO WE'VE HAD OUR DISCUSSION. SO NOW WE'LL VOTE. ALL THOSE IN FAVOR, PLEASE CAST YOUR VOTES BY RAISING YOUR HANDS FOR THE AUDIT PLAN. ANY OPPOSED? MOTION PASSES THREE ZERO. TRUSTEE FOREMAN, WOULD YOU MIND? WOULD YOU MIND A VERBAL RESPONSE? MISS HOSKINS IS ASKING US. [01:10:03] OH, OKAY. TELL HER NO. YES. THANK YOU. ALL RIGHT. WE WILL NOW MOVE ON TO WHAT I WAS SO EXCITED ABOUT EARLIER, THE 8.3. CONSIDERING AND TAKING POSSIBLE ACTION TO APPROVE THE FISCAL YEAR 2526 OFFICE OF INTERNAL AUDIT BUDGET. DO I HAVE A MOTION TO APPROVE THE FISCAL YEAR 2526 OFFICE OF INTERNAL AUDIT BUDGET. SO MOVED. SECOND. I'LL SECOND. IS THERE A DISCUSSION? ALL RIGHT, THEN ALL THOSE IN FAVOR, PLEASE CAST YOUR VOTES BY RAISING YOUR HANDS. TRUSTEE FOREMAN. WOULD YOU? YES. YES. YES, YES. THANK YOU. TRUSTEE. THANK YOU. ANY OPPOSED? OKAY. MOTION PASSES THREE ZERO. WE'LL MOVE ON TO 8.4. CONSIDER AND TAKE POSSIBLE ACTION TO APPROVE THE CHIEF INTERNAL AUDIT OFFICER PERFORMANCE EVALUATION FORM FOR FISCAL YEAR 2526. TO PRESENT TO THE FULL BOARD OF TRUSTEES FOR APPROVAL AND THE PRESENTATION TO THE FULL BOARD FOR APPROVAL, I BELIEVE WILL BE IN JUNE. DO I HAVE A MOTION TO APPROVE THE CHIEF INTERNAL AUDIT OFFICER PERFORMANCE EVALUATION FORM FOR FISCAL YEAR 2526? SO MOVED. SECOND. IT'S BEEN MOVED BY TRUSTEE CURRY AND SECONDED BY TRUSTEE WEINBERG THAT WE APPROVE THE CHIEF INTERNAL AUDIT OFFICER PERFORMANCE EVALUATION FORM FOR FISCAL YEAR 2526 TO PRESENT TO THE FULL BOARD OF TRUSTEES FOR APPROVAL. DO WE HAVE DISCUSSION? ALL RIGHT. WELL, I'M EXCITED THAT WE ARE ACTUALLY GOING TO HAVE YOUR EVALUATION IN PLACE BEFORE THE START OF THE YEAR SO THAT YOU KNOW HOW IT'S ALL GOING TO GO. SO ALL THOSE IN FAVOR CAST YOUR VOTES BY RAISING YOUR HANDS, PLEASE. ANY OPPOSED? MOTION PASSES THREE ZERO. WE HAVE ADOPTED THE MOTION TO APPROVE THE CHIEF INTERNAL AUDIT OFFICER PERFORMANCE EVALUATION FORM FOR FISCAL YEAR 2526. TO PRESENT TO THE FULL BOARD OF TRUSTEES FOR APPROVAL. AND THE TIME IS 5:45 P.M. AND THE MEETING IS ADJOURNED. * This transcript was compiled from uncorrected Closed Captioning.